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Home My WebLink AboutBOARD MINUTES 09-07-17Il Central Contra Costa Sanitary District Protecting public health and the envlroninent 50191m110ff Place, Martinez, CA 94553-439 MINUTES* REGULAR BOARD MEETING Board Room Thursday, September 7, 2017 1:30 p.m. Open Session — Board Room (Video recorded) BOARD OF DIRECTORS: PAUL H CAUSEY Pn' vident JAMES A. NEJEDL Y Pre vident Pru Tem MICHAEL R AICGILL TAD J PILECKI DAVID R. WILLIAMS A regular meeting of the Board of Directors was called to order by President Causey at 1:30 p.m. Secretary of the District Elaine Boehme called roll.- PRESENT: oll. PRESENT• Members: McGill, Nejedly, Pilecki, Causey ABSENT: Members: Williams PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. INTRODUCTIONS 1. New employee: Justin Mercer, Instrument Technician in the Operations/Plant Maintenance Division, effective August 21, 2017 BOARD ACTION: Welcomed Mr. Mercer, PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. :1_ These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 65 — Page 252 CENTRAL CONTRA COSTA SANITARY DISTRICT September 7.. 2017 Board Meeting Minutes — Book 65 -Page 253 AWARDS AND PRESENTATIONS 2. Adopt Resolution No. 2017--037 commending Talksics Toastmasters Club #6718 on its 30th Anniversary BOARD ACTION: Motion was made by Member Pilecki and seconded by Member McGill to adopt Resolution No. 2017-037 as recommended. Motion passed by unanimous vote of the Board Members present. 3. Receive the National Association of Clean Water Agencies (NACWA) 2016 Peak Performance Award -Platinum 19 Plant Operations Division Manager Alan Weer reviewed the presentation included with the agenda materials after which he presented the framed NACWA Platinum 19 Peak Performance Award to President Causey. BOARD ACTION: Received the award. CONSENT CALENDAR 4. Approve the following: a. August 14, 2017 Special Board meeting minutes b. August 17, 2017 Regular Board meeting minutes 5. Review June and July 2017 Financial Statements and Investment Reports. Approval recommended by Finance Committee. 6. Adopt Resolution No. 2017-038 establishing the appropriations limit in the amount of $105,246,364 for Fiscal Year (FY) 2017--18, in accordance with Article XIII B of the California Constitution, using the change in the California per capita personal income percentage and change in population to calculate the appropriations limit 7. Approve (1) proposed revisions to Board Policy No. BP 005 -Statement of Investment Policy; and (2) Investment Guidelines Documents (IGDs) related to the following: • GASB 45 Other Post -Employment Benefits (OPEB) Trust (revised), and • Pension Pre -Funding Trust (new) Approval recommended by Administration Committee. 8. Adopt Resolution No. 2017-039 (1) accepting a grant of easement for a sanitary sewer easement (SSE) from Matthew Locati on a parcel located at 4 Diablo Vista Way in Lafayette (APN 169-150-007); (2) accepting a grant of easement for an SSE from Pamela Locati on a parcel located at 6 Diablo Vista Way in Lafayette (APN 169-150- 008); and (3) authorizing staff to record documents with the Contra Costa County Recorder CENTRAL CONTRA COSTA SANITARY DISTRICT September 7, 2017 Board Meeting Minutes — Book 65 -Page 254 9. Adopt Resolution No. 2017-049 (1) accepting an Offer of Dedication for sanitary sewer easements (SSEs) from developer Blackhawk Meadows, a California limited liability company, as related to the 2500 Blackhawk Road Sewer Project, Job 0564, Subdivision Map 9329, located in the town on Danville; and (2) authorizing staff to record documents with the Contra Costa County Recorder 10. Approve 3.4 percent salary adjustment (from $262,500 to $271,428 per year) and other amendments to Employment Agreement for General Manager Roger S. Bailey, effective retroactively to August 18, 2017 Member Pilecki requested that Item 10 be removed for discussion. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Nejedly to adopt Consent Calendar Items 4 through 9 as recommended. Motion passed by unanimous vote of the Board Members present. Member Pilecki suggesting deferring Item 10 given that some of the information on which the Board relied was inaccurate, specifically with regard to the paid -time -off (PTO) amendment. Upon discussion, General Manager Roger S. Bailey stated that if other Board Members were concerned, he was fine leaving the PTO level as stated in his current contract. Motion was made by Member Pilecki and seconded by Member Nejedly to table Item 10 to a future Board meeting. Motion failed by the following vote: AYES: Members: Nejedly, Pilecki NOES: Members: McGill, Causey ABSENT: Members: Williams In response to a question from Member Nejedly, Member Pilecki said his concern with the amendment was that the spreadsheet presented to the Board to decide on increasing the PTO level mistakenly represented the current PTO level at 240 hours rather than 200; thus, the increase of 40 hours proposed by the Board would be 240 hours, not 280 as stated in the amendment to the agreement. Given that Mr. Bailey was agreeable to leaving his current PTO level unchanged, Member Nejedly made the following motion. BOARD ACTION: Motion was made by Member Nejedly and seconded by Member Pilecki to approve Item 10 without including any increase in PTO. Motion passed by unanimous vote of the Board Members present. PUBLIC HEARINGS Alone. CENTRAL CONTRA COSTA SANITARY DISTRICT September 7, 2017 Board Meeting Minutes — Book 65 -Page 255 HFARINr;R None. OTHER BOARD ACTION ITEMS 11. Consider adopting new Board Policy No. BP 029 -Debt Management and Continuing Disclosure. Approval recommended by Administration Committee. [Continued from August 17, 2017 meeting.] Director of Finance and Administration Phil Leiper reviewed the presentation included with the agenda materials. BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to adopt new BP 029 -- Debt Management and Continuing Disclosure. Motion passed by unanimous vote of the Board Members present. 12. Review and approve expenditures dated September 7, 2017. Approval recommended by Finance Committee. President Causey recused himself from voting on this item because a full year has not yet elapsed since he consulted for recipients of several checks on the expenditures list on matters unrelated to Central San. President Causey exited the Board Room after which President Pro Tem Nejedly called for a vote on the item. BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to approve the expenditures dated September 7, 2017. Motion passed by unanimous vote of the Board Members present. [3-0; Causey and Williams absent.] President Causey re-entered the Board Room. LEGISLATIVE MATTERS 13. Receive update on pending legislative matters and provide direction onrioritY legislation. p Communication Services and Intergovernmental Relations Manager Emily Barnett reviewed her updated Priority Legislation Tracking Sheet and briefly reviewed the recommendations contained in the August 30, 2017 final report of the Little Hoover Commission related to wastewater issues. Ms. Barnett also asked for Board approval to send a letter of support on behalf of the District to the Honorable Ken Cooley regarding SCR 80 (Dodd) to establish the first week of October as Water Professionals Appreciation Week. She said she and others would like to take an active role in supporting SCR 80 throughout the state. CENTRAL CONTRA COSTA SANITARY DISTRICT September 7, 2017 Board Meeting Minutes -- Book 65 -Page 256 President Causey asked if SDR 80 included the Imagine a Day Without Water campaign on October 72. Ms. Barnett said that campaign will take place after the Water Professionals Appreciation Week and that she was working with Contra Costa Water District on possibly doing outreach related to the campaign. It was the consensus of the Board to authorize staff to send a letter of support regarding SCR 80. President Causey suggested asking Senator Dodd to consider including the Imagine A Day Without Water campaign as well. Member McGill said he was in favor of the suggestion, but believed the request should be made by a separate letter. As Vice Chair of the California Association of Sanitation Agencies (CASA) Communications Committee, Ms. Barnett said she had the opportunity to take an active role in supporting SCR 80 beyond the District's letter of support. With the Board's permission, she requested that latitude. The Board concurred with this request. REPORTS AND ANNOUNCEMENTS 14. General Mana er - Reports a. Receive Fiscal Year 2016-17 Strategic Plan Annual Report -Summary of Achievements. Reviewed by Administration Committee. Deputy General Manager Ann Sasaki reviewed the presentation included with the agenda materials. BOARD ACTION: Received the report. 