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Home My WebLink About04.b. Receive update on status of Martinez and District -wide easementsPage 1 of 23 Item 4.b. AOL Central Contra Costa Sanitary District December 12, 2017 TO: ENGINEERING AND OPERATIONS COMMITTEE FROM: DANEA GEMMELL, PLANNING AND DEVELOPMENT SERVICES DIVISION MANAGER REVIEWED BY: JEAN -MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES ROGER S. BAILEY GENERAL MANAGER SUBJECT: RECEIVE UPDATE ON STATUS OF MARTINEZAND DISTRICT -WIDE EASEMENTS Please see the attached presentation. ATTACHMENTS: 1. Martinez and District -wide Easements Presentation December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 18 of 43 STATUS OF MARTINEZ AND ISTRICT-WIDE EASEMENTS DECEMBER 12, 2017 ENGINEERING AND OPERATIONS COMMITTEE MEETING Danea Gemmell, PE Planning and Development Services Division Manager December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 19 of 43 OVERVIEW 1. History of Martinez Annexation 2. Martinez Easements 3. District -Wide Easement Initiative 4. Easement Initiative Completed To Date 5 Future Board Policy Question December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 20 of 43 HISTORY OF ANNEXATION FOR CITY OF MARTINEZ SEWERS January 13 March 30 Board rejects agrees *Board to approach wholesale City of contract Martinez concept to ' about sewer serve Martinez agreement ' January 18 Special Election for Annexation Passes Results: Yes 1080 No 1063 May 8 Special Meeting to discuss merits of deannexation based on • financial we X: concerns M r January 31 Special Election for Annexation Fails Results: Yes 1158 No 1220 September 13 Annexation Agreement signed subject to confirmation by voters hew May 15 Board Policy: Only provide service to properties that have annexed into District December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 21 of 43 Area of Initial Martinez Annexation DETAIL AREA Central San f 4 r 4 ,",I *-i December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 22 of 43 1 �r 1~� Buchanan , FieldV- Tl Airport I LCentral San Service Area L. p.. Martinez District Annexaticn 20 Mt. View Sanitary District HISTORY OF MARTINEZ ANNEXATIONS N C 10 O M X N Q 6 O 4 Z 2 N 10 5 7 7 1960-1969 1970-1979 1980-1989 Martinez Agreement - District Annexation 20 /W Signed September 13, 1967 1990-1999 December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 23 of 43 5 2000-2009 2 2010-2017 AGREEMENT CALLS FOR CITY TO ACQUIRE NECESSARY �A�" MENTS "All public sewers, including outfall, and related land easements and all other sewer facilities shall be transferred from City to District by formal appropriate documents upon the completion of the annexation herein contemplated. Citi warraims that among the facilities to be transferred will be sufficient easements aecessar)� to operate and maintain the entire sewer system being transferred by this agreement and, in the event that it later appears the City did not possess all such necessary easements, the same will be acquired by District but at the cost of the said City and thereafter retained by District without cost to said District." December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 24 of 43 MARTINEZ EASEMENT CONVERSATION REPEATED THROUGH DECADES October 1976 Study by staff reveals 200 locations for September 1986 Mr. Dolan noted 13 easements on consent calendar as first of 170 April 1992 City requests delay on surcharge until after election --June 1993 easements ' easements expected from City Proposal for City - District Easement ' Program December 2007 Mr. Kelly reported that both agencies met and have renewed commitment to acquire remaining 125 easements W 1970s 198015 1990!12000 ! 201015 April 1979 Mr. Dolan informed of a long term plan to clear up locations in Martinez where there are sewers installed without proper rights Master Plan is developed for City easements; Assistant City Manager urged District to consider a surcharge on March 1994 December 2009 JU Joint Consent Calendar Board status Resolution acquired 9 announcement commits to easements for DP there are less than Acquisition Martinez 3 and 50 properties that need easements Program avoided a costly within 7 condemnation December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 25 of 43 r` DETAIL [7 AREA rte_ Central San 4,�A—j I Ali `t ea H • r. 3 Remaining Easement Locations (Approximately 3000 Square Feet) A 848 Talbart Street C 0 & 221 F Street 236 H Street December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 26 of 43 Buchanan Field Airport a7% i Central San Service Area Martinez District Annexation 20 Mt. View Sanitary District June 2018 • Survey I locations and need for easements ' • Draft grants I of easements and present to property owners with nominal I offer to purchase MARTINEZ EASEMENTS NEXT STEPS • Declaration of Easement drafted for property owners that fail to accept offer to purchase y • Property owners advised and hearing held; Declarations of Easement filed on holdout properties December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 27 of 43 • Quiet Title Action will be filed to obtain easements DISTRICT-WIDE EASEMENT INITIATIVE December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 28 of 43 OPTIMIZING ACCESS TO EASEMENT INFORMATION rte', +,�"` ' M..� ,:��,,,.d,�•.r.... �---^�,.. Ci December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 29 of 43 DISTRICT -WIDE SUMMARY OF PIPES WITHIN PRIVATE PROPERTY 22.94 10.11 44.1% 11499.54 555.20 37.0% 11522.48 565.31 37.1% Notes: es; 1. Estimate is based on clipping the pipes to the parcel boundaries and calculating the portion of the pipe within the parcel boundary. December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 30 of 43 SUMMARY BY CITY Gravity Main Gravity Main Gravity Main gravity Main gravity Main gravity Main gravity Main gravity Main gravity Main gravity Main 1.15 0.10 8.7% 0.23 0.01 4.3% 2.86 1.76 61.5% 2.65 1.97 74.3% 5.36 1.18 22.0% 6.40 3.52 55.0% 4.29 1.57 36.6% 22.94 10.11 44.1 15.08 4.28 28.4% 195.37 54.03 27.7% 148.31 63.96 43.1 78.89 16.24 20.6% 72.12 22.65 31.4% 139.20 58.25 41.8% 126.24 38.84 30.8% 161.24 47.12 29.2 321.14 159.19 49.6% 241.95 90.64 37.5 1,499.54 555.20 37.0% 1,522.48 565.31 37.1% Notes: 1. Unincorporated areas include the communities of Alamo, Clyde, Diablo, and Pacheco. 2. Estimate is based on clipping the pipes to the parcel boundaries and calculating the portion of the pipe within the parcel boundary. 3. Pipes that cross city boundary lines have been clipped - only the portion within each city boundary was used to calculate the total footages. December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 31 of 43 i TRYING TO ANSWER BOARD QUESTIONS 1 How many easements do we still need to acquire: In Martinez? In Central San? How many easements do we have in the Central San? How are we tracking easements? December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 32 of 43 ASSET MANAGEMENT SOFTWARE IS PLATFORM FOR EASEMENT INITIATIVE Irk W0r (S ICM Hydraulic Model Enterprise Content Management: • Record Drawings • Permits • County Parcel Maps • Easements (new) CIP Prioritization Asset Management InfoMasm esri' ArcGIS District Geographic Information System J .=-r:- PNRTA�F SUNGARD • Permitting • Accounting • Land Use December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 33 of 43 CMMS Cit works"i Ympowerinq GIS CCTV T Environmental Compliance • Stormwater and Pre -Treatment Programs EASEMENT INITIATIVE WORKFLOW • Scan remaining documents • Review documents to populate meta -data or mark for additional review ROW Agent/Surveyor December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 34 of 43 • Review complex documents (as noted by Student/Temporary Employee) GEOPORTAL PROVIDES AN EASIER INTERFACE FOR EASEMENTS '� hftps/lgeoapps,centra&an,org/HtmlNewer/Inde�.html Wiewer_CentralPortal,CentralPortalr � (e. Search,., ty cii,i, al—t-t-Portal % GeoPortaf- P enn it Counter Re... �yj Central Portal ' Parcell Parcell- Lasertiche Weh Link _ t File Edit View Favorites Took Help d l NvvuzACENDA�+�' board View NovusAGENDA ®Geo7ortaf (t M—icode Lb,a, M 5h— int 7 State Net -N DR -365 ®Google Doa 0 CCCCD 5ekf-Service Central Portal 182051020 Central San's Access to Geaspatial Info ExpandlCollapse Medata frame. SAN MIGUEL DR y j 1273 UNDEUUDRl 2017 f'81?:cl X ( 1 1 1281 1277 S71E+Ata, AVE 11 MARGARET DR 12 MARGAR ET DR LINDELLDR UNDELLDR I 202E M59 EWARTAVE ^ ST9 =Repor-t` — 2540 SAN 72MARGARET DR n MIGUEL DR c 60 MARGARET DR Z P t 84 MARGARET DR Assessor Mas 15 MARGARET DR � 40 MARGARET DR 2550 ct, '} M9 Details 2 MARGARET DR 5 MIGUEL DR Parcel Identification Number �VO¢g15it 182451020 a sD MAI " 21MARGARETDR Lowest Parcel Identification