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HomeMy WebLinkAbout04.d. Receive update on future planning ideas for the Household Hazardous Waste (HHW) ProgramPage 1 of 14 Item 4.d. S Central Contra Costa Sanitary District December 18, 2017 TO: REAL ESTATE, ENVIRONMENTAL AND PLANNING COMMITTEE FROM: DAVID WYATT, HOUSEHOLD HAZARDOUS WASTE SUPERVISOR REVIEWED BY: LORI SCHECTEL, ENVIRONMENTAL & REGULATORY COMPLIANCE DIVISION MANAGER JEAN -MARC PETIT, DIRECTOR OF ENGINEERINGAND TECHNICAL SERVICES ROGER S. BAILEY GENERAL MANAGER SUBJECT: RECEIVE UPDATE ON FUTURE PLANNING IDEAS FOR THE HOUSEHOLD HAZARDOUS WASTE (HHW) PROGRAM At the October 5, 2017 Board meeting, the Board requested a brief report on future planning ideas for the Household Hazardous Waste (HHW) Program be provided to the REEP Committee. The attached report describes the: projected increase in HHW service area households; • estimated increase in participation; • current HHW facility limitations; • alternatives for funding; and alternatives and program improvements that could augment the current program to meet proper HHW disposal demand in the future. Strategic Plan Tie -In GOAL ONE: Provide Exceptional Customer Service Strategy 1 - Foster Customer Engagement and Awareness GOAL THREE: Be a Fiscally Sound and Effective Water Sector Utility Strategy 1 - Conduct Long -Range Financial Planning December 18, 2017 REEP Committee Meeting Agenda Packet - Page 14 of 31 Page 2 of 14 ATTACHMENTS: 1. HHW Program Future Planning Ideas 2. HHW Planning Presentation December 18, 2017 REEP Committee Meeting Agenda Packet - Page 15 of 31 Page 3 of 14 HOUSEHOLD HAZARDOUS WASTE (HHW) PROGRAM FUTURE PLANNING IDEAS FUTURE HHW SERVICE AREA POPULATION PROJECTIONS In order to plan for the future needs of the HHW Program, the future size of the service area must be estimated. Population projection data from Central San's Wastewater Treatment Plant Master Plan was used to estimate the number of HHW service area households by 2035. The graph below shows the increase in the number of households in the HHW service area and the number of households served at each five-year period. By taking that information and using the average increase in participation from 2010 to 2015 (14.7%): the number of participants the HHW facility could expect to serve in 2035 was estimated. This was further extrapolated by dividing the current operating schedule (approximately 295 operating days per year) by the annual number of estimated users, to obtain the average cars (participants) served per day. This is a key figure to determine staffing, traffic, and storage capacity of the HHW facility. Projected Number of Households in HHW Service Area by 2035 250,000 Number of HHW Service Area Nausehoids 200,000 loa,aoo 50,000 HousehafdsServed Participants Served 4o Ircreuse in Participation Average Cars per Day •2035 '2030 `2025 2020 2015 2010 2005 2 -Oa Lli5c 2095 2030 2025 2020 1 2015 2010 2005 2040 1996 235,209 1 t 57,148 49,824 43,439 37,872 33,418 28,797 23,147 15,938 9,788 14740 14710 14.7%a 14 70n '14 70o 2441n 45.2°o 62 8°o --- 194 169 147 128 109 98 90 89 71 Projected Result Actual Notes: * Includes a total of 12,292 homes in Concord Community Reuse Area (Table 11.1 CS -11-5) divided equally and spread among 2025 through 2035. 1) In 2017, the HHW Service Area consists of 194,369 households and approximately 514,300 residents, which is equal to 2.65 persons per household. 2) Projections from 2020 to 2035 assumed 2 65 persons per household and uses the estimated 5 year growth rates (3 78%, 5.13°A, 4.79%, and 4.90% respectively) from the District Wastewater Treatment Plant Master Plan Population Projections, TM TP -6-6, Appendix C. 3) Percent increase in participation is estimated to increase on same scale as five years prior to 2015. HHW 20th Anniversary Event Week — A Good Stress Test on Facility During the week of October 16 — 21, 2017, a celebration event was held marking the HHW Facility's 20th anniversary. Communication Services developed a variety of media outreach to attract new and repeat users to the facility. One of the goals of the event was to serve 750 cars during the celebration week, which is an average of 125 cars per day. When the celebration week was complete, a total of 907 cars were served, which December 18, 2017 REEP Committee Meeting Agenda Packet - Page 16 of 31 Page 4 of 14 was the highest weekly total during any period over the last 20 years. The 907 cars equal an average of 151 cars per day, which is 36% more than the 111 cars per day that were served in all of fiscal year 2016/17. The weeklong event was a good stress test on the facility, as we were able to measure a number of key areas that keep staff and the public safe, remain compliant, all while keeping the flow of cars steadily and