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Home My WebLink About15.a. General Manager Announcements Page 1 of 37 Item 15.a. I Central Contra Costa Sanitary District September 7, 2017 TO: HONORABLE BOARD OF DIRECTORS FROM: ROGER S. BAILEY- GENERAL MANAGER SUBJECT: ANNOUNCEMENTS - SEPTEMBER 7, 2017 POLLUTION PREVENTION 1) Household Hazardous Waste Collection Facility to Celebrate 20th Anniversary October 16- 21, 201 Central San will host a week-long customer awareness and engagement event from Monday, October 16 through Saturday, October 21, 2017 in honor of the 20th Anniversary of the Household Hazardous Waste Collection Facility(HHW). The goal of the event is to increase first-time and repeat use of the HHW in support of Central San's Strategic Plan Goal One - Foster Customer Engagement and Awareness and further increase pollution prevention outreach and education. The District Board and leadership will celebrate 20 years of removing 36 million pounds of household hazardous waste with a flagship reception event on Wednesday, October 18, 2017 at 11:00 a.m. at the HHW facility. This will include awards and comments from elected officials and staff honoring this amazing achievement. The event will also offer a VIP Plant Tour for elected officials and valued partners at 12:00 p.m. Communication Services will be conducting significant outreach to customers and valued partners to ensure this week-long collection awareness drive is a success. Attachment 1 provides information for this event. PANEL PRESENTATIONS AT INDUSTRY CONFERENCE 2) District Staff Presented at Recent California Association of Sanitation Agencies (CASA) Annual Conference on District Initiatives and Best Practices At the 2017 California Association of Sanitation Agencies (CASA)Annual Conference held in San Diego from August 22-24, 2017, two staff members provided panel presentations representing District initiatives and best practices. Emily Barnett, Communication and Intergovernmental Relations Manager, presented an analysis of Communication Best Practices for Proposition 218 Notices (Attachment 2). Jean-Marc Petit, Director of Engineering & Technical Services, provided a presentation on Central San Best Management Practices (see Attachment 3). Both presentations were well received by audience attendees. September 7, 2017 Regular Board Meeting Agenda Packet- Page 243 of 294 Page 2 of 37 PENSION PREFUND/NG 3) District Funds New Sub-Trust for Pension Prefunding At the Board's direction, the District's new subtrust for Pension Prefunding has been created and funded by a $3.359 million dollar initial contribution, which amount represents the extra Operations and Maintenance (O&M) reserve fund balance at the end of Fiscal Year (FY) 2015-16. The District's assets for both GASB 45 Other Post-Employment Benefits (OPEB) and Pension Prefunding are now held in the Public Agencies Post-Employment Benefits Trust, a multi-employer Trust administered by Public Agency Retirement Services (PARS). 4) Pension Contribution Prepayment and Related Savings The District participates in a prepayment program for its retirement contributions to the Contra Costa County Employees' Retirement Association (CCCERA). The prepayment program gives plan sponsors the option of paying all of their estimated retirement contributions in exchange for a discount on the employer's contribution rate. The District delivered a check in the amount of$16 million to CCCERA on July 28, 2017 for its FY 2017- 18 contributions, which included $12.7 million toward the District's Unfunded Actuarial Accrued Liability (UAAL). In July 2016, the District prefunded its FY 2016-17 contribution in the amount of $18.3 million. There are three factors which contributed to the decrease in prefunding amount from last year to this year: • Subvention of employee contributions came to an end with the May 2017 payroll • The prefunding carry-forward was $600,000 more than the year before, and • The overall contribution rate dropped in FY 2017-18. 