HomeMy WebLinkAbout03.a. Receive estimated schedule and budget for CoCo San Sustainable FarmPage 1 of 6 Item 3.a. S Central Contra Costa Sanitary District October 23, 2017 TO: REAL ESTATE, ENVIRONMENTAL AND PLANNING COMMITTEE FROM: DANEA GEMMELL, PLANNING AND DEVELOPMENT SERVICES DIVISION MANAGER REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER JEAN -MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES SUBJECT: RECEIVE ESTIMATED SCHEDULE AND BUDGET FOR COCO SAN SUSTAINABLE FARM At the July 20, 2017 Central San Board meeting, Bethallyn Black, AgLantis Board Member, and I presented an update on the CoCo San Sustainable Farm (Farm) which included milestone tasks for calendar years 2017 and 2018. During the presentation, Board Members expressed concern at the lack of progress and a desire to have the project administered as a typical Central San project with a budget identified, milestones, and a schedule for adherence. Attached is an estimated schedule and budget for the Farm, provided by AgLantis. Dr. Carolyn Phinney, AgLantis Executive Director, will attend the October 23, 2017, Real Estate, Environmental and Planning Committee Meeting to review these items and to answer any questions by the Committee members. ATTACHMENTS: 1. Proposed CoCo San Farm Schedule 2017- 2022 2. Proposed CoCo San Farm Budget 2018-19 October 23, 2017 REEP Committee Meeting Agenda Packet - Page 3 of 10 CoCo San Sustainable Farm - Schedule July 203.7 to March 2022 Current Period: 1' j Plan Duration j Actual Start ■%Complete PERIODS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 ACTIVITY PLAN PLAN ACTUAL ACTUAL [17 ul/ Nov/ Feb/ Aug/ Jan/ Jul/ Oct/ Jan/ Jul/ Oct/ Jan/ Jul/ Oct/ Jan/ START DURATION START DURATION PERCENTct Jan Apr May/ Dec Mar Apr/J Sept Dec Mar Apr/J Sept Dec Mar Apr/J Sept Dec Mar MILESTONE DATE PERIOD (Mos) PERIOD (Mos) COMPLETE 18 18 Jui 18 18 19 un 19 19 19 20 un 20 20 20 21 un 21 21 21 22 1 Fundraising & In -Kind Donations (Continuous) December 31, 2018 1 24 1 1 12 50% 2 Community Education (Continuous) December 31, 2018 1 24 1 12 11% 60% 3 Mulch Spreading (yearly) December 31, 2017 1 6 1 Recycled Water Points of Connection (include 4 August Fire comments) October 31, 2017 1 4 1 3 15% Irrigation Plan Resubmittal (comments 5 addressed) December 31, 2017 1 6 1 2 33% 6 Title 22 Permit March 31, 2018 7 3 0% 80% 100% 50% M 100% 0% 100% 7 COA#1 Updated Site Plan October 31, 2017 1 4 1 2 8 COA#3 Compliance Application July 31, 2017 1 1 1 1 1 9 COA#4 Compliance Report Submittal December 31, 2017 1 6 1 2 10 COA#15 RPZ Fencing Installation July 31, 2017 1 1 1 1 11 COA#16 Trash Enclosure Screening December 31, 2018 5 3 1 12 COA#17 Absorbent Materials Onsite (Every 3 years) March 31, 2017 1 1 1 1 13 COA#21 Submit elevations of temp office 30 days prior to submittal of building permit N/A 0% j 14 COA#23 30 height limit; Submit elevations of all buildings 30 days prior to building permit February 28, 2018 3 3 0% Page i October 23, 2017 REEP Committee Meeting Agenda Packet - Page 4 of 10 CoCo San Sustainable Farm - Schedule July 203.7 to March 2022 Current Period: 1' j Plan Duration j Actual Start ■ % Complete PERIODS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 ACTIMTY PLAN PLAN ACTUAL ACTUAL Jul/ Nov/ Feb/ Aug/ Jan/ Jul/ Oct/ Jan/ Jul/ Oct/ Jan/ Jul/ Oct/ Jan/ START DURATION START DURATION PERCENT Oct Jan Apr May/ Dec Mar Apr/J Sept Dec Mar Apr/J Sept Dec Mar Apr/J Sept Dec Mar MLESTONE DATE PERIOD (NOS) PERIOD (NOS) COMPLETE 17 18 18 Jul 18 18 19 un 19 19 19 20 un 20 20 20 21 un 21 21 21 22 15 COA#24 Submit elevations 30 days prior to submittal of all building permits February 28, 2018 3 3 1 0% 16 COA#25 Submit permanent sign