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Home My WebLink About04.a. Receive status report on disaster cost recoveryPage 1 of 2 Item 4.a. 1 i Central Contra Costa Sanitary District September 28, 2017 TO: ADMINISTRATION COMMITTEE FROM: SHARI DEUTSCH, RISK MANAGEMENT ADMINISTRATOR REVIEWED BY: PHILIP LEI BER, DIRECTOR OF FINANCE AND ADMINISTRATION ANN SASAKI, DEPUTY GENERAL MANAGER ROGER S. BAILEY, GENERAL MANAGER SUBJECT: RECEIVE STATUS REPORT ON DISASTER COST RECOVERY During the severe rains in early January 2017, Central San infrastructure was damaged in two locations; a sewer trench failed on San Carlos Drive in Walnut Creek, and two sewer mains underneath Miner Road in Orinda broke inside a sinkhole. Shortly after the storm passed, the State of California proclaimed a disaster for several counties, including Contra Costa, that suffered storm -related damage occurring between January 3-12, 2017. This allowed affected public entities in those counties to apply for reimbursement of up to 75% of its eligible expenses for disaster response and recovery under the California Disaster Assistance Act (C DAA). On February 14, 2017, the Federal government followed suit, declaring a disaster (DR -4301) for the same counties and within the same timeframe. This Federal declaration authorized reimbursement funding from the Public Assistance (PA) program, as allowed under the Stafford Act. PA reimburses public entities for up to 75% of their eligible costs arising from their response and recovery from federally declared disasters. When an event results in both a State and Federal disaster declaration, the Federal Emergency Management Agency (FEMA) becomes the primary funding source, reimbursing up to 75% of an entity's eligible costs. The California Office of Emergency Services (CaIOES) then reimburses 75% of the remaining eligible costs, or 18.75% of the total. The 6.25% balance becomes the public entity's share of the cost. After consultation with local F E MA personnel, staff structured Central San's PA application into three projects: • Emergency Protective Measures for Miner Rd. • Permanent Repairs to Miner Rd. • Permanent Repairs to San Carlos Dr. Costs for each project must be allocated using FEMA cost categories. Since each category has specific criteria and limits for eligible expenses, staff has worked closely with F E MA personnel to ensure that costs were allocated properly. The categories and costs are shown below. FEMA Cost Category Miner Rd.Miner Rd. San Carlos Emeraencv Protective Measures Permanent Reaair Permanent Reaair Direct Admin. Costs ....................................................................................................................... Force Account-Labor ....................................................................................................................... Force Account-Equipment ....................................................................................................................... Rented Equipment ....................................................................................................................... Materials Contracted Work ............................................................................. TOTAL $91491.59 ............................................................................................................................................................................................................................................................................................................................................................................... $21865.21 $51902.92 $96,171.62 ............................................................................................................................................................................................................................................................................................................................................................................... $245698.29 $51484.77 - ............................................................................................................................................................................................................................................................................................................................................................................... - $31046.74 $55,018.52 ............................................................................................................................................................................................................................................................................................................................................................................... - - $81972.77 ............................................................................................................................................................................................................................................................................................................................................................................... - $11113.90 $334,540.56 ............................................................................................................................................................................................................................................................................................................................................................................... $525542.50 $185587.04 $5043195.06 $803106.00 $343135.37 $6185436.43 rrnnn -7 r-- 1 c1%n-7n A Ac+ nn 1 [hn_n n -7n r_n 1 [hnr_ n_nA r_n I &An_n nn -7 nn September 28, 2017 Special ADMIN Committee Meeting Agenda Packet - Page 34 of 36 Page 2 of 2 rcivww-r0 io -D,5r03 1Z+0..5u '-pnu,ury.Du '-PZZ3,nu 1.0.5 '-pi-m lozr..SL ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. CalO E S-18.75% $94,536.57 $15,019.88 $6,400.38 $115,956.83 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Max Recovery $472,682.87 $759099.38 $329001.91 $5799784.15 CCCSD-6.25% 1 $31512.19 1 $5,006.63 1 $2,133.46 1 $383652.28 Staff has submitted all three projects to the local FEMA field office for review. Upon completion of that review, project worksheets will be forwarded to CalOES and several national FEMA units for further review and approval. Upon approval by all reviewing parties, FEMA will obligate funds and notify CalOES. CalOES will then issue a warrant to Central San for each approved project. As shown above, the combined potential recovery from FEMA and CalOES is $579,784.15 (93.75%) leaving Central San responsible for $38,652.28, or 6.25% of its response and recovery costs. Given the recent influx of FEMA claims arising from hurricanes Harvey and I rma, national FEMA staff have been reallocated to address immediate needs in other parts of the country. As a result, local FEMA personnel are unable to advise how long it will take until national F E MA staff obligate (commit) PA funds. September 28, 2017 Special ADMIN Committee Meeting Agenda Packet - Page 35 of 36