1 n FY 2016-17, the District realized a net savings of$658,000 by participating in this program. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION 5) Update on Recent Election for California Special Districts Association Board Members Each of the California Special Districts Association's (CSDA's) six regional divisions has three seats (A- C) on the CSDA Board. Central San falls within the Bay Area Network (Region 3). Candidates seeking to represent a specific region must either be a board member or management-level employee of a member district located in their region. This year, Seats A and C were open for election. The representative elected for Seat A will fulfill the remainder of Shane McAffee's three-year term ending December 31, 2018. (The seat has been vacant since Mr. McAffee relocated out of the area.). The representative elected to Seat C will serve the full three-year term ending December 31, 2020. 1 n J my 2017, Central San's Board supported the re-election of Seat C incumbent Stanley Caldwell (Mt. View Sanitary District) and Robert Silano (Menlo Park Fire Protection). The CSDA held its election in early August. Mr. Silano was elected to Seat A, and Mr. Caldwell was re-elected to Seat C. OUT-OF-STATE CONFERENCES September 7, 2017 Regular Board Meeting Agenda Packet- Page 244 of 294 Page 3 of 37 6) Annual WateReuse Symposium September 10-13, 2017 in Phoenix,Arizona Resource Recovery Program Manager Melody LaBella will attend the WateReuse Symposium in Phoenix,Arizona from September 10-13, 2017. The Symposium is the nation's preeminent conference on water reuse and the only conference dedicated solely to advancing the policy, technology, innovation and public acceptance of water reuse. There are funds available in the FY 2017-18 Technical Training, Conferences and Meetings Budget to cover the cost of Ms. LaBella's attendance. 7) LABWORKS 2017 Annual User Conference September 24-27, 2017 in Park City, Utah Senior Chemist Tri Nguyen will attend the LABWORKS 2017 Annual User Conference in Park City Utah from September 24-27, 2017. Mr. Nguyen's attendance is included in the FY 2017-18 Technical Training, Conferences and Meetings Budget. Hotel accommodations and meals are included in the in the $950 registration fee. The conference sessions will include the following: • What's Coming — 12 Month Roadmap Review • Best Practice Discussions by Industry • Customer Presentations • Various Subject Specific Training Sessions GOAL ONE:Provide Exceptional Customer Service Strategy 1 - Foster Customer Engagement and Awareness ATTACHMENTS: 1. HHW 20th Anniversary Flyer 2. Communication Best Practices for Proposition 218 Notices 3. Presentation on Central San Best Management Practices September 7, 2017 Regular Board Meeting Agenda Packet- Page 245 of 294 HOUSEHOLD HAZARDOUS WASTE COLLECTION FACILITY 2 OT" ANNIVERSARY COLLECTION DRIVE 4797 IMHOFF PLACE, MARTINEZ DAILY RAFFLE! Celebrate with 5an .1 Bring us your Household FIRST-TIME Hazardous Waste �► "` t USER between October 16th - 21St PRIZES! for a chance to win! Go to �.� CentralSan.org for information AWESOME and a list GIVEAWAYS! of eligible communities StP� CENTRALCDNTRACCS 8ANRAR'�DISTRICT — CHLORrPA CK L WTP All P • Join tc Arid 3 e eptember 7, 20 Regular Boar Page 5 of 37 WAYS TO A etlpr? PROPOSITION 218 NOTICE Create a Calendar and Work Backwards Develop Visuals That Highlight Your ■■■■ A robust Prop.218 notice needs about 2-3 ` Service Area ■■■■ months to write and create.When you 5Customers feel more inclined to include printing time, mail delivery,and a support rate increases if it directly benefits minimum of 45 days for customer review,a master calendar their community.A map that shows your service area, is required to stay on track. ; helps reinforce the idea of local dollars for a local agency. 