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HomeMy WebLinkAbout00. BOARD AGENDA 12-21-17Central Contra Costa Sanitary District Protecting pub REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA PAUL H. CAUSEY-President JAMES A. NEJEDLY - President Pro Tem Thursday, December 21, 2017 Board Room 1:30 PM INFORMATION FOR THE PUBLIC MCHAEL R. NCGILL TAD J. PILECKI DAVID R. WILLIAMS PHONE: (925) 228-9500 FAX (925) 372-0192 www. centralsan. org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. December 21, 2017 Regular Board Meeting Agenda Packet - Page 1 of 107 Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR Approve the following: a. December 7, 2017 Regular Board meeting minutes b. December 11, 2017 Special Board meeting minutes 2. Approve a revision to the Investment Guidelines Document (IGD) for the GASB 45 Other Post -Employment Benefits (OPEB) Trust adopted September 7, 2017. Approval recommended by Administration Committee. 3. Approve a contingency project in the amount of $800,000 for Water System Upgrades at the treatment plant, find that the project is exempt from California Environmental Quality Act (CEQA), and authorize the General Manager to transfer funds within the Capital Improvement Budget. Approval recommended by the Engineering & Operations Committee. Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. OTHER BOARD ACTION ITEMS 4. Adopt updated Board Policy No. BP 017 - Fiscal Reserves, and authorize the General Manager to establish with Contra Costa County a separate Local Agency Investment Fund (LAI F)/investment sub -account under the Operations and Maintenance (O&M) Sub - Fund. Approval recommended by Administration Committee. (10 -minute staff presentation) Staff Recommendation (Motion Required): Review and adopt updated BP 017 - Fiscal Reserves, and authorize establishment of a separate LAIF/investment sub - account under the O&M Sub -Fund 5. Award a construction contract for the Fire Protection Systems - Phase 2 Revised, District Project 7322; find that the project is exempt from California Environmental Quality Act (CEQA); authorize the General Manager to execute the contract documents subject to submittal requirements and include up to a 15 -percent contingency; and authorize the General Manager to amend an existing professional services agreement with DTN Engineers, Inc. to increase the cost ceiling from $172,500 to $252,500 to provide as - needed construction support services for the Project (5 -minute staff presentation) December 21, 2017 Regular Board Meeting Agenda Packet - Page 2 of 107 Staff Recommendation (Motion Required): Award a construction contract for the Fire Protection System -Phase 2 Revised, District Project 7322; find that the project is exempt from CEQA; authorize the General Manager to execute the contract documents subject to submittal requirements; and authorize the General Manager to amend an existing professional services agreement with DT Engineers, Inc. for support services during construction. 6. Authorize the General Manager to enter into a contract with a Schneider Distributor for the sole -source purchase of Modicon Programmable Logic Controller (PLC) Hardware in an amount not to exceed $250,000 for the Plant Control System I nput and Output Replacement Project, District Project 7339 (5 -minute staff presentation) Staff Recommendation (Motion Required): Authorize the General Manager to enter into a purchasing contract with a Schneider Distributor for the sole -source purchase of Modicon PLC Hardware in an amount not to exceed $250,000. 7. Receive and approve 2018 Board Committee and other assignments - President -Elect Nejedly Staff Recommendation (Motion Required): Approve the Board Committee and other assignments for 2018. REPORTS AND ANNOUNCEMENTS 8. General Manager - Reports a. Recap of Household Hazardous Waste (HHW) Collection Facility 20th Anniversary week October 16-21, 2017 (5 -minute staff presentation) Staff Recommendation: Receive the presentation. b. Receive presentation introducing the concept of an internal audit function at Central San. Reviewed by Administration Committee. (15 -minute staff presentation) Staff Recommendation: Receive the presentation and provide input to staff. 9. General Manager -Announcements 10. Counsel for the District 11. Secretary of the District 12. Board Members - Committee Minutes a. December 12, 2017 -Administration Committee - Member McGill and Member Williams December 21, 2017 Regular Board Meeting Agenda Packet - Page 3 of 107 b. December 12, 2017 - Engineering & Operations Committee - Member Nejedly and President Causey Staff Recommendation: Receive the Committee minutes. 13. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member McGill • December 7, 2017 - Contra Costa County Mayors' Conference hosted by the City of Pleasant Hill Member Nejedly Member Pilecki • December 14, 2017 - Presentation of Household Hazardous Waste Facility Annual Report to Mt. View Sanitary District in Martinez Member Williams President Causev • December 7, 2017 - San Ramon Chamber of Commerce Business and Community Awards Dinner December 13, 2017 - Board Liaison meeting with Contra Costa Water District President Lisa Borba in Concord Staff Recommendation: Receive the reports and announcements. 14. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation EMERGENCY SITUATIONS Consider any requests. REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 15. Personnel matters pursuant to Government Code Section 54957. Public Employment - December 21, 2017 Regular Board Meeting Agenda Packet - Page 4 of 107 Title: Secretary of the District 16. Conference with Legal Counsel -existing litigation pursuant to Government Code Section 54956.9(d)(1). Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Court of Appeal, 1 st Appellate District, Division Four, Case No. A141913 17. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • IEDA • Roger S. Bailey, General Manager • Ann K. Sasaki, Deputy General Manager • Philip R. Leiber, Director of Finance and Administration • Teji O'Malley, Human Resources Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT December 21, 2017 Regular Board Meeting Agenda Packet - Page 5 of 107