HomeMy WebLinkAbout03.a. Receive estimated schedule and budget for CoCo San Sustainable FarmPage 1 of 6
Item 3.a.
S
Central Contra Costa Sanitary District
October 23, 2017
TO: REAL ESTATE, ENVIRONMENTAL AND PLANNING COMMITTEE
FROM: DANEA GEMMELL, PLANNING AND DEVELOPMENT SERVICES DIVISION
MANAGER
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
JEAN -MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL
SERVICES
SUBJECT: RECEIVE ESTIMATED SCHEDULE AND BUDGET FOR COCO SAN
SUSTAINABLE FARM
At the July 20, 2017 Central San Board meeting, Bethallyn Black, AgLantis Board Member, and I
presented an update on the CoCo San Sustainable Farm (Farm) which included milestone tasks for
calendar years 2017 and 2018. During the presentation, Board Members expressed concern at the lack
of progress and a desire to have the project administered as a typical Central San project with a budget
identified, milestones, and a schedule for adherence.
Attached is an estimated schedule and budget for the Farm, provided by AgLantis. Dr. Carolyn Phinney,
AgLantis Executive Director, will attend the October 23, 2017, Real Estate, Environmental and Planning
Committee Meeting to review these items and to answer any questions by the Committee members.
ATTACHMENTS:
1. Proposed CoCo San Farm Schedule 2017- 2022
2. Proposed CoCo San Farm Budget 2018-19
October 23, 2017 REEP Committee Meeting Agenda Packet - Page 3 of 10
CoCo San Sustainable Farm - Schedule July 203.7 to March 2022
Current Period: 1' j Plan Duration j Actual Start ■%Complete
PERIODS
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
ACTIVITY PLAN PLAN ACTUAL ACTUAL [17
ul/ Nov/ Feb/ Aug/ Jan/ Jul/ Oct/ Jan/ Jul/ Oct/ Jan/ Jul/ Oct/ Jan/
START DURATION START DURATION PERCENTct Jan Apr May/ Dec Mar Apr/J Sept Dec Mar Apr/J Sept Dec Mar Apr/J Sept Dec Mar
MILESTONE DATE PERIOD (Mos) PERIOD (Mos) COMPLETE 18 18 Jui 18 18 19 un 19 19 19 20 un 20 20 20 21 un 21 21 21 22
1
Fundraising & In -Kind Donations (Continuous)
December 31, 2018
1
24
1 1
12
50%
2
Community Education (Continuous)
December 31, 2018
1
24
1
12
11%
60%
3
Mulch Spreading (yearly)
December 31, 2017
1
6
1
Recycled Water Points of Connection (include
4
August Fire comments)
October 31, 2017
1
4
1
3
15%
Irrigation Plan Resubmittal (comments
5
addressed)
December 31, 2017
1
6
1
2
33%
6
Title 22 Permit
March 31, 2018
7
3
0%
80%
100%
50% M
100%
0%
100%
7
COA#1 Updated Site Plan
October 31, 2017
1
4
1
2
8
COA#3 Compliance Application
July 31, 2017
1
1
1 1
1
9
COA#4 Compliance Report Submittal
December 31, 2017
1
6
1
2
10
COA#15 RPZ Fencing Installation
July 31, 2017
1
1
1
1
11
COA#16 Trash Enclosure Screening
December 31, 2018
5
3
1
12
COA#17 Absorbent Materials Onsite (Every 3 years)
March 31, 2017
1
1
1
1
13
COA#21 Submit elevations of temp office 30 days prior to
submittal of building permit
N/A
0%
j
14
COA#23 30 height limit; Submit elevations of all
buildings 30 days prior to building permit
February 28, 2018
3
3
0%
Page i
October 23, 2017 REEP Committee Meeting Agenda Packet - Page 4 of 10
CoCo San Sustainable Farm - Schedule July 203.7 to March 2022
Current Period: 1' j Plan Duration j Actual Start ■ % Complete
PERIODS
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
ACTIMTY PLAN PLAN ACTUAL ACTUAL Jul/ Nov/ Feb/ Aug/ Jan/ Jul/ Oct/ Jan/ Jul/ Oct/ Jan/ Jul/ Oct/ Jan/
START DURATION START DURATION PERCENT Oct Jan Apr May/ Dec Mar Apr/J Sept Dec Mar Apr/J Sept Dec Mar Apr/J Sept Dec Mar
MLESTONE DATE PERIOD (NOS) PERIOD (NOS) COMPLETE 17 18 18 Jul 18 18 19 un 19 19 19 20 un 20 20 20 21 un 21 21 21 22
15
COA#24 Submit elevations 30 days prior to submittal of
all building permits
February 28, 2018
3
3
1
0%
16
COA#25 Submit permanent sign program 30 days prior to
submittal of building permit for signs
N/A
0%
100%
17
COA#31 Install temporary signs with BAAQMD rules
July 31, 2017
1
1
1
1
18
QOA#uction 32 Burrowing Owl Study 30 days before
February 28, 2018
1
8
1
2
80%
Ems
19
COA#34 Submit updated geotechnical report
December 31, 2017
3
1
0%
20
COA#35(a) Submit building plans & elevations to ALUC
February 28, 2018
3
3
0%
0% Nov.