2 Determine Your Key Messages and Repeat Them! 6 Create Visuals That Emphasize What Customers No one understands what you do more Will Receive with a Rate Increase than your agency and employees. ... Because most sewer lines are Before you begin your outreach,develop 3-4 ® underground and treatment plants are in key message points about why you need a industrial areas,customers generally lack ' rate increase. Repeat these messages in all an understanding of the extent of the work your outreach materials,community and public meetings, that a wastewater agency performs.Photos of equipment, and in media stories.The average person needs to hear the ; manholes,trucks,technology,treatment plants,etc.help same message at least 7 times to remember it! connect those dots.It also reinforces that your agency's Repetition is key! work requires significant money to be successful. Tell Your Story Include Legal Language A Prop 218 notice is a great opportunity to: Legal language is never fun, but it is a.Remind customers who you are and what you do for them 7necessary. Embrace the required legal language as providing an open door for b.Share your previous successes your customers to give you feedback. Every protest letter c. Build trust with your customers and phone call can provide important insights that will d.Communicate your agency's visionhelp you refine your messages and prepare your agency (upgrading infrastructure,using technology "D for the required Prop.218 public hearing. to increase efficiencies and savings,protecting public health and the environment,etc.) Less is More(sorry,lawyers and engineers) e. Explain why you need a rate increase ; The brain processes visuals 95%faster than text.This f.Commit to customers what you will do with additional funds ; means that the more ways you can communicate your message visually,versus through Personalize Your Agency ; text,the more successful you will be in ANN, Pictures of employees doing their work communication with your customers.Avoid 4and serving the community personalizes the pitfall of the more text you include the your agency.Customers instinctively like better.In fact,the more succinct,clear,and less text you people(employees) more than an agency.Always strive to ; have,the more simply your customers will understand bridge the connection in your customers'minds between your messages.They may not like a rate increase,but they the agency and the employees who do the work. will understand the need for one and accept it. September 7, 2017 Regular Board Meeting Agenda Packet- Page 247 of 294 Page 6 of 37 Avoid Jargon Mail it Correctly The general public may not understand While retail ground (formally stan- certain terminology(ex:pipe bursting,trunk : dard post) is 2/3rds less expensive, lines,outfall,solids handling,digesters,etc). Make it is also unreliable and cannot be used.To sure to explain in lay terms the work performed, making make sure that your notices arrive on time,and to the in- the information more accessible.A good rule of thumb is to ; tended parties,always use First-Class Mail.This is especial- show your Prop.218 notice to three people not connected ; ly important because not all property owners live locally. to wastewater for their input(or run it by a 5th grader to see : They could be living overseas;which requires First-Class how well they comprehend your key messages). Mail to deliver to. Check, Recheck, Recheck,and Recheck Again It's Not Just Owners Have at least ten people check each Per Gov.Code 53755, both owners10 rate number, phone number, I 3and tenants can protest. Make sure fax number,email address and look for your legal language includes a reference to both. misspellings and grammar issues.A wrong ; phone number is an embarrassing and Remember,they are not costly mistake.Make sure to err on the side of "Ratepayers"-They are"Customers" caution with as many reviewers as possible. e : 14 Summarize the Takeaways 111Ti Customers are busy and bombarded with �ro information from multiple sources. If they lack the time to fully read your Prop.218 notice, ; make sure to create an easy-to-read bulleted or numbered ; summary. 