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Home My WebLink About08. Public hearing to adopt an ordinance to establish reimbursement fees applicable to properties which could connect to Job 6530 on Deodar Lane in AlamoPage 1 of 7 Item 8. ' CENTRAL SAN BOARD OF DIRECTORS POSITION PAPER MEETING DATE: NOVEMBER 16, 2017 SUBJECT: CONDUCT PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON PROPOSED ORDINANCE NO. 298 (UNCODIFIED) TO ESTABLISH REIMBURSEMENT FEES APPLICABLE TO PROPERTIES WHICH COULD CONNECT TO JOB 6530 ON DEODAR LANE IN ALAMO SUBMITTED BY: INITIATING DEPARTMENT: THOMAS BRIGHTBILL, SENIOR ENGINEER ENGINEERING AND TECHNICAL SERVICES - PDS -RATES AND FEES REVIEWED BY: DANEA GEMMELL, PLANNING AND DEVELOPMENT SERVICES DIVISION MANAGER JEAN -MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES Roger S. Bailey Kenton L. Alm General Manager District Counsel ISSUE A public hearing is required in order to set a reimbursement fee which provides reimbursement payments to a private party for installing a public sewer main from other property owners connecting to the facility. BACKGROUND Job 6530 consists of approximately 30 linear feet of eight -inch diameter sewer main and appurtenances in Alamo, California. This job is a "standard facility" as defined in the District Code. District Code Section 6.20.010.1 defines "standard facilities" as public main, local street and collector sewers installed using November 16, 2017 Regular Board Meeting Agenda Packet - Page 36 of 115 Page 2 of 7 conventional construction techniques, and ordinary appurtenances to such public sewers, such as manholes and rodding inlets. To fairly and equitably distribute the cost for these facilities, District Code provides for the installer to be reimbursed for the proportion of cost allocable to other properties which connect to the sewers within 20 years of project acceptance by Central San. Staff has drafted a proposed Ordinance (Attachment 1) to establish a reimbursement fee for properties that connect to this project's sewers. Exhibit A shows the location of the project and the properties that could connect to the project sewer. The proposed reimbursement fee will be collected from property owners if and when they connect their properties to the sewer system. The collected fee will be held in a separate account, and will be disbursed to the installer of the project. Calculation of the proposed reimbursement fee is summarized in Exhibit B of Attachment 1. The fees would be charged in addition to Capacity Fees and other Central San charges, such as those for permits, inspection, and sewer service. District Code requires that reimbursement fees be adjusted at least annually to account for the increase or decrease in value of the facilities due to inflation and depreciation. These fees may also be adjusted to account for differences between estimated and actual costs, and increases or decreases in the number of connections that may connect to the facilities. However, once a particular property has connected to the public sewer and the fees have been paid, Central San will not collect any additional reimbursement fees for that connection, nor refund any excess reimbursement fees which might otherwise be generated by future adjustments. Connection of an additional living unit on the same parcel, however, would, in most cases, require payment of an additional reimbursement fee, although that fee would be adjusted downward because of the increase in the number of living units that could potentially connect to the sewer. Appropriate notices have been posted and published in the Contra Costa Times and the San Ramon Valley Times. I n addition, individual letter notices were mailed to the owners of all affected properties, as required by District Code. ALTERNATIVES/CONSIDERATIONS None identified. FINANCIAL IMPACTS An administrative charge to recover Central San's costs is paid by the installer for setup of the reimbursement account and for each fee collection transaction. COMMITTEE RECOMMENDATION This matter was not reviewed by a Board Committee. RECOMMENDED BOARD ACTION Conduct a public hearing to receive comments on the proposed ordinance (uncodified) to establish reimbursement fees for applicable properties that