efficiently moving through the facility. Key areas of Central San's HHW facility are addressed in further detail below, as well as alternatives to mitigate capacity issues. HHW Car Queuing Capacity — The HHW facility relies on the driveway and primary lane (see Figure 1 below) for nearly all waste drop-off traffic. The single primary lane's capacity is approximately 15 cars up to the main gate. The secondary (center) lane can hold approximately 6 cars without impacting the outside bypass/fire lane. All traffic during the celebration week remained in the primary lane, with no more than 10 cars in line at one time. Opening a second lane is avoided for safety, as it puts staff at risk when walking between coming and going traffic. Figure 1 1 _A& L� Alternative If future queuing capacity is needed, the HHW driveway can be extended by about 8-10 feet into Flushing Meadows Park (red lines in Figure 2 below) to remove the bottleneck at the street in order to extend all lanes to the street. This will add about 10 cars of capacity. Waste Storage — With the slug of increased participation, it was anticipated that a second waste shipment would be needed for the week to remain below storage 2 December 18, 2017 REEP Committee Meeting Agenda Packet - Page 17 of 31 Page 5 of 14 capacity. As it turned out, waste volumes for the week were only slightly more than typical, but easily managed with a normal weekly shipment. Alternative Shipping waste more frequently will increase the facility's storage capacity. When there is a need for additional capacity, arrangements will be made with the waste contractor to increase weekly shipments. Customer Load Makeup —There are a number of factors that affect the efficiency of the facility, but no more than the size and makeup of the load the customer is delivering. The content and quantity of waste, spilled or leaking containers, and overloaded vehicles are all factors that can increase service time, which extends customer wait times and stresses queuing capacity. Waste volumes from the celebration week customers were typical in size, even from the 101 new customers during the week. This lends some weight to the idea that when residents use the facility more often, they will no longer have large amounts of waste stored up at home. This puts users into a "maintenance mode", which allows the facility to process users faster. Alternative In an effort to avoid leaks, spills, or overloads, HHW staff continue to educate residents on how to properly package their waste and reinforce limits stated in the Pipeline and on the Central San website. Eventually, the goal is for the majority of users to be in a maintenance mode. Staffing — Trained, seasoned and permanent staff work most effectively and provide the best service, as they value HHW's goals. Since the HHW facility is open six days a week, Central San must rely on temporary staff to fill in on Monday's and Saturday's, which are the HHW's busiest days of the week. Sustaining quality temporary staff on just two days of work at the beginning and end of the week is very difficult. In order to keep up with increases in participation, permanent positions must remain filled. As participation continues to rise, permanent staffing may need to increase as well. Alternative There may be some alternatives to temporary staffing by utilizing training programs such as work furlough/work release, California Conservation Corps, Goodwill, or other programs that train people who want to work. ALTERNATIVES FOR FUNDING Promote and Support Extended Producer Responsibility The easiest and most effective way to reduce HHW program costs has been supporting Product Stewardship initiatives. PaintCare, Call2Recycle, and the (mercury) Thermostat Recycling Corporation (TRC) represent corporations that independently initiated take - back programs and funding mechanisms to educate and promote proper purchasing practices to increase recycling and prevent waste, as well as provide no cost recycling 3 December 18, 2017 REEP Committee Meeting Agenda Packet - Page 18 of 31 Page 6 of 14 programs. All three of which are utilized by the HHW Program at a savings of well over $200,000 a year in recycling and material costs. Central San should continue to support and fund the California Product Stewardship Council (CPSC) and support product stewardship legislation even though it may not have a direct relationship to Central San's mission. All stewardship initiatives act as primers to establish new and future product sustainability efforts. CPSC's mission is "to shift California's product waste management system from one focused on government funded and ratepayer financed waste diversion to one that relies on producer responsibility in order to reduce public costs and drive improvements in product design