0 Created by Emily Barnett,Communication and Intergovernmental Relations Manager, Central Contra Costa Sanitary District ®Printed on 100%Post-Consumer Waste Recycled Paper September 7, 2017 Regular Board Meeting Agenda Packet- Page 248 of 294 Page 7 of 37 4 CASA ANNUAL CONFERENCE SAN DIEGO, CA AS CENTRAL CONTRA COSTA SANITARY ins- Jean-Marc DISTRICT BEST MANAGEMENT PRACTICES Petit, P.E. Director of Engineering and Technical Services 41 August 22, 2017 _ Iwo �IiIO 1 PRESENTATION OUTLINE Who is Central San Good Management Practices: Strategic Plan Looking at the Future: Central San Comprehensive Wastewater Master Plan Updating Tools for Best Practices The future of Energy at Central San P3 BioEnergy Project Active Applied Research Program .z Lesson's Learned — Take away messages September 7, 2017 Regular Board Meeting Agenda Packet- Page 249 of 294 Page 8 of 37 WHO IS CENTRAL CONTRA COSTA SANITARY DISTRICT (CENTRALSAN) F. wasr. � ' ' � � I� .\ �• rr ,.dam — - -N.•'L:- _ .r�. . CENTRAL SAN SERVICE AREA o °unq a9 S a, .ni>ia - p sanmsma PitlsDur9 sa,m.syman —Inlerc9qu Mtq(x 29") T—Ulla(a IT a9") Fou Man -OWlxll Heir.al !. Fnl;Eur9 N,Ilach w Con rd Pinole o O.,klay �5°^ PI Clayton Eraml 1 EerAel•., �` ''S '!�'� r y d Creek`' San O Francisco D , LuHm A t v it Y HJy\•+J r,] Llvermora Pleasal9m California n nn} „ 11i Jj) - DETAIL ALlll.ee •+*+W AREA I.I.iin, Fnl September 7, 2017 Regular Board Meeting Agenda Packet- Page 250 of 294 Page 9 of 37 CENTRAL SAN TODAY • 145 sq. Mile Service AreaFL"kllil4,01W1"!`e•� • 1,500 Mile Sewer System •Martinez C." • About 500,000 population •0 Pacheco o Concord • Our Headquarters, Board Room, and Treatment Plant are in Pleasant Hill • Clayton Martinez, and our Collection '� A ,. System Operations are in Walnut Orinda • Walnut Creek y p Lafayette Creek •Alamo • Treat Flow from Concord and •Moraga Clayton by Contract Danville • San Ramon Southern San Ramon i is OUR SERVICES ., • Wastewater 7 �; Collection R • � • Wastewater - Treatment ice. • Recycled Water Services • Household Hazardous Waste Collection September 7, 2017 Regular Board Meeting Agenda Packet- Page 251 of 294 Page 10 of 37 OF y- _ GOOD MANAGEMENT PRACTICE -0w ,lr CENTRAL SAN -�- STRATEGIC PLAN STRATEGIC PLAN e FISCAL YEAR 2016-18 STRATEGIC PLAN r ne nwalrex M w dRegoaR m ,- IHIo ,�at` �` I�ml� IlMgvuktwM1XF rF Y I) STRATEGIES, INITIATIVES AND KEY SUCCESS MEASURES .I ES MaimwM1emwrare g�n9 �wrsmRSEEresaerioe morgan r t Ou�IRIII.tIIVEEEexilbe lM1etasksaM a �` xllwnxere NwxtwnpllsM1 In Nenen lam \ /WIKEY SRCEE55 MEREYRFSJcaIMM1wv -_ �'_,._'_y' � vre vnllevasRlFwl poglessabrg Rle way _ a Cootta Costa Sanlla yOt STRATEGIC PLAN FY 2016-18 September 7, 2017 Regular Board Meeting Agenda Packet- Page 252 of 294 Page 11 of 37 LOOKING AT THE FUTURE CENTRAL SAN COMPREHENSIVE WASTEWATER MASTER PLAN X_ slit THE COMPREHENSIVE WASTEWATER MASTER PLAN (CWMP) IS A CRITICAL LONG RANGE PLANNING DOCUMENT FOR MAINTAINING A HIGH LEVEL OF SERVICE, ESTABLISHING LONG-TERM FISCALLY RESPONSIBLE POLICIES FOR OUR CUSTOMERS, AND PROVIDING A CLEAR DIRECTION FOR CENTRAL SAN. September 7, 2017 Regular Board Meeting Agenda Packet- Page 253 of 294 Page 12 of 37 THIS PROJECT COORDINATED SEVERAL MAJOR MASTER PLANNING EFFORTS • E if-It • ` ` _Aant e# Mas er Water I el Plan Plan v • • ornprehensive V1. Plan PFF AWL THE MASTER PLAN MAXIMIZES USE OF EXISTING RESOUR S & PREVIO STUDIES CCTV Data RWQ Studies - - ,. Past ndition e o sessments .. P ollectio Planlnin System` es g Cleaning _ - �" Reports DE t September 7, 2017 Regular Board