could connect to the Job 6530 sewer. Adopt the ordinance. November 16, 2017 Regular Board Meeting Agenda Packet - Page 37 of 115 Page 3 of 7 ATTACHMENTS: 1. Proposed Ordinance 2. Exhibit A 3. Exhibit B November 16, 2017 Regular Board Meeting Agenda Packet - Page 38 of 115 Page 4 of 7 ATTACHMENT 1 ORDINANCE NO. 298 AN ORDINANCE (UNCODIFIED) TO ESTABLISH A REIMBURSEMENT FEE APPLICABLE TO PROPERTIES THAT CONNECT TO JOB 6530 (DEODAR LANE, ALAMO) STANDARD SEWER FACILITIES WHEREAS, the Central Contra Costa Sanitary District (Central San) Code Chapter 6.20 provides for reimbursement to installers of standard and special facilities from fees charged to property owners when they apply to connect their property to the public sewer system; and WHEREAS, District Code Chapter 6.20 provides for the establishment of reimbursement accounts for constructed standard and special facilities; and WHEREAS, Job 6530 sewers (the location of which is shown in Exhibit A of this ordinance) incorporated in full herein by this reference, are standard facilities as defined in District Code Chapter 6.20; and WHEREAS, reimbursement fees have been calculated by the method specified in District Code Chapter 6.20 (which calculations are summarized in Exhibit B of this Ordinance) incorporated in full herein by this reference; and WHEREAS, a properly noticed public hearing to receive comments on the proposed reimbursement fee was conducted at the Central San Board of Directors' regularly scheduled meeting on November 16, 2017, NOW, THEREFORE, the Board of Directors of Central San does ordain as follows: Section 1 The reimbursement fees applicable to properties that connect to Job 6530 standard facilities, designated in Exhibit A are hereby established. Said reimbursement fees have been calculated in the manner required by District Code Chapter 6.20, as set forth in Exhibit B of this ordinance. Section 2 The reimbursement fees set forth in Exhibit B of this ordinance shall be administered, adjusted, and collected according to the provisions of District Code Chapter 6.20. Section 3 Exhibits A and B hereto shall be maintained in the Office of the Secretary of the District, and made available for inspection during the periods when the subject reimbursement fee is in effect. November 16, 2017 Regular Board Meeting Agenda Packet - Page 39 of 115 Page 5 of 7 Central Contra Costa Sanitary District Ordinance No. 298 Page 2 of 2 .qartinn A This ordinance shall be a general regulation of Central San and shall be published once in the Contra Costa Times, a newspaper of general circulation within Central San's service area, and shall be effective on the eighth calendar day following such publication. PASSED AND ADOPTED by the Board of Directors of the Central San on the 16t" day of November, 2017, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Paul H. Causey, P.E. President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to Form: Kenton L. Alm, Esq. Counsel for the District November 16, 2017 Regular Board Meeting Agenda Packet - Page 40 of 115 JU CAMILLE N 20 CAMILLE PL M62 3 I r 62 MEDLVN LN 50 MEDLVN 74 MEDLVN LN 974 DAfWI LLE BLVD 5 DEODAR LN 4 ' 3 �aZ +• r 3 r) AP 7 DEODAR LN f � 1 t y. f +. r{ . f � � f 6 DEODAR LN 1025 LA GONDA WAV 8 DEODAR LN 944 DANVI LLE BLVD 4 DEODAR LN `gyp 'f �•f r 2 DPNALA A�id .',+.`f / FARMS y 2 954 DAfWILLE f M4.7 r, / 2 DEODAR LN BLVD f 12 'fVALA f:AN-'15 f ' . M34. ---- pA----- 977 6--------- — — — — — —- % Notes ++ q — — — — — — 938— — —3 DAlUIJLA ,•�'� / f DANVI LLE FARMS /t B LVD Job 6530 - Deodar Lane, Alamo Page 7 of 7 Exhibit B Reimbursement Fee Calculation Job 6530, Deodar Lane, Alamo Standard Facility Reimbursement Costs: Construction Engineering District Fees Total $ 21,947.50 2,420.00 3,324.49 27,691.99 Number of Potential Connections to the Standard Facility: 2 Residential Unit Equivalents (RUEs) Standard Facility Reimbursement Fee per RUE: $27,692 / 2 RUEs = $13,846 per RUE Properties to which Standard Facility Reimbursement Fee may apply: Address Assessor's Parcel Number of Number APN RUEs Installer- Fee owned Waived Potential Fees 6 Deodar Lane 197-070-012-4 1 yes n/a no 8 Deodar Lane 197-070-013-2 1 no no yes Total 2 1 November 16, 2017 Regular Board Meeting Agenda Packet - Page 42 of 115