that promote environmental sustainability." ALTERNATIVES TO INCREASE HHW PROGRAM PARTICIPATION There are ways to increase participation, convenience, and/or improve the future capacity of Central San's Martinez HHW facility, but all have drawbacks that can make them challenging to implement. Satellite HHW Facility in the Southern Portion of HHW Service Area A micro-HHW facility in San Ramon or Danville that can operate 2-3 days a week, would provide Central San's southern residents the most benefit. It could reduce participation at the Martinez facility by approximately 15-20%, which extends the capacity of the facility by another 10 to 15 more years. A portion of the construction or material costs could come from grant funding. The estimated cost to operate this type of facility is roughly $750,000 a year, based on similar sized and operated HHW programs. The challenge is siting the facility, since the southern portion of the service area is mostly a bedroom community with little industrial areas. Door to Door Collection for Homebound and Disabled Access to the HHW facility is limited by law to vehicle traffic only. This restricts those residents that are homebound, elderly, and unable to drive from using the facility or causes them to rely on neighbors, relatives, or pay someone to drop off waste for them. Many HHW Programs across the state are developing homebound and disabled pickup programs to augment their permanent HHW facilities. RecycleMore, an organization that operates the West County HHW Program, operates such a program with positive results. One -Day Mobile Events Mobile HHW collection events will produce additional participation of about 300-500 cars per event. Unfortunately, history has shown that participation in mobile HHW collections is inconsistent and not very convenient, as they only provide service on the day the event is scheduled and are by appointment only. It is unlikely that mobile events will have a considerable impact on HHW facility participation, as users in the past have said that they would rather wait for the next event (the following year), instead of driving to the permanent facility. 4 December 18, 2017 REEP Committee Meeting Agenda Packet - Page 19 of 31 FUTURE PLANNING FOR HOUSEHOLD HAZARDOUS WASTE (HHW) PROGRAM David Wyatt H HW Supervisor Real Estate, Environmental Committee In n and Planning December 18, 2017 OVERVIEW Projected size of HHW service area in 2035 and estimated increase in participation HHW facility limitations Funding alternatives Alternative collection methods to extend the service capacity of the HHW Facility "December HHW SERVICE AREA SIZE AND PARTICIPATION PRO-"ECTIONS P"J 2035 The HHW service area expected to increase by 23% in next 18 years Projected Number of Households in HHW Service Area by 2035 250,000 Number of HHW Service Area Hates, 200,000 150,000 100,000 50,000 �lausehatds Served 0 F Participants Served °lo Increase in Participation Average Cars per Day 21,-ri 211-1.1 ' 21_12S 21.121, X111; 2011_I 2n175 2111 1336 * 2035 * 2030 * 2025 2020 2015 2010 2005 2000 1996 235.209 2-22.7D2 210,752 199645 19D900189.693 + + + 170.75G 167440 57,148 45,824 43,439 37,872 33,018 28,797 23,147 15,938 9,788 14.7% 14.T% 14.7° 14.7% 14.7% 24.4°6 452% 62.8% --- 194 169 147 128 109 98 90 89 71 Projected Result Actual 'Includes a total of 12.202 homes in Cancord Community Reuse Area(TaNe 11.1 C5-11-5} civided equally and spread among 2025 through 2035. x► `December 18 HHW F, SLIT" LIMITATIONS Vehicle queuing capacity — Can increase, if needed, by expanding driveway into Flushing Meadows. Needs can change sooner if Fill Station use increases. Waste storage — Waste shipments can be more frequent if needed. Currently occurs once a week. Staffing — Acceptable for now, but may need to increase staffing prior to 2035. }. "December 18, 2017 REEP Comr Poll "December HHW FUNDING 'ERNA� Promote, support, and encourage Product Stewardship and Extended Producer Responsibility (EPR) Currently using three EPR programs PaintCare ($200,000/year savings) No cost paint transportation, recycling, and disposal Call2Recycle ($6,000/year) No cost rechargeable battery recycling Thermostat Recycling Corporation (<$100/year, but we support it!) No cost mercury thermostat recycling ADecember 18 HHW COQ ' SON� T�RNAT�A'�-- Satellite HHW facility in Central San's southern service area Open 2-3 days a week Could reduce Martinez HHW facility participation by around 15- 20% $750,000 a year to operate Difficult to site Door to Door collection for homebound Beneficial for underserved residents Mobile collection events Serves 300-500 cars per event Inconsistent participation Inconvenient - has only provided annual drop-offs for users by appointment .. "December 18, 2017 REEP Committee Meeting - QUESTIONS? Meeting