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Home My WebLink About01.a. Approve 10-5-17 Board meeting minutes Page 1 of 7 Item I.a. I Central Contra Costa Sanitary District October 19, 2017 TO: HONORABLE BOARD OF DIRECTORS FROM: ELAINE R. BOEHME - SECRETARY OF THE DISTRICT SUBJECT: OCTOBER 5, 2017 BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. Strategic Plan Tie-In GOAL ONE: Provide Exceptional Customer Service Strategy 1 - Foster Customer Engagement and Awareness ATTACHMENTS: 1. Draft Minutes of 10-5-17 Regular Board Meeting October 19, 2017 Regular Board Meeting Agenda Packet- Page 5 of 37 Page 2 of 7 Central Contra Costa Sanitary District Protecting p . the environment 5019 MINUTES* BOARD OF DIRECTORS: PAUL H CAUSEY President REGULAR BOARD MEETING JAMES A.NEJEDLY President Pro Tem Board Room MICHAEL R.MCGILL Thursday, October 5 2017 DRAFT TAD J. L DAVID R. WILLLIAMSAMS 1:30 p.m. Open Session — Board Room (Video recorded) ROLL CALL A regular meeting of the Board of Directors was called to order by President Causey at 1:30 p.m. Secretary of the District Elaine Boehme called roll: PRESENT: Members: Nejedly, Pilecki, Williams, Causey ABSENT. Members: McGill PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. AWARDS AND PRESENTATIONS 1. Receive the Achievement of Excellence in Procurement (AEP) Award for 2017 from the National Procurement Institute, Inc. Purchasing and Materials Manager Stephanie King reviewed the presentation included with the agenda material and acknowledged her staff for their dedicated efforts, as evidenced by having received this award for seven consecutive years. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. October 19, 2017 Regular Board Meeting Agenda Packet- Page 6 of 37 Page 3 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT October 5, 2017 Board Meeting Minutes -Page 2 Upon conclusion of her remarks she presented the award to Board President Causey. BOARD ACTION: Received the award. 2. View Central San's new 20th anniversary Household Hazardous Waste Collection Facility television commercial Communication Services and Intergovernmental Relations Manager Emily Barnett stated that the commercial, which will air 653 times during the 20th Anniversary Week from October 16-21, 2017, will accomplish three goals: 1) explain what the facility does, (2) recognize the high level of service provided, and (3) highlight the District's commitment to pollution prevention. She stated that staff spent a total of 80 hours developing the 30-second commercial, noting that it is a cost-effective means of reaching a wide audience. BOARD ACTION: Viewed the commercial. CONSENT CALENDAR 3. Approve the following: a. September 21 , 2017 Board meeting minutes 4. Review August 2017 Financial Statements and Investment Reports. Approval recommended by Finance Committee. 5. Adopt Resolution No. 2017-046 in recognition of the October 12, 2017 "Imagine a Day Without Water" campaign, authorize the Board President to sign a multi-agency opinion editorial, and receive information on related outreach Member Pilecki noted that two minor edits had been proposed to the draft minutes. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Williams to adopt the Consent Calendar as recommended, with minor edits to the September 21, 2017 minutes. Motion passed by unanimous vote of the Board Members present. OTHER BOARD ACTION ITEMS 6. Review and approve expenditures dated October 5, 2017. Approval recommended by Finance Committee. President Causey recused himself from voting on this item because a full year has not yet elapsed since he consulted for recipients of several checks on the expenditures list on matters unrelated to Central San. October 19, 2017 Regular Board Meeting Agenda Packet- Page 7 of 37 Page 4 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT October 5, 2017 Board Meeting Minutes -Page 3 President Causey exited the Board Room after which President Pro Tem Nejedly called for a vote on the item. BOARD ACTION: Motion was made by Member Williams and seconded by Member Pilecki to approve the expenditures dated October 5, 2017. Motion passed by unanimous vote of the Board Members present. [3-0; Causey and McGill absent.] President Causey re-entered the Board Room. REPORTS AND ANNOUNCEMENTS 7. General Manager - Reports a. Receive Fiscal Year 2016-17 Household Hazardous Waste Program Annual Report This item was taken out of order, immediately after Item 2. Household Hazardous Waste Supervisor David Wyatt reviewed the presentation included with the agenda material which highlighted 20 years of operations. The Board Members expressed appreciation for the report and the Household Hazardous Waste Program, noting the impressive amount of hazardous waste that has been collected and recycled over the past 20 years. President Causey believed it worthwhile to look at the overall program to see what might be done to enhance it and possibly increase participation in some of the areas that are underutilizing the facility. The Board Members generally expressed interest in staff's assessment of past efforts to increase participation and suggestions to address potential future needs of the program over the next five to ten years. BOARD ACTION: Received the report and requested that staff provide a brief report to the Real Estate, Environmental & Planning Committee on future planning ideas for the Household Hazardous Waste Program. b. Receive Fiscal Year 2016-17 Risk Management Annual Report. Reviewed by Administration Committee. Risk Management Administrator Shari Deutsch reviewed the presentation included with the agenda material. BOARD ACTION: Receive the report. October 19, 2017 Regular Board Meeting Agenda Packet- Page 8 of 37 Page 5 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT October 5, 2017 Board Meeting Minutes -Page 4 8. General Manager - Announcements a. Announcements — October 5, 2017 1) Risk Management Administrator to participate in PRIMA Institute in San Antonio in October 2) Time extension to the as-needed surveying services agreement for Capital Improvement Projects and Development Services The following announcement was made during the meeting: 3) General Manager Roger S. Bailey announced that the annual Employee Service Awards Luncheon will be held October 11, 2017 at noon in the Multi-Purpose Room and that all Board Members are welcome to attend. BOARD ACTION: Received the announcements. 9. Counsel for the District — No report. 10. Secretary of the District Ms. Boehme announced the following upcoming Committee meeting: Engineering & Operations — Tuesday, October 10 at 1:00 p.m. BOARD ACTION: Received the announcement. 11. Board Members — Committee Minutes a. September 25, 2017 — Real Estate, Environmental & Planning Committee — President Causey and Member Pilecki b. September 26, 2017 — Finance Committee — Member Nejedly and Member Pilecki C. September 28, 2017 —Administration Committee — Member McGill and Member Williams BOARD ACTION: Received the Committee minutes. 12. Board Members — Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Nejedly — No report. October 19, 2017 Regular Board Meeting Agenda Packet- Page 9 of 37 Page 6 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT October 5, 2017 Board Meeting Minutes-Page 5 Member Pilecki — No report. Member Williams • September 30-October 4, 2017 —Water Environment Federation Technical Exhibition and Conference (WEFTEC) in Chicago President Causer President Causey noted that he attended the recent WEFTEC in Chicago at his own expense and provided brief commentary on several topics. BOARD ACTION: Received the reports and announcements. 13. Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for Item 14. RECESS TO CLOSED SESSION The Board recessed at 2:34 p.m. to reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 14. Personnel matters pursuant to Government Code Section 54957. Public Employment— Title: Secretary of the District October 19, 2017 Regular Board Meeting Agenda Packet- Page 10 of 37 Page 7 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT October 5, 2017 Board Meeting Minutes-Page 6 RECESS TO OPEN SESSION The Board recessed at 3:09 p.m. to reconvene in open session in the Board Room. REPORT OUT OF CLOSED SESSION Item 14— None. ADJOURNMENT The meeting was adjourned at 3:10 p.m. Paul H. Causey, P.E. President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California October 19, 2017 Regular Board Meeting Agenda Packet- Page 11 of 37