HomeMy WebLinkAbout04.a. Annual review of contracts and blanket purchase orders (BPOs) older than five years with an annual spend greater than $25,000Page 1 of 2
Item 4.a.
Central Contra Costa Sanitary District
December 19, 2017
TO: FINANCE COMMITTEE
FROM: STEPHANIE KING, PURCHASING AND MATERIALS MANAGER
REVIEWED BY: PHIL LEIBER, DIRECTOR OF FINANCE AND ADMINISTRATION
ANN SASAKI, DEPUTY GENERAL MANAGER
ROGER S. BAILEY GENERAL MANAGER
SUBJECT: ANNUAL REVIEW OF CONTRACTS AND BLANKET PURCHASE ORDERS
(BPOS) OLDER THAN FIVE YEARS WITH AN ANNUAL SPEND GREATER
THAN $25,000
The Committee requested a review of Blanket Purchase Orders (BPOs) and Annual Contracts that may
need to be bid out. Attached is a report that lists all BPOs and Annual Contracts that are older than five
years and have an annual spend greater than $25,000. This information is being provided to the
Committee for review.
Strategic Plan Tie -In
GOAL THREE: Be a Fiscally Sound and Effective Water Sector Utility
Strategy 2 - Manage Costs
ATTACHMENTS:
1. Report
December 19, 2017 Regular FINANCE Committee Meeting Agenda Packet - Page 177 of 181
Contracts and Blanket Purchase Orders
Older than Five Years and > $25k per Year Spend
Excludes Sole Source or Exempt BPOs and Contracts
December 19, 2017 Regular FINANCE Committee Meeting Agenda Packet - Page 178 of 181
START
Annual Spend
TYPE
CONTRACT #
VENDOR
CONTRACT DESCRIPTION
DATE
END DATE
Oct '16 -Sept. '17
Comments
C
039279
21st Century Environmental
Household Hazardous Waste (HHW)
1/31/2012
12/31/2017
$ 469,136.56
Plan to Bid in 2018
Management of California, LP
(PSC)
C
038510
Xerox Corporation
Reprographic Services
08/03/11
08/31/18
$ 261,956.87
Plan to Bid in 2018
BPO
020942
Gilmour & Company
For Carbide Lime Slurry
08/24/00
Indefinite
$ 234,118.00
Solids project may reduce or eliminate
use of lime
AC
035401
DMS Facility Services
Janitorial Annual Contract
01/28/09
12/31/17
$ 216,229.87
Plan to Bid in 2018
A
038247
Complete Project Solutions
Plant Operations Building Seismic
05/18/11
02/28/18
$ 188,489.75
Consulting Project
Machine Shop
AC
027464
Air Systems, Inc.
HVAC Maintenance and Repair
04/30/03
06/30/18
$ 158,809.99
Plan to Bid in 2018
AC
015977
Child Environmental
Haul and Recycle Incinerator Ash
11/05/98
12/31/17
$ 156,799.15
Plan to Bid in 2018
C
037795
New Image Landscape Company
Landscape Maintenance Services
12/21/10
12/31/17
$ 129,715.04
Plan to Bid in 2019
BPO
031559
Chemstation of Northern CA
Delivery of Fogging Odor Control
03/10/06
Indefinite
$ 100,977.42
Need product testing to pre -qualify
Chemical Formulations
alternate(s)
BPO
021007
Praxair Distribution, Inc.
Gases
08/06/00
Indefinite
$ 51,625.84
Need scope for combined gas supply
BPO
026623
AERC.COM, Inc.
Toxic Containing Components
11/27/02
Indefinite
$ 48,719.41
Need scope or include in HHW bid
Collection (Fluorescent Lamps,
Category 2 Batteries Includes Supply
of Packing Boxes and Containers)
AC
013493
Konecrane (Crane Pro Services)
Crane Inspections, Maintenance &
01/26/98
12/31/17
$ 32,391.61
Need scope
Repair
A - Agreement, AC - Annual Contract, BPO - Blanket Purchase Order, C - Contract
Exemptions to the competitive process are outlined in the Purchasing Policies and Procedures. Exemption require documentation and approval. Examples include, cooperative
contracts where the District can "piggyback" on another agency's contracted pricing and standardization of products/services that are only available from one distributor.
December 19, 2017 Regular FINANCE Committee Meeting Agenda Packet - Page 178 of 181