HomeMy WebLinkAbout03.d. Review draft Position Paper to consider receiving Fiscal Year 2016-17 Capital Improvement Budget Pre-Audit Year-End Status ReportPage 1 of 3
Item 3.d.
CENTRAL SAN BOARD OF DIRECTORS
POSITION PAPER
� DRAFT
MEETING DATE: SEPTEMBER 12, 2017
SUBJECT: REVIEW DRAFT POSITION PAPER TO CONSIDER RECEIVING FISCAL
YEAR 2016-17 CAPITAL IMPROVEMENT BUDGET PRE -AUDIT YEAR-END
STATUS REPORT
SUBMITTED BY: INITIATING DEPARTMENT:
EDGAR J. LOPEZ, CAPITAL PROJECTS ENGINEERING AND TECHNICAL SERVICES -
DIVISION MANAGER CAPITAL PROJECTS
REVIEWED BY:
J EAN-MARC PETIT, DI RECTOR OF ENGI NEERI NG AND TECHNI CAL
SERVICES
ISSUE
The Board of Directors (Board) approves the Capital Improvement Budget (CIB) and Ten -Year Plan on a
yearly basis. At Fiscal Year (FY) end, staff reviews and compares the final revenues and expenditures,
based on the pre -audit financial reports, to update the Board on the progress of the Capital Program and
its budgets.
BACKGROUND
A public hearing was held on June 2, 2016, after which the Board adopted the FY 2016-17 Cl B. The
proposed revenue and estimated expenditures for the FY 2016-17 Cl B were $34,905,400 and
$36,808,756, respectively. Based on the pre -audit June 2017 financial statements, the actual revenues
and expenditures are $37,083,804 and $36,696,049, as detailed in Attachment 1 - Fiscal Year 2016-17
CIB Pre -Audit Year -End Status Report.
ALT ERNATIVES/CONSIDERATIONS
Any unused project budget is carried over to the next fiscal year until time of close-out. When projects
close, any unspent budget remains in the Sewer Construction Fund.
FINANCIAL IM PACTS
Due to the higher FY 2016-17 Sewer Construction Fund revenues, the starting balances for FY 2017-18
are higher than projected.
September 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 25 of 56
Page 2 of 3
COMMITTEE RECOMMENDATION
The Engineering and Operations committee reviewed this subject at the September 12, 2017 meeting
and recommended receipt of the report.
RECOMMENDED BOARD ACTION
Receive the FY 2016-17 CI B Pre -Audit Year -End Status Report.
ATTACHMENTS:
1. FY 2016-17 C I B Pre -Audit Year -End Status Report
September 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 26 of 56
Page 3of3
Attachment 1
FY 2016-17 CIB Pre -Audit Year -End Status Report
Updated Table 9 — Sewer Construction Fund Revenues and Expenditures
Note 1 —Sewer Construction and Running Expense combined variance is $13k
due to the mid -year tracking change and O&M expenses being covered first.
Note 2 —Contingency is transferred to any of the four CIB programs. The
Contingency budget was $0 at year-end.
*Budget does not include carry -forward or authorizations approved by the Board
in FY 2016-17.
September 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 27 of 56
AMEN
OwIMIN
Revenue
Sewer Service Charge
$11,820,000
$11,925,821
0.9%
Ad Valorem Taxes
$111080)000
$1215731039
13.5%
Capacity Fees
$61060)000
$613671013
5.1%
Pumped Zone Fees
$400,000
$596,564
49.1%
Interest Income
$2251000
$5881387
161.5%
Reimbursements
City of Concord
$4,550,000
$4,476,961
-1.6%
Recycled Water Sales
$300,000
$36,946
See Note 1
All Other
$470,400
$5191073
10.4%
Total Revenue
$34,905,400
$37,083,804
6.2%
Expenditures
Treatment Plant Program
$13,125,000
$12,239,981
-6.7%
Collection System Program
$17,925,105
$20,791,120
15.9%
General Improvements Program
$3,808,651
$3,062,994
-19.6%
Recycled Water Program
$500,000
$601,954
20.4%
Contingency
$1,450,000
$0
See Note 2
Total Expenditures
$36,808,756*
$36,696,049
-0.3%
Note 1 —Sewer Construction and Running Expense combined variance is $13k
due to the mid -year tracking change and O&M expenses being covered first.
Note 2 —Contingency is transferred to any of the four CIB programs. The
Contingency budget was $0 at year-end.
*Budget does not include carry -forward or authorizations approved by the Board
in FY 2016-17.
September 12, 2017 EOPS Regular Committee Meeting Agenda Packet - Page 27 of 56