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Home My WebLink About10.a. General Manager Announcements - November 2, 2017Page 1 of 4 Item 10.a. Central Contra Costa Sanitary District November 2, 2017 TO: HONORABLE BOARD OF DIRECTORS FROM: ROGER S. BAILEY - GENERAL MANAGER SUBJECT: GENERAL MANAGER ANNOUNCEMENTS - NOVEMBER 2, 2017 TRANSPARENCY CERTIFICATE 1) Transparency Certificate of Excellence Awarded to Central San Four years ago, Central San applied for and received its first "Transparency Certificate of Excellence" offered by the Special District Leadership Foundation (SDLF) in recognition of its outstanding efforts to promote transparency and good governance. The certificate is good for two years and, in 2015, the Certificate of Excellence was renewed for another two years. I n September, the Secretary of the District submitted an application to the SDLF to renew the certificate for two more years. SDLF is an independent, non-profit organization formed to promote good governance and best practices among California's special districts through certification, accreditation, and other recognition programs. I n order to receive the award, a special district must demonstrate the completion of essential governance transparency requirements, including conducting ethics training for all board members, properly conducting open and public meetings, and filing financial transactions and compensation reports to the State Controller in a timely manner. Central San also fulfilled over fifteen website requirements, including providing readily available information to the public, such as board agendas, past minutes, current district budget, and the most recent financial audit. Finally, Central San had to demonstrate outreach best practices to its constituents that engage and inform the public in its governance and operations. Earning the Certificate serves as a tangible acknowledgement of Central San's transparency efforts and validates to constituents and other stakeholders the District's commitment to being open and accessible to them. It signifies Central San's dedication to engage the public and create a greater awareness of its activities. It also demonstrates that Central San is adhering to one of its stated Values (be open, transparent and accessible) in support of its Vision Statement, and is consistent with Strategic Plan Goal One (foster customer engagement and awareness). The Secretary of the District's Office recently received notice (Attachment 1)) that its Transparency Certificate of Excellence has been renewed for another two years, through September 28, 2019. A representative of the SDLF will present the new Certificate to the Board at an upcoming meeting. November 2, 2017 Regular Board Meeting Agenda Packet - Page 270 of 303 Page 2 of 4 PLANNING AND DEVELOPMENT 2) Annual Notices to Reimbursement Account Holders Central San provides a reimbursement program so that costs of mainline sewer extensions can be shared among property owners. Each year, in accordance with District Code, annual notices are mailed to the holders of reimbursement accounts (installers). This year, a total of 228 annual notices were mailed on October 20, 2017. Installers were reminded of the need to keep Central San informed of any change of address. Installers were asked to update their information and return the notice to Central San in the prepaid envelopes provided. Having current address information will enable staff to notify Installers when reimbursement fees are collected on their behalf. Installers were also informed of the expiration dates of their accounts. Staff will continue to make reasonable efforts to locate installers. In addition, separate notices were mailed to 144 installers whose accounts will expire on June 1, 2018 as described in District Code section 6.20.230. This notification is consistent with the discussion which followed the appeal hearing of a reimbursement account holder at the August 3, 2017 Board of Directors meeting. ENERGY CONSUMPTION 3) Third Quarter Update on Central San's Energy Consumption Central San actively manages greenhouse gas (GHG) emissions in the most cost-effective and environmentally responsible manner and optimizes use of energy at its facilities. The Comprehensive Wastewater Master Plan (CWMP) currently