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Home My WebLink About00. BOARD AGENDA 12-07-17Central Contra Costa Sanitary District Protecting pub REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA PAUL H. CAUSEY-President JAMES A. NEJEDLY - President Pro Tem Thursday, December 7, 2017 Board Room 1:30 PM INFORMATION FOR THE PUBLIC MCHAEL R. NCGILL TAD J. PILECKI DAVID R. WILLIAMS PHONE: (925) 228-9500 FAX (925) 372-0192 www. centralsan. org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. December 7, 2017 Regular Board Meeting Agenda Packet - Page 1 of 240 Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER AWARDS AND PRESENTATIONS Receive renewed District Transparency Certificate of Excellence from the California Special Districts Leadership Foundation (SDLF) Staff Recommendation: SDLF Public Affairs Field Coordinator, Colleen Haley will present the award to Board President Causey. 2. Receive recognition for Central San becoming a member of the Leading Utilities of the World Network Staff Recommendation: General Manager Roger S. Bailey will present the Certificate of Membership to Board President Causey. CONSENT CALENDAR 3. Approve the following: a. November 16, 2017 Board meeting minutes 4. Review October 2017 Financial Statements and Investment Reports. Receipt recommended by Finance Committee. 5. Approve the addition of Option 1 to the Bay Area Commuter Benefits Program (BACBP) Approval recommended by Administration Committee. 6. Authorize the General Manager to execute a six-month extension for the current permit contract with Acme Fill Corporation (Acme) for discharge of treated landfill leachate from the Acme landfill located in Martinez through June 30, 2018. Approval recommended by Real Estate, Environmental & Planning Committee. Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. OTHER BOARD ACTION ITEMS 7. Review and approve expenditures dated December 7, 2017. Approval recommended by Finance Committee. (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Approve the expenditures. December 7, 2017 Regular Board Meeting Agenda Packet - Page 2 of 240 8. Accept (1) the comparative audited Financial Statements for fiscal years ended June 30, 2017 and 2016 performed by Maze & Associates, and (2) the auditor's memorandum on internal control and required communications for the fiscal year ended June 30, 2017. Acceptance recommended by Finance Committee. (5 -minute presentation by Vikki Rodriguez, CPA of Maze & Associates) Staff Recommendation (Motion Required): Accept the audited Financial Statements for fiscal years ended June 30, 2017 and 2016, and the auditor's memorandum on internal control and required communications for fiscal year ended June 30, 2017. 9. Authorize the General Manager to amend an existing professional engineering services agreement with CDM Smith to add scope and increase the cost ceiling from $97,900 to $433,000 for public-private partnership (P3) advisory services for Central San's Solids Handling P3 Project, District Project 7358. Reviewed by Real Estate, Environmental & Planning Committee. (10 -minute staff presentation) Staff Recommendation (Motion Required): Authorize amendment to agreement with CDM Smith as recommended. 10. Review alternatives for utilizing $8.8 million Fiscal Year (FY) 2016-17 favorable budget variances and provide direction as to their allocation, and determine how to allocate the $2.5 million budgeted toward unfunded liabilities in FY 2017-18. Reviewed by Finance Committee. (5 -minute staff presentation) Staff Recommendation (Motion Required): With regard to FY 2016-17 budget variances, direct the General Manager to leave $6.8 million in the Sewer Construction Fund and allocate $2.0 million to the Pension Prefunding Trust. With regard to the amount budgeted for FY 2017-18 for unfunded liabilities, direct the General Manager to allocate all $2.5 million to the Other Post -Employment Benefits (OPEB) Trust. 11. Authorize the General Manager to execute two contracts with (1) Public Financial Management (PFM) and its associated firms and (2) Sperry Capital, Inc. in amounts not to exceed $462,000 and $100,000, respectively, to provide financial advisory services over a period of five years. Reviewed by Finance Committee. (5 -minute staff presentation) Staff Recommendation (Motion Required): Authorize execution of two contracts with PFM and Sperry Capital, Inc. as recommended. 12. Consider alternative option for developing a formalized local vendor preference policy. Reviewed by Finance Committee. (5 -minute staff presentation) Staff Recommendation: Discuss and provide input to staff. December 7, 2017 Regular Board Meeting Agenda Packet - Page 3 of 240 13. Authorize the Board President to execute a letter of support for water exchange between Central San, Contra Costa Water District, and Santa Clara Valley Water District (SCVWD). Approval recommended by Real Estate, Environmental & Planning Committee. (5 -minute staff presentation) Staff Recommendation (Motion Required): Authorize the Board President to execute a letter of support for water exchange as recommended. 14. Appoint Board President for a one-year term commencing January 1, 2018 (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Appoint a President for a one-year term commencing January 1, 2018. 15. Appoint Board President Pro Tem for a one-year term commencing January 1, 2018 (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Appoint a Board President Pro Tem for a one-year term commencing January 1, 2018. REPORTS AND ANNOUNCEMENTS 16. General Manager -Announcements 17. Counsel for the District 18. Secretary of the District 19. Board Members - Committee Minutes a. November 21, 2017 -Administration Committee - Member McGill and Member Williams b. November 21, 2017 - Finance Committee - Member Nejedly and Member Pilecki C. November 27, 2017 - Real Estate, Environmental & Planning Committee - President Causey and Member Pilecki Staff Recommendation: Receive the Committee minutes. 20. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member McGill • December 4-7, 2017 -California Public Employers Labor Relations Association (CALPELRA) Conference in Monterey Member Nejedly December 7, 2017 Regular Board Meeting Agenda Packet - Page 4 of 240 Member Pilecki Member Williams President Causev • December 5, 2017 - Board Liaison event - Danville Mayor Renee Morgan's Installation and Community Service Awards Staff Recommendation: Receive the reports and announcements. 21. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 22. Personnel matters pursuant to Government Code Section 54957. Public Employment - Title: Secretary of the District 23. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(d)(1). Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Court of Appeal, 1 st Appellate District, Division Four, Case No. A141913 RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT December 7, 2017 Regular Board Meeting Agenda Packet - Page 5 of 240