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Home My WebLink About05.a. General Manager Announcements Page 1 of 4 Item 5.a. I Central Contra Costa Sanitary District January 18, 2018 TO: HONORABLE BOARD OF DIRECTORS FROM: ROGER S. BAILEY, GENERAL MANAGER SUBJECT: ANNOUNCEMENTS - JANUARY 18, 2018 PROJECT UPDATES 1) Public Bidding for Walnut Creek Sewer Renovations, Phase 12, District Project 8435 The Walnut Creek Sewer Renovations, Phase 12, is part of the ongoing Collection System Sewer Renovation Program. This project will renovate up to 9,000 feet of sewer mains, primarily 6-inch clay sewers, within the Saranap area of unincorporated Walnut Creek. Construction activities will include open trench, pipe-bursting, and other trenchless technology within public rights-of-way and easements. This project will be advertised on January 19 and 24, 2018. Bids will be opened on February 1, 2018. The Engineer's estimate is $3,200,000. More information will be presented when the Board is asked to award the construction contract on February 15, 2018. 2) Public Bidding for Property and Building Improvements, Phase 1 -4737 Imhoff Place, District Project 8247-1 The Property and Building Improvements, Phase 1 project funds needed improvements to Central San's buildings, excluding the treatment plant. This phase will make storage, code requirements, and other improvements to Bay Nos. 1 and 2 of 4737 1 mhoff Place in Martinez for operational needs of the Source Control group. This project will be advertised on January 22 and 29, 2018. Bids will be opened on February 9, 2018. The construction cost is estimated under$100,000. 3) Public Bidding for South Orinda Sewer Renovations, Phase 6, District Project 8433 The South Orinda Sewer Renovations, Phase 6, is part of the ongoing Collection System Sewer Renovation Program. This project will renovate up to 9,000 feet of sewer mains, primarily 6-inch clay sewers, in the downtown area and various neighborhoods in Orinda (south of Highway 24). Construction activities will include open trench, pipe-bursting, and other trenchless technology within public rights-of-way and easements. This project will be advertised on January 22 and 26, 2018. Bids will be opened on February 14, 2018. The Engineer's estimate is $3,200,000. More information will be presented when the Board is asked to January 18, 2018 Regular Board Meeting Agenda Packet- Page 42 of 45 Page 2 of 4 award the construction contract in March 2018. CUSTOMER OUTREACH 4) Public Workshop Scheduled for January 23, 2018 Regarding South Orinda Sewer Renovations, Phase 6, District Project 8433 Central San will host a public workshop regarding the South Orinda Sewer Renovation Project, Phase 6, District Project 8433, on Thursday, January 23 from 7:00 to 8:00 p.m. at the Orinda Library Garden Room located at 26 Orinda Way in Orinda. As noted above, the project will replace/rehabilitate approximately 9,000 feet of sewer pipe at several different sites in Orinda using open-cut, pipe-bursting, and Horizontal Directional Drilled (HDD) methods. Staff is in the process of contacting all residents who will be affected by easement work on their properties. Members of the public are invited to attend to learn more about the project and its potential impact on the surrounding neighborhoods. STAFF UPDATES 5) Staff Retirement The following employee announced his retirement effective January 3, 2018: • Rick Ginn, Maintenance Crew Leader, after 14 years of service. CONTRACTS AND AGREEMENTS- QUARTERLY UPDATE 6) General Manager Authorized Contracts,Agreements, Etc. - Fourth Quarter 2017 The Board has delegated various authorities to the General Manager via resolution, including the authority to enter into certain agreements and contracts on behalf of the District. Additionally, the Board has requested an announcement when construction projects have been accepted, which occurs when the Notice of Completion is recorded with the County Recorder's Office. Also, the Board has requested notification of certain legal claim settlements. Attached is a recap of each of these items for the period October 1 through December 31, 2017. ATTACHMENTS: 1. Contracts and Agreements - Fourth Quarter 2017 Update January 18, 2018 Regular Board Meeting Agenda Packet- Page 43 of 45 Page 3 of 4 CONTRACTS & AGREEMENTS —QUARTERLY UPDATE General Manager Authorized Contracts, Agreements, Etc. Fourth Quarter 2017 The Board has delegated various authorities to the General Manager via resolution, including the authority to enter into certain agreements and contracts on behalf of the District. Additionally, the Board has requested an announcement when construction projects have been accepted, which occurs when the Notice of Completion is recorded with the County Recorder's Office. Also, the Board has requested notification of certain legal claim settlements. Below is a recap of each of these items for the period October 1 through December 31, 2017: Professional consul ng agreements*between $50,000 and$100,000 Agreement Amendment Company Date No. (Y/N) Name Description Total 10/4/17 044798 Yes Kleinfelder, Inc. Added $45,000 to previous $95,000 cost ceiling of$50,000 for pump and blower seismic upgrades 12/27/17 045732 No Quality Implementation of the $59,000 Assurance National Environmental Solutions, LLC Laboratory Accreditation TNI 2016 program 12/27/17 045434 Yes McMillen Added $9,000 to previous $99,000 Jacobs cost ceiling of$90,000 Associates contract for District-wide construction support All other contracts that are not`professional services"or"District Projects"such as maintenance services, equipment, chemicals, and supplies, do not require Board approval regardless of dollar amount. The Board approves the annual budget which includes the expenses that come from these contracts, so these contracts are not included in this report as they have historically been within staff authority. Construction contracts awarded under$100,000 Date I Project Project No. Contractor Total None. Construction projects accepted Date Project Project No. Contractor 10/10/17 Walnut Creek Sewer Renovations, 8422 Cratus, Inc. Phase 11 11/22/17 Pilot Plant Installation 7348-02 J.T. Thorpe & Son, Inc. 12/12/17 Pleasant Hill-Grayson Creek Trunk 8412 Mountain Cascade, Inc. Sewer January 18, 2018 Regular Board Meeting Agenda Packet- Page 44 of 45 Page 4 of 4 Legal claim settlements between $25,000 and $50,000 Date Type of Claim Claimant Description Total 4/3/17 Overflow Joey Toubba Property damage due to $49,950 sewer overflow into home January 18, 2018 Regular Board Meeting Agenda Packet- Page 45 of 45