HomeMy WebLinkAbout01.b. December 11, 2017 Special Board meeting minutesPage 1 of 5
Item I.b.
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Central Contra Costa Sanitary District
December 21, 2017
TO: HONORABLE BOARD OF DIRECTORS
FROM: DONNA M. ANDERSON, PROVISIONAL SECRETARY OF THE DISTRICT
SUBJECT: DECEMBER 11, 2017 SPECIAL BOARD MEETING MINUTES
Attached are the draft minutes of the above Board meeting.
Strategic Plan Tie -In
GOAL ONE: Provide Exceptional Customer Service
Strategy 1 - Foster Customer Engagement and Awareness
ATTACHMENTS:
1. Draft Minutes of 12-11-17 Special Board Meeting
December 21, 2017 Regular Board Meeting Agenda Packet - Page 17 of 107
Page 2 of 5
Jl Central Contra Costa Sanitary District
MINUTES
SPECIAL BOARD MEETING
Monday, December 11, 2017
4080 Mallard Drive, Concord, CA
10:00 AM
DRA^
Open Session — 4080 Mallard Drive, Concord, CA
(Not video recorded)
He
BOARD OF DIRECTORS:
PAUL H CAUSEY
President
JAMES A. NEJEDLY
President Pro Tent
MICHAEL R. MCGILL
TAD J PILECKI
DAVID R. RULIAMS
A special meeting of the Board of Directors was called to order by President Causey at
10:06 a.m. Provisional Secretary of the District Donna Anderson called roll:
PRESENT. Members: McGill, Nejedly, Pilecki, Williams, Causey
ABSENT: Members: None
PUBLIC COMMENTS
None.
STRATEGIC PLANNING BOARD WORKSHOP
Conduct Fiscal Year 2018-20 Strategic Planning Workshop and adopt updated
Vision, Mission, Values and Goals to form the basis of the District's Strategic Plan
for Fiscal Years 2018-19 and 2019-20
Facilitator: Larry Bienati, PhD, Senior Principal of Consultants to Management, Inc.
and District Strategic Planning Consultant
General Manager Roger S. Bailey said the District is in the middle of the Fiscal
Years 2016-18 Strategic Plan. As such, it is appropriate for the Board to revisit the
existing Vision, Mission, Values and Goals (VMV&G) to serve as the basis for the
Strategic Plan for the next two fiscal years. Once the VMV&Gs are finalized, staff
will use them to develop Strategies and Initiatives and Key Performance Indicators
to implement the Goals adopted by the Board.
Mr. Bienati facilitated a dialogue during which the Board Members proposed the
following changes to the VMV&Gs effective July 1, 2018, for consideration at a
future meeting:
December 21, 2017 Regular Board Meeting Agenda Packet - Page 18 of 107
Page 3 of 5
CENTRAL CONTRA COSTA SANITARYDISTRICT
December 11, 2017 Special Board Meeting Minutes - Page 2
Our 14sion
To be a high-performance organization that provides exceptional customer
service and regulatory compliance at responsible rates
Our Mission
To protect public health and the environment
Our Iia/yes
People
• Value customers and employees
• Respect each other
• Work as a team
• Celebrate our successes and learn from our challenges
• Provide a safe and healthful environmen"
Community
• Value water sector partners
• Foster excellent community relationships
• Be open, transparent and accessible
• Build partnerships
• Understand service level expectations
Principles
• Be truthful and honest
• Be fair, kind and friendly
• Take ownership and responsibility
Leadership and Commitment
• Work effectively and efficiently
• Promote a passionate and empowered workforce
• Encourage continuous growth and development
• Inspire dedication and top-quality results
Our Goals
ONE: Provide exceptional customer service and maintain an excellent
reputation in the community
TWO: Strive to meet regulatory requirements
THREE: Be a fiscally sound responsible and effective ✓astewater seEter
utility
FOUR: Recruit, Bdevelop and retain a highly trained and innovative safe
workforce
December 21, 2017 Regular Board Meeting Agenda Packet - Page 19 of 107
Page 4 of 5
CENTRAL CONTRA COSTA SANITARY DISTRICT
December 11, 2017 Special Board Meeting Minutes - Page 3
FIVE: Maintain a reliable infrastructure
SIX: Embrace technology, innovation and environmental sustainability
Deputy General Manager Ann Sasaki said she will work with Mr. Bienati to finalize
the proposed changes as set forth above, which will be brought back to the full
Board in early January for further consideration and adoption.
President Causey asked staff to consider including a Key Performance Indicator for
cost per linear foot for cleaning sewer pipes.
President Causey also raised the idea of having a two-year budget to coincide with
the two-year strategic plan. Mr. Bailey noted that strategic plans often cover longer
periods than budgets and, in his view, there is no need for the time periods to match.
ANNOUNCEMENTS
WTh'7it�
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
District Counsel Kent Alm announced that a closed session would be held for Item 2.
RECESS TO CLOSED SESSION
The Board recessed at 10:55 p.m. to reconvene in closed session at 12:00 p.m.
Open Session — 4080 Mallard Drive, Concord, CA
(Not video recorded)
CLOSED SESSION
2. Personnel matters pursuant to Government Code Section 54957: Public
Employment
• Interview candidates for the position of Secretary of the District
RECESS TO OPEN SESSION
The Board recessed at 4:35 p.m. to reconvene in open session.
REPORT OUT OF CLOSED SESSION
No report out.
December 21, 2017 Regular Board Meeting Agenda Packet - Page 20 of 107
Page 5 of 5
CENTRAL CONTRA COSTA SANITARY DISTRICT
December 11, 2017 Special Board Meeting Minutes - Page 4
ADJOURNMENT
The meeting was adjourned at 4:35 p.m.
Paul H. Causey, P.E.
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Donna M. Anderson
Provisional Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California
December 21, 2017 Regular Board Meeting Agenda Packet - Page 21 of 107