Meeting Agenda Packet- Page 254 of 294 Page 13 of 37 THE CWMP IS COMPREHENSIVE Reviewed Past -. m—w-- Evaluated Tei m & Future Process/Energy Reports Needs Optimizations Developed New Determined Evaluated & Dynamic Regulatory Selected Hydraulic Model Scenarios Alternatives valuated ped valuated Flows Process 20-Year Loads Comprehensive Capacities � ry Plan Performed Evaluated Prepared Condition Hydraulic Updated Assessments Capacities 10-Year CIP* *Capital Improvement Plan(CIP) ' THIS CWMP PROVIDES CENTRAL SAN WITH A TOOL FOR A CLEAR DIRECTION J . . . s, Estimated Costs, and Site Layouts v/ Provides Clarity to CIP Project clencies & Priorities J 1 Coordinates • -• : -• - • Needs K77—(onfirmed O&M/Energy Management StrategieWevelop Energy ., JAccelerated Condition Ar JGoals September 7, 2017 Regular Board Meeting Agenda Packet- Page 255 of 294 Page 14 of 37 CWMP MAJOR DRIVERS Descriptions 1 Aging Infrastructure Maintain performance and reliability of existing assets to ensure reliable treatment of wastewater Increase capacity and redundancy of existing facilities to 2 Capacity accommodate wastewater flows(wet weather)and loads. Projects that would be required to accommodate planned growth are not included in the CIP. Reliably comply with regulatory requirements that are designed 3 Regulatory to protect human health and the environment&Plan for anticipated future regulatory requirements Minimize life-cycle costs,maximize benefits,and achieve 4 Sustainability economic stability through optimization,resiliency,resource recovery,and energy projects CWMP GOALS AND LOS CWMP Goals Levels of Service(LOS) Strive to meet regulatory requirements Always work to comply with local,state and federal regulatory requirements. 1 Critical facilities will be on-line within prescribed targets after catastrophic events(e.g., sudden failures,earthquakes,floods,fire,acts ofterrorism,etc.). Work to improve sanitary sewer overflow(SSO)occurrence rate of no more than 3.5 SSOs per 100 miles per year. Be a fiscally sound and effective water sector utility Develop a cost effective program to maximize recycle water in coordination with water agencies.The program must have a benefit/costs ratio of at least one or greater within 15 ears. 2 Develop a program that maximizes energy efficiencyand self-sufficiency that has a Energy Policy BP 27 benefit/costs ratio of at least one or greater within 5 years. Develop long-term resource recovery projects that have a benefit/costs ratio of at least one or greater within 5 years. y.�w Provide exceptional customer service ••° .a �l!]rl Limit Odorsto withinthefence line of the treatment plant facility. Provide recycled water(e.g.,residential fill stations and commercial hydrants)aligned with service area customers'demands. Develop a process for assessing customer satisfaction,expectations for District services,and desire for general information. 3 Develop a public education outreach program that provides pollution prevention education r��M and is aligned with the customer's desire for general information. Projects should reduce adverse impacts onthe publicandthe environrrierdthrough ,_�,� ,,,•-„ __ sustainable practices that minimize waste,maximize resource recovery,and embrace ------ innovation_ Respond to emergency calls in less than 20 minutes during District working hours and less hon 40 minutes during non-wo rk ng ho urs. September 7, 2017 Regular Board Meeting Agenda Packet- Page 256 of 294 Page 15 of 37 CWMP EXECUTIVE SUMMARIES Public Outreach Summary Technical Executive Summary PCENTRAL SAN.ec+i OHD 10.