HomeMy WebLinkAbout03.a. Review draft Position Paper authorizing the General Manager to amend an existing professional engineering services agreement with Kleinfelder, Inc.Page 1 of 2
Item 3.a.
CENTRAL SAN BOARD OF DIRECTORS
' POSITION PAPER
DRAFT
MEETING DATE: NOVEMBER 7, 2017
SUBJECT: REVIEW DRAFT POSITION PAPER AUTHORIZING THE GENERAL
MANAGER TO AMEND AN EXISTING PROFESSIONAL ENGINEERING
SUBMITTED BY:
SERVICES AGREEMENT WITH KLEINFELDER, INC. TO INCREASE THE
COST CEILING FROM $95,000 TO $170,500 FOR SPECIAL INSPECTION
SERVICES UNDER THE PUMPAND BLOWER BUILDING SEISMIC
UPGRADES, DISTRICT PROJECT 7291
INITIATING DEPARTMENT:
CRAIG MIZUTANI, SENIOR ENGINEER ENGINEERING AND TECHNICAL SERVICES -
CAPITAL PROJECTS
REVIEWED BY: EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER
JEAN -MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL
SERVICES
ROGER S. BAILEY GENERAL MANAGER
ISSUE
Board authorization is required for the General Manager to execute a professional engineering
services agreement in an amount greater than $100,000, or when the cumulative amount is greater than
$100,000.
BACKGROUND
The Pump and Blower Building Seismic Upgrades, District Project 7291 (Project), strengthens the Pump
and Blower Building to meet current seismic design standards. The project includes demolition of existing
walls, installation of reinforced concrete shear walls, installation of buckling restrained braces with
associated foundations, and structural steel work.
As part of this project, staff entered into a professional engineering services agreement with Kleinfelder,
Inc. (Kleinfelder) to provide specialty inspection and construction services. Kleinfelder's scope of work
includes reviewing shop drawings, shotcrete sample testing, performing shop inspections, special welding
inspection, continual weld inspection of field welds, and other related activities.
The Project is expected to be completed by the end of this year and additional continuous welding
inspection will be required. Specialty inspection and continuous welding inspection, by a certified welding
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inspector, is required by the California Building Code. The extent of the welding inspection was not
originally anticipated when the original agreement was created since it was uncertain how the construction
sequencing and scheduling would be achieved. Bidding and contractor selection for this project was
unique since it was done under a Request for Proposal (RFP) and Guaranteed Maximum Price contract
process developed by Central San. Staff recommended, and was allowed to proceed under, a RFP
process based on receiving no bids under the standard public bid process.
Due to Kleinfelder's extensive knowledge of the work and proven performance on the Project, staff
recommends the contract be further amended to complete the Project.
ALT ERNAT IVES/CONSIDERAT IONS
Staff can solicit for additional proposals from other qualified firms; however, this is not recommended
since the Project is nearing completion and Kleinfelder is familiar with the design and services needed.
Staff does not have the certified personnel or specialty equipment to perform the welding inspections in-
house. The structural welding done under this project is specialized and requires ultrasonic testing.
FINANCIAL IMPACTS
This action will increase the Kleinfelder agreement cost ceiling from $95,000 to $170,500. The
increased welding inspection and related services is estimated to cost $75,500.
The total estimated project budget authorized by the Board was $6,782,000. Staff is not requesting any
additional project budget, at this time, due to the increased welding inspection.
COMMITTEE RECOMMENDATION
The Engineering and Operations Committee reviewed this subject at its meeting on November 7, 2017,
and recommended approval of the agreement amendment.
RECOMMENDED BOARD ACTION
Authorize the General Manager to execute an agreement amendment with Kleinfelder, I nc. in an amount
not to exceed $75,500 for special inspection services. The new cost ceiling for the Kleinfelder, I nc.
agreement, including the original amount, will be $170,500.
GOAL FIVE: Maintain a Reliable Infrastructure
Strategy 1 - Manage Assets Optimally Throughout Their Lifecycle, Strategy 3 - Protect District Personnel and Assets
from Threats and Emergencies
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