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Home My WebLink About18.b. Minutes-Real Estate, Environmental & Planning Committee Meeting 08-28-17 Page 1 of 5 Item 18.b. I Central Contra Costa Sanitary District September 7, 2017 TO: HONORABLE BOARD OF DIRECTORS FROM: ELAINE BOEHME, SECRETARY OF THE DISTRICT SUBJECT: AUGUST 28, 2017 - REAL ESTATE, ENVIRONMENTAL & PLANNING COMMITTEE - PRESIDENT CAUSEYAND MEMBER PILECKI Attached are minutes of the above Committee meeting. Strategic Plan Tie-In GOAL ONE:Provide Exceptional Customer Service Strategy 1 - Foster Customer Engagement and Awareness ATTACHMENTS: 1. Minutes of 8-28-17 Real Estate, Environmental & Planning Committee Meeting September 7, 2017 Regular Board Meeting Agenda Packet- Page 285 of 294 Page 2 of 5 Central Contra Costa Sanitary District i1111r. 110112011111MUML 5019 Imhoff Place, Martinez, CA 94553-4392 REGULAR MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA PAULA CAUSEY President SANITARY DISTRICT JAMES A.NEJEDL Y REAL ESTATE, ENVIRONMENTAL President Pro Tem & PLANNING COMMITTEE MICAAELR MCGILL TAD J PILECKI DAVID R. WILLIAMS M I N U T E S PHONE: (925)228-9500 FAX- (925)372-0192 Monday, August 28, 2017 www.centralsan.org 9:00 a.m. 2nd Floor Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Paul Causey Member Tad Pilecki Staff. Roger S. Bailey, General Manager (arrived during Item 3.a.) Jean-Marc Petit, Director of Engineering and Technical Services Emily Barnett, Communication Services & Intergovernmental Relations Manager Melody LaBella, Program Manager-Resource Recovery Lori Schectel, Environmental and Regulatory Compliance Division Manager Matthew Thomas, Senior HHW Technician (left after Item 3.c.) Lupe Saldana, Administrative Services Supervisor Anika Doria, Administrative Assistant Temp 1. Call Meeting to Order Chair Causey called the meeting to order at 9:00 a.m. 2. Public Comments None. September 7, 2017 Regular Board Meeting Agenda Packet- Page 286 of 294 Page 3 of 5 Real Estate, Environmental & Planning Committee Minutes August 28, 2017 Page 2 3. Other Items a. Receive update on the Public-Private Partnership (P3) Bioenergy Project, District Project 7358 Ms. LaBella stated there were two elements to the P3 process for this bioenergy project: (1) selecting a P3 contractor with whom to partner who will design, build, operate, maintain, and finance the project; and (2) working with a P3 advisor(CDM Smith), who will provide technical consulting services and coordinate financial (Ernst and Young) services on behalf of Central San. The District will contract directly for P3 legal services (Hawkins, Delafield, and Woods LLP.) The number of prospective contractors has been pared down from eight to three and each team has been asked to respond by August 28, 2017 to a list of questions provided by the District. Preliminary interviews will take place on September 20. CDM Smith, with whom the District has an advisory contract, has begun working on the request for proposals (RFP). Member Pilecki inquired about which technologies the prospective P3 contractors represent. Mr. Petit responded there are two major technologies: gasification and digestion, both of which have a solids and an energy component. Chair Causey asked how many consultants would be needed for the P3. Mr. Petit responded that all three prospective P3 contract teams will have their consultants. There may be a need for construction management at some point; for now, we have the advisory group of consultants needed for the P3 project. Chair Causey asked how much is expected to be spent to reach a decision on the P3 bioenergy project. Mr. Bailey commented that at some point the District will have contracts with CDM Smith, a law firm, and a P3 contractor/team who will design, build, operate and finance the project. He also noted the importance of having a consultant to help integrate the old system with the new system. Finally, Mr. Bailey said the total expenditures are unknown at this time and will be provided once they can be quantified. Chair Causey expressed concern that the total cost to reach a decision on the P3 project is unknown. Mr. Bailey explained that all P3 projects he has been involved with had processes similar to this, which is to select the P3 team and then hire a