Number a 182051020 CT 24 KOALA55 MARGARET DR 16 36 DEL m Site Address ROSA CT 49 MARGARET DR q 25 MARGARET DR N82 73 MARGARET DR DR 2057 ite City 32 KOALA CE .5 63 MARGARET WALNUT CREEK4 III + MARGARET i STEWART AVE Site Zip 5 M55 94596 f 37 MARGARET DR P113 3 MSD 7 Building Number t 24 DEL — 2065 STLWART AVE N/A , ROSA I e rr Unit Number 25 KOALA CT 12 N/A KOALA Ci \17 1286 2073 STEV44RT AVE3.278 - � RUDGEAR RD First owner name SLUSARZ JEFFREY P TRE g� 1280 12641282 RUDGEAR FU[?GEAGEAR RO RD d \ RUDGEAR RD RUDGEAR RD 2081 zcond Owner Name 1 12 DELIQH9 SEEV4ARTAVE ,y N/A 1296 \ROSA ET RUDGEAR RD 1294 Postal Address RUDGEAR RD \ ,� g 49 MARGARET DR \ 1276 V ` \ r� RUDGEAR RD gyp? a " M28 1,5 M1 ~ Parcel - Topo - 0®0{t t ' �1 5 15 A0-123Ft 15 A85-383ft ' nHERE fi �INCRE Bureau of toad Mana omEsri en Gam in December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 35 of 43 GEOPORTAL PROVIDES AN EASIER INTERFACE FOR EASEMENTS eotusion.centralsan.org/reportrJparcelJpermitCou nter/par 6,01U05102WIayerNa me-Parcel&layerlD-4&MapServce10.15&M apServicellRL- https//q app.centralsan.org/G e0[urt,xiESsent,aIs RESTA,tes/Centr: Q C Search... GmPo"I - Perme Counter ... % ["f LYGeoPnrt,rites Tools Help File EdR lj Board View N—AGENDA 10 CmPe rtal {Z Municode LhraN & SharePoint W State Net MONO ORice 365 ® Google Docs® CCCCDSeH-Service 4 WN - Centra Ce .. s Permit) Assessc Detai Parcel k 18205 Lowest 18205 Site Ad1 49 MA lite Citi WALN Site Zip 94596 Buildinc N/A Unit Nu N/A rust oN SLUSA Second N/A Postal A 49 MA Permit Counter Report Parcel Information Notes APN: 782051020-2 Show 5 v )entries Search: Location ID: 84005 Subdivision: Date ja Code Comments Lot: 1114114 SOWN SLUZARZ ELIZABETH C There are one or more easement documents associated with this Showing 1 to 1 of 1 entries parcel. Click here for details. Legacy Permits and Reciepts • P6037TL There are no applications/permits in Sungard for this parcel. -M28 ' QParcel 7opo 03p{c 1.4 G LS ABS 1L3ft in December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 36 of 43 Bureau of Land Previous 0 Next GEOPORTAL PROVIDES AN EASIER INTERFACE FOR EASEMENTS eofu=_ion.central�an.org!report�:panel/p ermitCou nter/parcdid•152;;i1 C2;;:la erfJa me-Parcel&layerlD=4&MapServicelD=14&MapS,,icellRL=http,://geoapps,,e tralsan.org;'Geoaodex:E =_entia l�/P.EST.: =_ite"Cla'. Q (,' Search... File Edit View Favorites Tools Help Z � N—AGENDA � Board View N—AGENDA 0 G-P.,td (�S M -i -de Library 00 Sh—Point T7 State Net " Office 365 M Google Docs 0 CCCCD Self -Service Horne Browse Search Metadata Thumbnails Annotations Entry Properties Last modified 10/12!2017 10:13:11 AM Creation date 7112/2017 8:30:02 AM 2 Metadata Fields Template: Easements Job Number 3401 Parcel No. 1 APN 1020 Easement Type Grant of Easement Width Less than 10' \ llecard Date Retention Permanent Parcel 1 ♦ ♦ L_I_]/ 7 = "PDF ® q LJ J Documentmara�ewportal powered by laserfiche y Lar=•; Pa -1- !opo - 0 30 Ooft RECORDING REQUESTED BY: CENTRAL CONTRA COSTA SANITARY DISTRICT AFTER RECORDING RETURN TO: CENTRAL CONTRA COSTA SANITARY DISTRICT ENVIRONMENTAL SERVICES DIVISION 5019 IMHOFF PLACE MARTINEZ, CA 945534392 View plain text 8.5 IIII III I IIIIIIIIIIIIIII III111111II Ill111111111111111 CONTRA COSTA Co Recorder Office STEN L. UIR Clerk -Recorder DDC— 2013-0073490-00 Mor Any, MAR 23, 2013 08:27:46 FRE $0.80 Ttl Pd $0.00 Rcpt 1000150SH5 rrc/R9/1-7 District Project No. 8401 Parcel No. 1 APN: 182-051-020 GRANT OF EASEMENT ,dn-nosacsrt i 15 AM-383ft ■ i_ _ _ { Bureau of Land Ma December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 37 of 43 Ii EASEMENT INITIATIVE COMPLEI '1 TO DATE All easements scanned Configured Laserfiche template for data Developed Geoportal Reports Separated previously scanned mainline jobs into individual parcel easement documents (75%) Researched metadata and input data onto each parcel for analysis (50%) December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 38 of 43 FUTURE BOARD POLICY QUESTION Should we upgrade existing easements to current standards? Current Standard: 10 -foot minimum for existing improvements 15 -foot for 10 -inch- pipe size or less than 9 -foot depth 20 -foot for 12 -inch+ pipe size or 9 -foot and greater depth December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 39 of 43 QUESTIONS December 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 40 of 43