100%
100%
100%
40%j
21
COA#35(c) Submit annual report to ALUC by April 1
March 31, 2017
1
3
1
22
COA#35(e) Install signage at Safety Zone 2/4
July 31, 2017
1
1
1
1
23
COA#39 Submit indemnity agreement with County
July 31, 2017
1
1
1
1
24
COA#40 Install signs w/ noise control requirements
July 31, 2017
1
1
1
1
25
COA#46 Public Works Submit improvement plans
December 1, 2017
1
5
1
3
26
COA#55/56/60/61 Public Works Submit grading &
drainage plans compliant with NPDES & C.3
December 1, 2017
1
5
1
5
40%
27
COA#59 Flood Control- Submit grading & drainage plans,
if impacts FC ROW
N/A
000
80%
28
Adv. Note (F) Submit building Plans to Fire
December 31, 2017
2
5
2
1
Page 2
October 23, 2017 REEP Committee Meeting Agenda Packet - Page 5 of 10
CoCo San Sustainable Farm - Schedule July 203.7 to March 2022
Current Period: 1' j Plan Duration j Actual Start ■%Complete
PERIODS
29
Fire Dept- Added Site Improvement Plans per August letter:
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
ACINITY
PLAN
PLAN
ACTUAL
ACTUAL
Jul/
Nov/
Feb/
Aug/
Jan/
June 30, 2018
Jul/
Oct/
Jan/
Jul/
Oct/
Jan/
32
Jul/
Oct/
Jan/
START
DURATION
STARE"
DURATION
PERCENT
Oct
Jan
Apr
May/
Dec
Mar
Apr/J
Sept
Dec
Mar
Apr/J
Sept
Dec
Mar
Apr/J
Sept
Dec
Mar
MLESTONE DATE
PERIOD
(MOS)
PERIOD
(MOS)
COMPLETE
17
18
18
Jul 18
18
19
un 19
19
19
20
un 20
20
20
21
un 21
21
21
22
29
Fire Dept- Added Site Improvement Plans per August letter:
Fire Hydrantetc
December 31, 2017
2
5
1 2
1
20%
30
Fire Dept -Review
February 28, 2018
3
2
0%j
31
Fire Dept Construct added Improvements per August
letter
June 30, 2018
4
3
0%
32
Construct Access Road
March 31, 2018
3
5
0%
33
Electrical trenching (Construction service)
March 31, 2018
5
5
0%
34
Construct Greenhouse Pad
March 31, 2018
S
S
0%
35
Submit PG&E Application for temp power
January 31, 2018
5
1
0%
mom
36
Contra Costa County Building Review/Permit
February 28, 2018
5
2
0%j
37
Construct Greenhouse
December 31, 2018
6
6
0%
38
COA#26 Submit as -built photos 30 days after construction
of all buildings
September 30, 2018
15
1
0%
j
39 Install irrigation for demonstration vegetables June 30, 2018 7 6 0%
40 Plant demonstration vegetables September 30, 2018 13 4 0%j
Page 3
October 23, 2017 REEP Committee Meeting Agenda Packet - Page 6 of 10
CoCo San Sustainable Farm - 2oi8-2oig Budget (Estimated 2 Years)
ACTIVITY- EXPENSES
CASH BUDGET
IN-14ND BUDGET
TOT ��� �
CONVENTS
1
Fundraising & In -Kind Donations (Yearly)
$ 1,000.00
$ -
$ 1,000.00
Eventbrite Fees, Marketing
2
Community Education (Yearly)
$ 3,000.00
$ 10,000.00
$ 13,000.00
Volunteer Time
3
Mulch Spreading (Biyearly)
$ -
$ 1,000,000.00
$ 1,000,000.00
Mulch, Delivery, Equipment, Labor
4
Recycled Water Points of Connection (Fire Requirements)
$ -
$ -
$ -
5
lirrigation Plan Resubmittal (comments addressed)
$ 3,000.00
$ 3,000.00
Expert Design
6
Title 22 Permit<http://www.dtsc.ca.gov/LawsRegsPolicies/Title22/>
$ 800.00
$ 3,000.00
$ 3,800.00
Expert Design
7
C0A#1 Updated Site Plan
$ 10,000.00
$ 10,000.00
Engineer, Surveying Road
8
COA#3 Compliance Application
$ -
$ -
9
COA#4 Compliance Report Submittal
$ 500.00
$ 500.00
10
CCA#15 RPZ Fencing Installation
$ 13,000.00
$ 13,000.00
Fence Contractor
11
COA#16 Trash Enclosure Screening
$ 300.00
$ 1,000.00
$ 1,300.00
Design and Labor
12
COA#17 Absorbent Materials Onsite (Biyearly)
$ -
$ -
$ -
PG&E Wood Chips
13
COA#21 Submit elevations of temp office 30 days prior to submittal of
building permit
$
$
$
14
COA#23 30 -ft height limit; Submit elevations of all buildings 30 days prior