program 30 days prior to submittal of building permit for signs N/A 0% 100% 17 COA#31 Install temporary signs with BAAQMD rules July 31, 2017 1 1 1 1 18 QOA#uction 32 Burrowing Owl Study 30 days before February 28, 2018 1 8 1 2 80% Ems 19 COA#34 Submit updated geotechnical report December 31, 2017 3 1 0% 20 COA#35(a) Submit building plans & elevations to ALUC February 28, 2018 3 3 0% 0% Nov. 100% 100% 100% 40%j 21 COA#35(c) Submit annual report to ALUC by April 1 March 31, 2017 1 3 1 22 COA#35(e) Install signage at Safety Zone 2/4 July 31, 2017 1 1 1 1 23 COA#39 Submit indemnity agreement with County July 31, 2017 1 1 1 1 24 COA#40 Install signs w/ noise control requirements July 31, 2017 1 1 1 1 25 COA#46 Public Works Submit improvement plans December 1, 2017 1 5 1 3 26 COA#55/56/60/61 Public Works Submit grading & drainage plans compliant with NPDES & C.3 December 1, 2017 1 5 1 5 40% 27 COA#59 Flood Control- Submit grading & drainage plans, if impacts FC ROW N/A 000 80% 28 Adv. Note (F) Submit building Plans to Fire December 31, 2017 2 5 2 1 Page 2 October 23, 2017 REEP Committee Meeting Agenda Packet - Page 5 of 10 CoCo San Sustainable Farm - Schedule July 203.7 to March 2022 Current Period: 1' j Plan Duration j Actual Start ■%Complete PERIODS 29 Fire Dept- Added Site Improvement Plans per August letter: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 ACINITY PLAN PLAN ACTUAL ACTUAL Jul/ Nov/ Feb/ Aug/ Jan/ June 30, 2018 Jul/ Oct/ Jan/ Jul/ Oct/ Jan/ 32 Jul/ Oct/ Jan/ START DURATION STARE" DURATION PERCENT Oct Jan Apr May/ Dec Mar Apr/J Sept Dec Mar Apr/J Sept Dec Mar Apr/J Sept Dec Mar MLESTONE DATE PERIOD (MOS) PERIOD (MOS) COMPLETE 17 18 18 Jul 18 18 19 un 19 19 19 20 un 20 20 20 21 un 21 21 21 22 29 Fire Dept- Added Site Improvement Plans per August letter: Fire Hydrantetc December 31, 2017 2 5 1 2 1 20% 30 Fire Dept -Review February 28, 2018 3 2 0%j 31 Fire Dept Construct added Improvements per August letter June 30, 2018 4 3 0% 32 Construct Access Road March 31, 2018 3 5 0% 33 Electrical trenching (Construction service) March 31, 2018 5 5 0% 34 Construct Greenhouse Pad March 31, 2018 S S 0% 35 Submit PG&E Application for temp power January 31, 2018 5 1 0% mom 36 Contra Costa County Building Review/Permit February 28, 2018 5 2 0%j 37 Construct Greenhouse December 31, 2018 6 6 0% 38 COA#26 Submit as -built photos 30 days after construction of all buildings September 30, 2018 15 1 0% j 39 Install irrigation for demonstration vegetables June 30, 2018 7 6 0% 40 Plant demonstration vegetables September 30, 2018 13 4 0%j Page 3 October 23, 2017 REEP Committee Meeting Agenda Packet - Page 6 of 10 CoCo San Sustainable Farm - 2oi8-2oig Budget (Estimated 2 Years) ACTIVITY- EXPENSES CASH BUDGET IN-14ND BUDGET TOT ��� � CONVENTS 1 Fundraising & In -Kind Donations (Yearly) $ 1,000.00 $ - $ 1,000.00 Eventbrite Fees, Marketing 2 Community Education (Yearly) $ 3,000.00 $ 10,000.00 $ 13,000.00 Volunteer Time 3 Mulch Spreading (Biyearly) $ - $ 1,000,000.00 $ 1,000,000.00 Mulch, Delivery, Equipment, Labor 4 Recycled Water Points of Connection (Fire Requirements) $ - $ - $ - 5 lirrigation Plan Resubmittal (comments addressed) $ 3,000.00 $ 3,000.00 Expert Design 6 Title 22 Permit<http://www.dtsc.ca.gov/LawsRegsPolicies/Title22/> $ 800.00 $ 3,000.00 $ 3,800.00 Expert Design 7 C0A#1 Updated Site Plan $ 10,000.00 $ 10,000.00 Engineer, Surveying Road 8 COA#3 Compliance Application $ - $ - 9 COA#4 Compliance Report Submittal $ 500.00 $ 500.00 10 CCA#15 RPZ Fencing Installation $ 13,000.00 $ 13,000.00 Fence Contractor 11 COA#16 Trash Enclosure Screening $ 300.00 $ 1,000.00 $ 1,300.00 Design and Labor 12 COA#17 Absorbent Materials Onsite (Biyearly) $ - $ - $ - PG&E Wood Chips 13 COA#21 Submit elevations of temp office 30 days prior to submittal of building permit $ $ $ 14 COA#23 30 -ft height limit; Submit elevations of all buildings 30 days prior to building permit $ 30.00 $ - $ 30.00 Copies 15 COA#24 Submit elevations 30 days prior to submittal of all building permits $ 30.00 $ - $ 30.00 Copies 16 COA#25 Submit permanent sign program 30 days prior to submittal of building permit for signs $ $ $ 17 COA#31 Install temporary signs with BAAQMD rules $ 400.00 $ 400.00 $ 800.00 Volunteer Time 18 COA#32 Burrowing Owl Study 30 days before construction $ - $ 100.00 $ 100.00 Expert Time 19 COA#34 Submit updated geotechnical report $ - $ 5,000.00 $ 5,000.00 Expert 20 COA#35(a) Submit building plans & elevations to ALUC $ - $ 50.00 $ 50.00 Volunteer Time 21 COA#35(c) Submit annual report to ALUC by April 1 $ - $ 50.00 $ 50.00 Volunteer Time 22 COA#35(e) Install signage at Safety Zone 2/4 $ 50.00 $ 50.00 $ 100.00 Volunteer Time 23 COA#39 Submit indemnity agreement with County $ - $ 100.00 $ 100.00 Volunteer Time 24 COA#40 Install signs w/ noise control requirements $ - $ - See COA 31 25 COA#46 Public Works - Submit improvement plans $ - $ 20,000.00 $ 20,000.00 Engineer 26 ICOA#S5/56/60/61 Public Works - Submit grading & drainage plans compliant with NPDES & C.3 $ $ - $ - See COA 46 Page 1 October 23, 2017 REEP Committee Meeting Agenda Packet - Page 7 of 10 CoCo San Sustainable Farm - 2oi8-2oig Budget (Estimated 2 Years) ACTIVITY- EXPENSES CASH BUDGET IN-19ND BUDGET TOT TED BUDGET CONVENTS 27 COA#59 Flood Control- Submit grading & drainage plans, if impacts FC ROW $ - $ - $ - $6,000 28 Adv. Note (F) Submit building Plans to Fire $ - $ 100.00 $ 100.00 Volunteer Time 29 Fire Dept- Added Site Improvement Plans per August letter: Fire Hydrants, etc $ $ - $ - See COA 46 30 Fire Dept -Review $ - $ - $ - See COA 46 31 Fire Dept -Construct added Improvements per August letter $ - $ 5,000.00 $ 5,000.00 See COA 46 & $5000 other labor 32 Construct Access Road $ - $ 50,000.00 $ 50,000.00 Materials & Construction & See COA 46 33 Electrical trenching (construction service) $ 500.00 $ 2,500.00 $ 3,000.00 Equipment and labor 34 lConstruct Greenhouse Pad $ - $ 10,000.00 $ 10,000.00 Materials and Construction & See COA 46 35 Greenhouse electrical design $ 2,500.00 $ 2,500.00 Electrical Engineer 36 Submit PG&E Application for temp power $ 500.00 $ 2,000.00 $ 2,500.00 Electrical Engineer 37 Electrical Construction Service Permit $ 250.00 $ 250.00 $ 250.00 Electrical Contractor 38 Contra Costa County Building Review/Permit $ 2,500.00 $ 5,000.00 $ 7,500.00 Volunteer Time 39 Construct Greenhouse $ 60,000.00 $ 15,000.00 $ 75,000.00 Labor & Materials 40 COA#26 Submit as -built photos 30 days after construction of all buildings $ 20.00 $ 100.00 $ 120.00 Volunteer Time 41 Install irrigation for demonstration vegetables; some field crops $ 3,000.00 $ 3,000.00 $ 6,000.00 Labor & Materials 42 Plant demonstration vegetables; plant some field crops $ 3,000.00 $ 3,000.00 $ 6,000.00 Labor & Materials Carolyn's Totals Hand Calculated 1 $ 74,620.00 1 $ 1,151,200.00 1 $ 1,225,820.00 PROJECTED REVENUE 1 Supervisors' Community Development Fund $50,000 Contract 2 Michael Cunningham $20,000 Commitment 3 PG&E $6,000 Based on past 4 Leigh Johnson $2,000 Based on past 5 Event Sponsors (anticipated) $5,000 Based on Past 6 Tickets for Events $3,000 Based on Past 7 Miscellaneous Individual Donations $10,000 Projected 8 Miscellaneous Corporate Donations $4,000 Projected 9 Various Medical and Health Care Foundations & Districts $20,000 Projected TOTAL $120,000 Page i October 23, 2017 REEP Committee Meeting Agenda Packet - Page 8 of 10