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HomeMy WebLinkAboutBOARD MINUTES 11-02-17MINUTES* Central Contra Costa Sanitary District REGULAR BOARD MEETING Board Room Thursday, November 2, 2017 1:30 p.m. Open Session — Board Room (Video recorded) ROLL CALL BOARD OF DIRECTORS: PAUL H. CAUSEY President JAXIESA. NEJEDLY President Pro Tem MICHAEL R AICGILL TAD J PILECKI DAVID R WILLIAMS A regular meeting of the Board of Directors was called to order by President Causey at 1:30 p.m. Secretary of the District Elaine Boehme called roll: PRESENT. • Members: McGill, Nejedly, Pilecki, Causey ABSENT. • Members: Williams PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. INTRODUCTIONS 1. New employee: • Sam Bowles, Staff Engineer in the Engineering/Capital Projects Division, effective October 24, 2017 BOARD ACTION: Welcomed Mr. Bowles. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. :F: These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 65 — Page 281 CENTRAL CONTRA COSTA SANITARY DISTRICT November 2, 2017 Board Meeting Minutes — Book 65 -Page 282 AWARDS AND PRESENTATIONS 2. Receive the Excellence in Information Technology (IT) Practices Award from Municipal Information Systems Association of California (MISAC) Mr. Jeff Lewis, IT Director for the City of Concord, representing MISAC, presented the award to Board President Causey. BOARD ACTION: Received the award. CONSENT CALENDAR 3. Approve the following: a. October 19, 2017 Board meeting minutes 4. Review September 2017 Financial Statements and Investment Reports. Approval recommended by Finance Committee. 5. Approve proposed Board Member conference attendance for 2018 BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to adopt the Consent Calendar as recommended. Motion passed by unanimous vote of the Board Members present. OTHER BOARD ACTION ITEMS 6. Consider approval of the Sewer System Management Plan (SSMP) Five -Year Update as mandated by the California State Water Resources Control Board Associate Engineer Justin Waples reviewed the presentation included with the agenda material. BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to approve the SSMP Five -Year Update. Motion passed by unanimous vote of the Board Members present. 7. Review and approve Expenditures dated November 2, 2017. Approval recommended by Finance Committee. President Causey recused himself from voting on this item because a full year has not yet elapsed since he consulted for recipients of several checks on the expenditures list on matters unrelated to Central San. President Causey exited the Board Room after which President Pro Tem Nejedly called for a vote on the item. CENTRAL CONTRA COSTA SANITARY DISTRICT November 2, 2017 Board Meeting Minutes — Book 65 -Page 283 BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to approve the expenditures dated November 2, 2017. Motion passed by unanimous vote of the Board Members present. [3-0; Causey and Williams absent.] President Causey re-entered the Board Room. LEGISLATIVE MATTERS 8. Receive final 2017 California State Legislative Session staff report and preview of 2018 Session Communication Services and Intergovernmental Relations Manager Emily Barnett reviewed the material included with the agenda packet. BOARD ACTION: Received the update. REPORTS AND ANNOUNCEMENTS 9. General Manager - Reports a. Receive report on Optimizations, Innovations, and Achievements up to Fiscal Year 2016-17 Senior Administrative Technician Christina Gee reviewed the presentation included with the agenda material. In response to a question from Member McGill, Ms. Gee said that while developing the report she was most impressed by the cooperation exhibited by staff across all departments who worked together to creatively solve problems. President Causey said the report will help customers understand that the Board and staff are doing everything possible to be efficient and innovative, adding that it is very helpful to have the report indicate savings in both costs and staff time. BOARD ACTION: Received the report. b. Update on Mentorship Program Project: Optimization of Data Transfer Between Environmental Compliance and Permit Counter Senior Environmental Compliance Inspector Colleen Henry reviewed the presentation included with the agenda material. BOARD ACTION: Received the update. CENTRAL CONTRA COSTA SANITARY DISTRICT November 2, 2017 Board Meeting Minutes — Book 65 -Page 284 10. General Manager - Announcements a. Announcements — November 2, 2017 1) Transparency Certificate of Excellence Awarded to Central San 2) Annual notices mailed to reimbursement account holders and installers 3) Third quarter 2017 update on Central San's energy consumption No further announcements were made at the meeting: BOARD ACTION: Received the announcements. 11. Counsel for the District — No report. 12. Secretary of the District Ms. Boehme announced the following upcoming meetings: • Engineering & Operations Committee — Tuesday, November 7 at 1:00 p.m. • Special Board Meeting —Wednesday, November 8 at 9:30 a.m. (Tour of former Concord Naval Weapons Station) BOARD ACTION: Received the announcement. 13. Board Members — Committee Minutes a. October 16, 2017 — Administration Committee — Member McGill and Member Williams b. October 23, 2017 — Real Estate, Environmental & Planning Committee — President Causey and Member Pilecki C. October 24, 2017 — Administration Committee — Member McGill and Member Williams d. October 24, 2017 — Finance Committee — Member Nejedly and Member Pilecki BOARD ACTION: Received the Committee minutes. 14. _Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member McGill • October 31, 2017 — Board Liaison meeting with new Walnut Creek City Manager Dan Buckshi CENTRAL CONTRA COSTA SANITARY DISTRICT November 2, 2017 Board Meeting Minutes — Book 65 -Page 285 Member McGill provided a written report covering his announcements and other meetings. Member Ne'edly Member Pilecki President Cause • October 24, 2017 — Board Liaison presentation to the San Ramon City Council BOARD ACTION: Received the reports and announcements. 15. Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ADJOURNMENT The meeting was adjourned at 2:22 p.m. in memory of former Communications Manager Michael Scahill who passed away recently. COUNTERSIGNED: Paul H. Causey, P.E. President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California