firm to advise on structuring the agreement and coordinate integration of the system. September 7, 2017 Regular Board Meeting Agenda Packet- Page 287 of 294 Page 4 of 5 Real Estate, Environmental & Planning Committee Minutes August 28, 2017 Page 3 A discussion took place regarding the costs of legal services associated with the P3 project. Mr. Bailey clarified that Central San will secure its own legal representation separate from the legal firm representing the P3 project to assure that the District's interests are protected. At this time, it is Hawkins, Delafield, and Woods LLP, and they will be closely working with District Counsel. Chair Causey clarified for now he is mainly concerned about knowing the total cost, not including construction, to develop this P3 project. He expressed concern that the cost is increasing as the process progresses. He commented that in doing a P3 for the first time, a lot is being learned to assist in decisions whether to do other P3s in the future. Chair Causey shared his observation that a P3 workshop planned by Central San with various agencies such as Los Angeles, Acadia, and San Diego, might be worthwhile to get training and share information, even if it would cost the District to participate. COMMITTEE ACTION: Received the update and requested staff provide the Committee with more firm cost estimates to reach to the decision on a P3 contractor/team. b. Receive update on the 2017 pollution prevention, recycled water and water quality community partner awards Ms. Barnett, referencing the materials in the agenda packet, explained that the brochure will be included with the awards given at the annual Sustainable Contra Costa Awards Event on September 20. She reviewed the broad diversity of the award recipients and praised Ms. Schectel and her environmental compliance staff on their efforts. Ms. Barnett shared that Senior HHW Technician Matthew Thomas will be on a billboard (viewable when returning from Benicia to Martinez) during Pollution Prevention Week. Ms. Barnett, in response to a comment from the Committee regarding attendance, noted that though all awardees receive two tickets, she does not know if all will attend the award event. COMMITTEE ACTION: Received the update. September 7, 2017 Regular Board Meeting Agenda Packet- Page 288 of 294 Page 5 of 5 Real Estate, Environmental & Planning Committee Minutes August 28, 2017 Page 4 C. Receive update on the Recycled Water - Residential Fill Station Statistics Year-to-Date 2017 Mr. Thomas provided the update for Mr. Wyatt who was on vacation. He referred to the information in the agenda packet materials prepared by Mr. Wyatt and reviewed the various use statistics. He said that as of July, recycled water use is about one third of last year's use and noted that the biggest users continue to be those closest to the facility—Concord, Martinez and Pleasant Hill. COMMITTEE ACTION: Received the update and requested that Truck Fill Station statistics be provided at a future meeting. 4. Announcements a. Mr. Bailey announced that he has been meeting with the Santa Clara Valley Water District (SCVWD) General Manager over the last three weeks regarding water exchange. He stated that they have agreed to consider entering into a Memorandum of Understanding (MOU) to explore the process. He stated that his vision is a three-way MOU between SCVWD, the District, and Contra Costa Water District. He stated that there may be an opportunity to incorporate Dublin San Ramon Services District/Zone 7 in the process but because they receive more water from the State it may be more complex. Mr. Bailey said that if a water exchange happens, it is a huge opportunity for this region. Mr. Bailey further announced that Ms. LaBella will be coordinating this effort. Additionally, he will look into whether there is need to assign staff to grant writing if facility expansion may be involved. 5. Future scheduled meetings: Monday, September 25, 2017 at 9:00 a.m. Monday, October 23, 2017 at 9:00 a.m. Monday, November 20, 2017 at 9:00 a.m. 6. Suggestions for future agenda items Chair Causey asked that an overview of anticipated P3 costs be added to the Committee Parking Lot. 7. Adjournment– at 9:54 a.m. September 7, 2017 Regular Board Meeting Agenda Packet- Page 289 of 294