to building permit
$ 30.00
$ -
$ 30.00
Copies
15
COA#24 Submit elevations 30 days prior to submittal of all building permits
$ 30.00
$ -
$ 30.00
Copies
16
COA#25 Submit permanent sign program 30 days prior to submittal of
building permit for signs
$
$
$
17
COA#31 Install temporary signs with BAAQMD rules
$ 400.00
$ 400.00
$ 800.00
Volunteer Time
18
COA#32 Burrowing Owl Study 30 days before construction
$ -
$ 100.00
$ 100.00
Expert Time
19
COA#34 Submit updated geotechnical report
$ -
$ 5,000.00
$ 5,000.00
Expert
20
COA#35(a) Submit building plans & elevations to ALUC
$ -
$ 50.00
$ 50.00
Volunteer Time
21
COA#35(c) Submit annual report to ALUC by April 1
$ -
$ 50.00
$ 50.00
Volunteer Time
22
COA#35(e) Install signage at Safety Zone 2/4
$ 50.00
$ 50.00
$ 100.00
Volunteer Time
23
COA#39 Submit indemnity agreement with County
$ -
$ 100.00
$ 100.00
Volunteer Time
24
COA#40 Install signs w/ noise control requirements
$ -
$ -
See COA 31
25
COA#46 Public Works - Submit improvement plans
$ -
$ 20,000.00
$ 20,000.00
Engineer
26
ICOA#S5/56/60/61 Public Works - Submit grading & drainage plans
compliant with NPDES & C.3
$
$ -
$ -
See COA 46
Page 1
October 23, 2017 REEP Committee Meeting Agenda Packet - Page 7 of 10
CoCo San Sustainable Farm - 2oi8-2oig Budget (Estimated 2 Years)
ACTIVITY- EXPENSES
CASH BUDGET
IN-19ND BUDGET
TOT TED
BUDGET
CONVENTS
27
COA#59 Flood Control- Submit grading & drainage plans, if impacts FC ROW
$ -
$ -
$ -
$6,000
28
Adv. Note (F) Submit building Plans to Fire
$ -
$ 100.00
$ 100.00
Volunteer Time
29
Fire Dept- Added Site Improvement Plans per August letter: Fire Hydrants,
etc
$
$ -
$ -
See COA 46
30
Fire Dept -Review
$ -
$ -
$ -
See COA 46
31
Fire Dept -Construct added Improvements per August letter
$ -
$ 5,000.00
$ 5,000.00
See COA 46 & $5000 other labor
32
Construct Access Road
$ -
$ 50,000.00
$ 50,000.00
Materials & Construction & See COA 46
33
Electrical trenching (construction service)
$ 500.00
$ 2,500.00
$ 3,000.00
Equipment and labor
34
lConstruct Greenhouse Pad
$ -
$ 10,000.00
$ 10,000.00
Materials and Construction & See COA 46
35
Greenhouse electrical design
$ 2,500.00
$ 2,500.00
Electrical Engineer
36
Submit PG&E Application for temp power
$ 500.00
$ 2,000.00
$ 2,500.00
Electrical Engineer
37
Electrical Construction Service Permit
$ 250.00
$ 250.00
$ 250.00
Electrical Contractor
38
Contra Costa County Building Review/Permit
$ 2,500.00
$ 5,000.00
$ 7,500.00
Volunteer Time
39
Construct Greenhouse
$ 60,000.00
$ 15,000.00
$ 75,000.00
Labor & Materials
40
COA#26 Submit as -built photos 30 days after construction of all buildings
$ 20.00
$ 100.00
$ 120.00
Volunteer Time
41
Install irrigation for demonstration vegetables; some field crops
$ 3,000.00
$ 3,000.00
$ 6,000.00
Labor & Materials
42
Plant demonstration vegetables; plant some field crops
$ 3,000.00
$ 3,000.00
$ 6,000.00
Labor & Materials
Carolyn's Totals Hand Calculated 1 $ 74,620.00 1 $ 1,151,200.00 1 $ 1,225,820.00
PROJECTED REVENUE
1 Supervisors' Community Development Fund
$50,000
Contract
2 Michael Cunningham
$20,000
Commitment
3 PG&E
$6,000
Based on past
4 Leigh Johnson
$2,000
Based on past
5 Event Sponsors (anticipated)
$5,000
Based on Past
6 Tickets for Events
$3,000
Based on Past
7 Miscellaneous Individual Donations
$10,000
Projected
8 Miscellaneous Corporate Donations
$4,000
Projected
9 Various Medical and Health Care Foundations & Districts
$20,000
Projected
TOTAL
$120,000
Page i
October 23, 2017 REEP Committee Meeting Agenda Packet - Page 8 of 10