underway is exploring new energy technologies, including alternative sources of energy (e.g., solar; wind; biogas; fats, oils and grease (FOG); green wastes) to further optimize the District's energy utilization and strive towards energy neutrality. Central San's energy usage report for September 2017 appears on the attached chart (Attachment 2). ATTACHMENTS: 1. SDLF Letter of Congratulations re Transparency Certificate of Excellence 2. Energy Usage Update - September 2017 November 2, 2017 Regular Board Meeting Agenda Packet - Page 271 of 303 SPECIAL DISTRICT 1112 1 Street, Suite 200 Q LEADERSHIP CA 95814 916.231 2939 FOUNDATION www.sdlf.org Aecelved OCT 16 2017 cince of �r�r September 28, 2017 Roger S. Bailey, General Manager Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, CA 94553 RE: District Transparency Certificate of Excellence Approval Dear Mr. Bailey: Page 3 of 4 Congratulations! The Central Contra Costa Sanitary District has successfully completed the District Transparency Certificate of Excellence program through the Special District Leadership Foundation (SDLF). On behalf of the SDLF Board of Directors, I would like to congratulate your district on achieving this important certificate. By completing the District Transparency Certificate of Excellence Program, the Central Contra Costa Sanitary District has proven its dedication to being fully transparent as well as open and accessible to the public and other stakeholders. Included in this letter are window cling year stickers so that your district may showcase this important accomplishment. Congratulations and thank you for your dedication to excellence in local government Most sincerely, �U' 0""/, David Aranda SDLF Board President RecO�figo-�1ergnr�ihY�Q Iar arl e!n eda4e l Page 272 of 303 CCCSD September 2017 Energy Usage Treatment Plant Campus 88% of Total $ HHWCF (Gas and Misc (Gas and Electricity) $35 0% POD Reserv. & Electricity) $2,147 Serv. Charges 1% $21,676 7% Operating Cost of CCCSD By Month $400,000 $350,000 $339,093 $333,328 $330,672 $343,686 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 Jun -17 Jul -17 Aug -17 Sep -17 ■ POD Natural Gas Natural Gas Delivery ■ POD Landfill Gas Other Energy Charges ■ POD Demand Charge POD Reserv. & Serv. Charges TP Electricity by Source in kWh 30 -7- 25 25 20 2 10 5 0 1.73 4.72 5.32 21.97 19.57 15.00 Monthly Total Energy Cost: $343,686 Pump Stations 12% of Total $ $345,79/MG Treated 2J,227 kWh/MG Treated CSO Facility 0.3% of Total $ CSO Vehicle Bay Gas, $9, 1% San Ramon, T ' CSO Gas, 12 OtherPump $11,779, 29% $9,421,$328, 36% Stations, $1,786, 4% Concord � CSO Industrial, Orinda Electricity, $1 198, 3% Crossroads, $35, 4% $5,657, 14% Fairview, Maltby, LowerOrinda, $1,631, 4% $1,680, 4% Martinez, $4,609, 11% $3,241, 8% CSO Vehicle Bay Electricity, $536, 59% TP Electricity by Source in kWh TP MMBTU of Gas Consumed 2,500 2,000 s 1,500 6.1011] 0 Jun -17 Jul -17 Aug -17 Cogen Standby Power PG&E TP M M BTU of Gas Consumed 600.0 Page 4 of 4 500.0 104.9 96.6 79.6 90.2 400.0 0 th 300.0 C VC N 0 200.0 428.8 418.0 418.2 399.8 100.0 [oil] 2013 2014 2015 2016 2017 2013 2014 Year Cogen Standby Power PG&E Natural Gas 2015 2016 Year Landfill Gas 65.7 91*1 C? 2017 This month CCCSD produced and purchased electricity at an average rate of Anthropogenic GHG Emissions Compared to 45 40 35 30 m 25 cv 20 N 0 15 10 5 0 Sep -17 Jun -17 Jul -17 Aug -17 Sep -17 Natural Gas Landfill Gas TP Energy by Source in kWh Equivalence 100 90 80 70 s 60 3: 50 Y O o 40 30 19.67 20 10 23.65 0 2013 4.92 1.73 - 4.72 21.97 .06 19.57 M MWE 15.00 "►J►OK� 25.98 26.36 21.64 19.89 12.97 14.32 10.11 2014 2015 2016 2017 Year ■ Aux Boilers WHB Steam ■ Cogen Steam ■ Cogen Electrical Standby Power ■ PG&E $ 0e /kWh (including maintenance) '1%0 .1691 /kWh if exclusively from PG&E MT CO2e Renewable Energy 25000 25000 P r O _F; l e Landfill Gas 6821 MMBtu Generation breaks -even with PG&E at 20000 20000 � 14% 17,360 Recovered Waste Heat (from Sludge & Scum) 4223 MMBtu 15000 15000 9% Natural gas w a s Solar purchased at a rate of 10000 10000 88 MMBtu eq. 0.18% `7,96 /MMBTU $4.65 /MMBTU Som Som CCCSD produces steam at an average rate of $0•0023 /lb steam Total Non -Renewable 37682 MMBtu eq. 77% November 2, 2017 Regular Board Meeting Agenda Packet - Page 273 of 303