15. General Mana-qer - Announcements a. Announcements - September 7, 2017 1) Household Hazardous Waste Collection Facility to Celebrate 20th Anniversary October 16-21, 2017 2) District Staff Presented at Recent California Association of Sanitation Agencies (CASA) Annual Conference on District Initiatives and Best Practice 3) District Funds New Sub -Trust for Pension Prefunding 4) Pension Contribution Prepayment and Related Savings 5) Update on Recent Election for California Special Districts Association Board Members 0} Annual WateReuse Symposium September 10-13, 2017 in Phoenix, Arizona CENTRAL CONTRA COSTA SANITARY DISTRICT September 7, 2017 Board Meeting Minutes — Book 65 -Page 257 7) LABWORKS 2017 Annual User Conference September 24-27,2017 in Park City, Utah 8) Extension of Agreement with Contra Costa Water District for Recycled Water Facilities Maintenance Services No further announcements were made during the meeting. BOARD ACTION: Received the announcements. 16. Counsel for the District - No report. 17. Secreta of the District Ms. Boehme announced the following upcoming Committee meetings: A dministra tion — Tuesday, September 12 at 8:30 a.m. Engineering & Operations — Tuesday, September 12 at 1:00 p.m. 18. Board Members -- Committee Minutes a. August 21, 2017 - Administration Committee - Member McGill and Member Williams b. August 28, 2017 - Real Estate, Environmental & Planning Committee - President Causey and Member Pilecki c. August 29, 2017 - Finance Committee - Member Nejedly and Member Pilecki BOARD ACTION: Received the committee minutes. 19. Board Members -Reports and Announcements a. Member McGill August 22-24, 2017 -California Association of Sanitation Agencies (CASA) Annual Conference in San Diego Member McGill provided a written report covering his announcements and other meetings. Member McGill also announced that representatives of the University of Wisconsin extension program will be visiting the CoCo San Sustainable Farm next week to assess the modeling potential it provides. President Causey noted that he will be addressing the attendees about recycled water. Member Nejedly —Ilio report. CENTRAL CONTRA COSTA SANITARY DISTRICT September 7, 2017 Board Meeting Minutes — Book 65 -Page 258 Member Pilecki ■ September 5, 2017 - Board Liaison presentation to the Martinez City Council President CauseV ■ August 22-24, 2017 - CASA Annual Conference in San Diego Staff Recommendation: Received the reports and announcements. 20. Board Members - Re nests for Stipend/Reimbursement or Conference Attendance No requests. 21. Board Members - Other Items None. EMERGENCY SITUATIONS !Vane. REQUESTS FOR FUTURE AGENDA ITEMS President Causey said he would like information at the October 5, 2017 Board meeting on the District's participation in the Imagine A Day without water campaign on October 12. The remaining Board Members concurred with this request. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that closed sessions would be held for Items 22 through 24. RECESS TO CLOSED SESSION The Board recessed at 2:42 p.m. to reconvene in closed session in the Caucus Room. Closed Session — Caucus Room (loot video recorded) CLOSED SESSION 22. Closed session pursuant to Government Code Section 54957(a) -Threat to public services or facilities 23. Conference with labor negotiators pursuant to Government Code Section 54957.5: CENTRAL CONTRA COSTA SANITARY DISTRICT September 7, 2017 Board Meeting Minutes -- Book 65 -Page 259 District Negotiators: • I E DA • Roger S. Bailey, General Manager • Ann K. Sasaki, Deputy General Manager • Philip R. Leiber, Director of Finance and Administration • Teji O'Malley, Human Resources Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group 24. Personnel matters pursuant to Government Code Section 54957. Public Employment - Title: Secretary of the District RECESS TO OPEN SESSION The Board recessed at 4:19 p.m. to reconvene in open session in the Board Room. REPORT OUT OF CLOSED SESSION Items 22, 23 and 24 — Nome. ADJOURNMENT The meeting was adjourned at 4:20 p.m. Paul H. Causey President of the Board of irectors Central Contra Costa Sanitary District County of Contra Costa, State of California C,,;UNTERSIGNED: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California