HomeMy WebLinkAbout07. (11-17-17 Letter mailed at direction of Board to Pleasant Hill City Manager) Central Contra Costa Sanitary District 6 2016
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November 17, 2017 PHONE: (925)228-9500
FAX: (925)676-7211
www.centralsan.org
Ms. June Catalano ROGER S.BAILEY
City Manager Generalblanager
Cit of Pleasant Hill KlforI/NDAI.tit
Y C'oun.ccl far rhe District
100 Gregory Lane (5ugsox-2000
Pleasant Hill, CA 94523 ELAINle R.BOF.HME
Secretary of the District
RE: Grayson Creek Trunk Sewer Project City/Central San Coordination
Dear Ms. Catalano:
The Central Contra Costa Sanitary District (Central San) is committed to a strong and positive
working relationship with the City of Pleasant Hill (City). In that light, Central San is providing
an overview of the Grayson Creek Trunk Sewer Project that is nearing completion, and further
sharing some concerns related to the project. The hope is that both agencies can work through
these issues, and lay a foundation that will improve the working relationship between the City
and Central San in the future.
Project Overview
As you are aware, Central San has been working to complete construction of a large-scale
sewer improvement project within the City. The purpose of the Pleasant Hill-Grayson Creek
Trunk Sewer Project is to install a new sewer system to replace aging infrastructure along
Grayson Creek. The trunk sewer line is one in a series of projects that will serve both to
maintain and increase our high-level of sewer service for our customers and Pleasant Hill
residents for decades to come.
In preparation for our construction, Central San spent several years coordinating and
designing the project with many utilities, agencies, and the City. Central San worked with the
City on multiple occasions and together successfully obtained permit conditions for the project.
These permit requirements were issued in Central San's bid package and documented in the
construction contract for the project. In anticipation of a complex project, staff spent significant
time during the design phase to focus on reducing public impacts. To help minimize the
disruptions, Central San elected to construct the majority of the pipeline by trenchless
methods, including pilot boring and jacking.
Pro'ect Concerns
Construction of this project started in April 2016, and was initially scheduled to be completed
by May 2017. Like many projects, there have been, and continue to be several unexpected
challenges which have caused the project to be delayed. One of these challenges includes the
significant difficulty coordinating ever-changing permit conditions added by the City. To date.
Ms. June Catalano
City Manager
City of Pleasant Hill
November 17, 2017
Page 2
the City has required 26 permits for this project. While we appreciate that the City has the right
to revise or, in this case, completely change the permit conditions issued under a project,
these frequent changes resulted in significant project delays. Those delays caused two key
issues. First, they increased the impact on the local community with additional days of road
closures and traffic. Second, they added unnecessary costs to the project, which will be
unfortunately borne by our customers and, in part, your residents. Due to these challenges, the
project has been delayed by approximately six months.
On November 16, 2017, the Central San Board of Directors authorized an additional budget of
$1.4 million above the original $13.7 million budget to pay for and complete this project. After
review, Central San believes approximately half of the additional $1.4 million budget is
attributable to the City's added fees, extensive billed plan reviews/meetings, and contractor
costs associated with the City's ever-changing permit conditions and high number of permits
levied.
While Central San recognizes this has been a complex project and difficult coordination
process, we hope that this information and a debriefing session will serve to mitigate these
occurrences for future projects. Central San values the working relationship it has with the City
of Pleasant Hill and looks forward to continuing the high-level of wastewater collection,
treatment, and recycled water service it provides to Pleasant Hill residents.
in erely,
Ir k kA-
Roger S. Bailey
General Manager
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