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Home My WebLink About00. BOARD AGENDA 01-04-18Central Contra Costa Sanitary District Protecting pub REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA JAIYESA. NEJEDLY-President DAVID R. VWLLIAIVIS - President Pro Tem Thursday, January 4, 2018 Board Room 1:30 PM INFORMATION FOR THE PUBLIC PAUL H CAUSEY MCHAEL R. NCGILL TAD J. PILECKI PHONE: (925) 228-9500 FAX (925) 372-0192 www. centralsan. org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. January 4, 2018 Regular Board Meeting Agenda Packet - Page 1 of 235 Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER AWARDS AND PRESENTATIONS Adopt Resolution No. 2018-001 commending outgoing Board President Paul H. Causey for his service Staff Recommendation (Motion Required): Adopt the resolution. CONSENT CALENDAR 2. Approve the following: a. December 21, 2017 Board meeting minutes 3. Review November 2017 Financial Statements and Investment Reports. Receipt recommended by Finance Committee. 4. Approve the final Comprehensive Annual Financial Report as of June 30, 2017 for submission to the Government Finance Officers Association. Approval recommended by Finance Committee. 5. Endorse the sewer lateral insurance program being offered by Contra Costa Water District (CCW D) on a pilot basis, and allow use of Central San's name and logo on marketing materials. Endorsement recommended by Administration Committee. 6. Authorize the General Manager to continue waiving the volumetric fee for commercial recycled water truck fill users for Calendar Year 2018. Approval recommended by Real Estate, Environmental & Planning Committee. Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. OTHER BOARD ACTION ITEMS 7. Review and approve expenditures dated January 4, 2018. Approval recommended by Finance Committee. (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Approve the expenditures. 8. Adopt proposed revisions to Central San's Vision, Mission, Values and Goals effective July 1, 2018 (2 -minute staff presentation) Staff Recommendation (Motion Required): Adopt proposed revisions to Central January 4, 2018 Regular Board Meeting Agenda Packet - Page 2 of 235 San's Vision, Mission, Values and Goals as reflected in Version 2, effective July 1, 2018. 9. Consider adopting new Board Policy No. BP 033 — Conducting District Business Using Personal Accounts and Devices. Approval recommended by Administration Committee. (5 -minute presentation by District Counsel Kent Alm) Staff Recommendation (Motion Required): Adopt new BP 033 - Conducting District Business Using Personal Accounts and Devices. REPORTS AND ANNOUNCEMENTS 10. General Manager- Reports a. Receive presentation on future planning for Household Hazardous Waste (HHW) Program. Reviewed by Real Estate, Environmental & Planning Committee. (10 -minute staff presentation) Staff Recommendation: Receive the information and provide input to staff. b. Receive quarterly informational list of pending Board and Standing Committee parking lot items (No presentation is planned; staff will be available to answer questions) Staff Recommendation: Receive the information. 11. General Manager -Announcements a. Announcements - January 4, 2018 Staff Recommendation: Receive the announcements. 12. Counsel for the District 13. Secretary of the District 14. Board Members - Committee Minutes a. December 18, 2017 - Real Estate, Environmental & Planning Committee - President Causey and Member Pilecki b. December 19, 2017 - Finance Committee - Member Pilecki and President Causey (as alternate for Member Nejedly) Staff Recommendation: Receive the Committee minutes. 15. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member McGill Member Nejedly Member Pilecki Member Williams January 4, 2018 Regular Board Meeting Agenda Packet - Page 3 of 235 President Causev Staff Recommendation: Receive the reports and announcements. 16. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNUAL MEETING OF CCCSD FACILITIES FINANCING AUTHORITY 17. Adjourn Board meeting and reconvene as the Central Contra Costa Sanitary District Facilities Financing Authority (FFA) to conduct its Annual Meeting Note: In compliance with Assembly Bill 23, Board Members will not receive a separate or increased stipend for attendance at this meeting. (No presentation is planned; staff will be available to answer questions) Staff Recommendation: President Nejedly will adjourn the Board meeting and, as FFA Chair, will call to order the annual meeting of the FFA. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 18. Personnel matters pursuant to Government Code Section 54957. Public Employment - Title: Secretary of the District 19. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(d)(1). Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Court of Appeal, 1 st Appellate District, Division Four, Case No. A141913 20. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • IEDA • Roger S. Bailey, General Manager January 4, 2018 Regular Board Meeting Agenda Packet - Page 4 of 235 Ann K. Sasaki, Deputy General Manager Philip R. Leiber, Director of Finance and Administration Teji O'Malley, Human Resources Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT January 4, 2018 Regular Board Meeting Agenda Packet - Page 5 of 235