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Home My WebLink About00. BOARD AGENDA 11-16-17 .Jd% Central Contra Costa Sanitary District Protecting pub REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA PAUL H.CAUSEY-President JAMES A.NEJEDLY-President Pro Tem Thursday, November 16, 2017 MCHAELR.NCGILL Board Room TAD J.PILECKI 1:30 PM DAVID R.WILLIAMS PHONE:(925) 228-9500 FAX(925) 372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. November 16, 2017 Regular Board Meeting Agenda Packet- Page 1 of 116 Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE INTRODUCTIONS 1. New employee: • Lela Joya, Administrative Assistant in the Engineering/Capital Projects Division, effective October 30, 2017 Staff Recommendation: Welcome Ms. Joya. PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 2. Approve the following: a. November 2, 2017 Board meeting minutes b. November 8, 2017 Special Board meeting minutes 3. Approve replacing a vacant Assistant Engineer position (S-73, $8,620-$10,428)with a Senior Engineer position (S-83, $10,941-$13,229).Approval recommended by Administration Committee. 4. Approve contract for labor and employment-related legal services with Hanson Bridgett LLP and Principal Counsel W. Daniel Clinton, Esq., effective January 1, 2018 through December 31, 2018, with an option to extend an additional year with a$10 per hour rate increase. Approval recommended by Administration Committee. 5. Authorize the General Manager to amend an existing professional engineering services agreement with Kleinfelder, Inc. to increase the cost ceiling from $95,000 to $170,500 for special inspection services under the Pump and Blower Building Seismic Upgrades, District Project 7291. Approval recommended by Engineering & Operations Committee. 6. Authorize the General Manager to execute a professional engineering services agreement with TJC and Associates, Inc. with a cost ceiling of $170,000 for design of the Plant Control System Input and Output (1/0) Replacement, Phase 1 - Filter Plant Project, District Project 7339. Approval recommended by Engineering & Operations Committee. 7. Authorize the General Manager to transfer$1,000,000 from the Capital Improvement Budget Contingency Account for the Pleasant Hill-Grayson Creek Trunk Sewer Project, District Project 8412; authorize an increase to the contract contingency budget from 6 percent to 8.5 percent; and authorize the General Manager to execute change orders up to $200,000 to finalize the contract for this project. Approval recommended by Engineering & Operations Committee. Staff Recommendation (Motion Required): Adopt the Consent Calendar as November 16, 2017 Regular Board Meeting Agenda Packet- Page 2 of 116 recommended. PUBLIC HEARINGS 8. Conduct public hearing to receive public comment on proposed Ordinance No. 298 (uncodified)to establish reimbursement fees applicable to properties which could connect to Job 6530 on Deodar Lane in Alamo (No presentation is planned;staff will be available to answer questions) Staff Recommendation (Motion Required): Conduct public hearing and adopt Ordinance No. 298. 9. Conduct public hearing to consider the following to comply with Senate Bill 229 regarding Accessory Dwelling Unit (AD U) Capacity Fees: • Adopting proposed Ordinance No. 299 amending District Code Chapter 6.12 regarding Residential Capacity Fees, effective January 1, 2018 • Amending Exhibit A to Ordinance No. 296, "Schedule of Capacity Fees, Rates and Charges," originally adopted June 1, 2017, effective January 1, 2018 (5-minute staff presentation) Staff Recommendation (Motions Required): Conduct public hearing and: • Adopt Ordinance No. 299; and (4 Affirmative Votes Required) • Amend Exhibit A to Ordinance No. 296. (4 Affirmative Votes Required) Action Subsequent to Public Hearing Item 9. 10. Consider adopting proposed Resolution No. 2017-047 providing direction to staff regarding capacity fees forADU applications received between October 8, 2017 and December 31, 2017 (No presentation is planned;staff will be available to answer questions) Staff Recommendation (Motion Required): Adopt Resolution No. 2017-047. HEARINGS 11. Conduct a hearing to consider appeals by the following appellants of staff decisions that capacity fees are owed for proposed Accessory Dwelling Units (AD U) as follows: • Mr. Mark Larkin - 961 Irvin Court, Pleasant Hill • Mr. Don Shaw- 1465 Cortez Court, Walnut Creek (5-minute staff presentation) Staff Recommendation (Motions Required): Conduct the hearings and deny, grant or provide some other direction to staff with regard to appeals by the following appellants: • Mr. Mark Larkin • Mr. Don Shaw OTHER BOARD ACTION ITEMS 12. Provide direction regarding updates to Central San's existing logo. Approval recommended by Administration Committee. (5-minute staff presentation) Staff Recommendation (Motion Required): Direct staff to proceed with implementation of either Option A or Option B with either a "lite" or "full" implementation process, or provide some other direction to staff. 13. Receive and accept updated project schedule and budget for the CoCo San Sustainable November 16, 2017 Regular Board Meeting Agenda Packet- Page 3 of 116 Farm and request quarterly Committee updates. Reviewed by Real Estate, Environmental & Planning (REEP) Committee. [Continued from August 17, 2017 Board meeting] (No presentation is planned; Farm representative will be available to answer questions) Staff Recommendation (Motion Required): Receive and accept updated project schedule and budget for the CoCo San Sustainable Farm and request quarterly updates to the REEP Committee. REPORTS AND ANNOUNCEMENTS 14. General Manager- Reports 15. General Manager-Announcements a. Announcements - November 16, 2017 Staff Recommendation: Receive the announcements. 16. Counsel for the District 17. Secretary of the District 18. Board Members - Committee Minutes a. November 7, 2017 - Engineering & Operations Committee - Member Nejedly and President Causey Staff Recommendation: Receive the Committee minutes. 19. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member McGill • November 2, 2017 - Contra Costa County Mayors' Conference hosted by the Town of Moraga • November 7, 2017 - Board Liaison participation in meeting of Contra Costa Chapter of California Special Districts Association (CCSDA) Nominating Committee (via phone) • November 9, 2017 - Industrial Association of Contra Costa County(IACCC) November Forum in Pleasant Hill • November 13, 2017 - Board Liaison participation in meeting of Contra Costa Chapter of California Special Districts Association (CCSDA) Nominating Committee (via phone) Member Ne" dl Pilecki Member Williams President Causev • November 8, 2017 - Board Liaison presentation to the Danville Town Council November 16, 2017 Regular Board Meeting Agenda Packet- Page 4 of 116 Staff Recommendation: Receive the reports and announcements. 20. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 21. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • IEDA • Roger S. Bailey, General Manager • Ann K. Sasaki, Deputy General Manager • Philip R. Leiber, Director of Finance and Administration • Teji O'Malley, Human Resources Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group 22. Personnel matters pursuant to Government Code Section 54957. Public Employment- Title: Secretary of the District RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT November 16, 2017 Regular Board Meeting Agenda Packet- Page 5 of 116