HomeMy WebLinkAbout04.b. Review additional options to bring the District to the next most cost-effective level of compliance with the Bay Area Commuter Benefits Program (BACBP)S
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Item 4.b.
Central Contra Costa Sanitary District
October 16, 2017
TO: ADMINISTRATION COMMITTEE
FROM: TEJI O'MALLEY HUMAN RESOURCES MANAGER
REVIEWED BY: ANN SASAKI, DEPUTY GENERAL MANAGER
ROGER S. BAILEY GENERAL MANAGER
SUBJECT: REVIEW ADDITIONAL OPTIONS TO BRING THE DISTRICT TO THE NEXT
MOST COST-EFFECTIVE LEVEL OF COMPLIANCE WITH THE BAYAREA
COMMUTER BENEFITS PROGRAM (BACBP)
Pursuant to SB 1339 and codified by California Government Code Section 65081, the District is required
to implement the Bay Area Commuter Benefits Program (BACBP). The statute requires that all
employers with 50 or more full-time employees must provide commuter benefits to their employees and
notify their employees about the program, as well as comply with several record-keeping requirements.
n September 2014, Central San implemented the program by offering one of four options that were
available to ensure compliance with the terms of the program. Central San currently offers Option 4B,
which consists of the following:
• Preferred carpool and vanpool parking
• Participation in an emergency/guaranteed ride home program
• Secure, on-site bicycle parking
• Showers and lockers for employees who bicycle/walk.
Employers must offer at least one option but may offer more options at its discretion. When the
Committee recommended Board approval of Option 4B, Chair McGill expressed interest in learning what
would be involved in bringing the District to the next most cost-effective level of compliance. The other
options from which an agency can select are detailed below.
Option 1: The employer allows employees to exclude their transit or vanpool (must be able to seat
more than 6 adults) costs from taxable income, to the maximum extent permitted by Internal
Revenue Service (I RS) regulations, which is currently $255 per month. The financial impacts
associated with this option would be administrative staff costs, as the District would be required to
manage the reimbursement process.
Option 2: The employer provides a non-taxable transit or vanpool subsidy to cover or reduce the
employees' monthly transit or vanpool costs. The current maximum amount is $75 per month and is
adjusted for inflation every year. The financial impacts associated with this option would depend on
the number of employees that took advantage of the subsidy, as well as the amount of each
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employee's transit or vanpool costs. In addition, there would be administrative staff costs, as the
employer would be required to manage the reimbursement/claim process.
• Option 3: The employer provides a free or low-cost bus, shuttle, or vanpool service for employees.
The financial impacts associated with this option would be anticipated to be much higher than all
other options that are currently available but would be dependent on the type of service the District
were to provide to employees.
• Option 4 (A, B, or C): The employer provides an alternative commuter benefit that is as effective as
Option 1, 2, or 3 in reducing single -occupancy commute trips. The attached chart reflects the
options that are available, and the financial impacts associated with any of these options would be
dependent on the option selected.
• Option 4A requires an employer to select one Primary Measure and two Secondary Measures
• Option 4B requires the employer to select at least four Secondary Measures; and
• Option 4C can be a combination of the two sets of measures but must be approved by the Bay
Area Air Quality Management District (BAAQMD).
The Committee may recommend the Board adopt any additional options. Staff will be available at the
meeting to answer any questions.
Strategic Plan Tie -In
GOAL FOUR: Develop and retain a highly trained and innovative workforce
Strategy 2 - Enhance Relationships with Employees and Bargaining Units
ATTACHMENTS:
Option 4 Measures
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Obtion 4 Measures
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riftrvry e,irrs ---
a
❑
Carpool Subsidy ( 3/daythat employee carpools
❑
Preferred parking for carpools
❑
Rcycla Subsidy (520{manthl
Provide employer specific rarpcol match serulce
❑
TgIeC4rnmwte Schedule
Rrnplpyer-provided rnernbership Irl a Car -sharing
❑
Compressed Workweek
program
❑
ParkJi g Cash -put (for ernployer's who are subject to
[]
Participation in an emergen€yjgaaranteed ride
❑
California's statewide Parking Cash-0Ut low or if the
home program
ernp.loyer nets to offer Parking Cash•Oateve n if it is
Q
Secure, on-site bicycle parking
not subject tothe Iawj-
Sfiowers and blcycle lockers for emj oyees
❑
Electric Vehicle implernentation Iflieetchangeover,
❑
Employer-sponsored Bike Share Program
EV car share, charging stations far 2 mployees, etc.)
Employee €ommudng awards program (ek= banus
vaiia6an day, free lunch; gift card, etc,)
E]
On -site amen ity {ATM: ca(e; catered l un ch; a n • site
childcare, dty cleaning, etc.)
❑
Provision of a shared merhan ism for viewing real
time corn njLOng Info (ex,, flat careen rnonijor In
lobby)
Lunchtime Shuttle
October 16, 2017 Special ADMIN Committee Meeting Agenda Packet - Page 32 of 35