�� _ i'.pCenlra Ccr!ro Gosla Snrii:Wrura�.an (o[ I EXECUTIVE SUMMARY S� e. _ u Technical Executive summary REHIVE ST E TER OMPREH SIVE WASTE R MASTER PLAffi COLLECTION SYSTEM MASTER PLAN FINDINGS AND RECOMMENDATIONS September 7, 2017 Regular Board Meeting Agenda Packet- Page 257 of 294 Page 16 of 37 DESCRIPTION OF SEWER SYSTEM • 145 square mile service area • Large collection system • Over 1 ,500 miles of gravity t sewers • 37,000 pipe segments Asset Value = >$2.9 Billion • 31 ,000 manholes • Pipe Diameters: 4" - 102" $826'M • Oldest Pipe: 1913 (103 years old) Clay $888 M • Pipe Materials: Concrete, Clay, Plastic, and Metal Metallic • 19 Pumping Stations $162 M,' Million(M) SEWER REPLACEMENT AND REHABILITATION PROGRAM OVERVIEW System is Aging - J� Optimized Pipe Conditions I -'° -_4 Rehabilitation & Re range from Good to placement Forecast Very Bad Condition Forecasted CIP: • 64% of pipes are `a — —$99M in 5 years < 50 years old I — --$720M in 20 years • CCTV'd 90% of pipes: i Forecast will be • 2% - "Very Bad" I ~~ I updated routinely for Developed Data- CIP updates Am Supported Risk Model em IInfoMaster®to Confirm Sewer Needs fom Uses ESRI backbonewu, Uses LOF and COF to a calculate risk LOF based on District S��BeBaaaaaa �B � --------------- CCTV and cleaning data September 7, 2017 Regular Board Meeting Agenda Packet- Page 258 of 294 Page 17 of 37 100-YEAR SEWER REHABILITATION & REPLACEMENT FORECAST Period Cost($M) Mileage 0Years .. 38 5-10 Years $180 42 10-20 Years $441 184 80,000,000 70,000,000 20-30 Years $724 281 60,000,00o 30-50 Years $1,156 403 0 50,000,000 50-75 Years $575 206 40,000,000 75-100 Years $808 276 a M 30,000,000 20,000,000 10,000,000 II ��J�J IIIIII 00 e4 'e N O N1 tD On N N 00 e4 a N O rn %D ci N ul 00 . a N O M tD cn N N 00 e4 a n O O O O O O O O O O O O O O O O O O O O O O co co O O O O H O O H H N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N Forecast Year WASTEWATER TREATMENT PLANT MASTER PLAN FINDINGS AND RECOMMENDATIONS -� /e �� September 7, 2017 Regular Board Meeting Agenda Packet- Page 259 of 294 Page 18 of 37 OVERVIEW OF WASTEWATER TREATMENT PLANT CWMP IDENTIFIED NEEDS ............. i Addressing i limitations of Existing Recycled Water System ..................... .......................: \. rc .1 Impacts and Rates` Planning for Future ;Incinerator . � Nu[rientflemoval IEmission mpliance .......... "i�\ ..... .... ... Opportunities/ 'r l -Costs for Rwre Including ! s �:►��i +- Future Energy �,I Changing Condtions 9 � -�Balance wdh �W," 'sem t Regulations Discharge ��. ��+�+�+y��+•�,.� Reduced Landfill Gas ' [ Water Demands .._..._........ .. %_ -'� � , ... Urinate Change I ..._...._............... ./ .. _ yam . ... w t4 Oplimizadon of f1 Hydraulic Capacity and Cast and 05M for�� .r�•>'• Reliability for Wet Weather Oisudection 1"` _:::.........._...:..:.:co, :............................. ....... Dry and Wet a ...............................j. - ... . DPporhnities `.9y`.�� '> !Flow.Projections`I for Innovation and i Reactance Recovery ...... _........................ ,.................._........ .................................._..... i geafistic Casts for z' I Riodtized Rehab/ CIP Development :. ;RepmteonA ...._..................._...._.... j ........... Schdress ..__..__. ReliabildyoF Aging Irfiastructure pump stabals .......................................I i.......__....._......_..._J "'--� TREATMENT PLANT PROJECTS OVERVIEW Q AGING mFRASTRUCTUBE cAPACITY REGUTATORY SUSTAINABILITY Msworwnenn Pepixefilsesmea.,unararan,etasnulgear,ana suppers mmrNpnulkvoaa saonmry�ew'senso lxseue saeeee<onsol�a............ ons so wel..e�sn.iswailg wvn an.maesn�y5twsvumrroawrysrtis "BB-, :s.wsewyavmweasaanunon:skplase<Iasnn ma.surcms.ens pumPs.wnsPrcsp+ was:oglmiu,rxiss�sunwansieeussimnyanansg<smaaMmlw.m wn uppneweepu:emwnew.v.wsuseszamc enown,smum INwawmanewW.w.we�sanrcsm snlem v�H�>dnulks MabxlXpuspsowalueMagapaaltl M1vl w�nsm+smem ina nsaskimnlima NN lmstsswallius'wn.krsprs Bon rnrfiutM sssiaviaceav�emsn sella 4 w +ew:rsyl>,a�entmup.cuosumps.:ws.r;wlutb;;ms;N ss GCY/ALawlva:pMremwn nner��nlw l-isoseapseammeNa.nnregivs,aM Pawsps �'^*riswn� ewoa+nwr'en pNPN+sPmrsosre.ns P me�»mrcAanarawwa:mw•aIw ror:PeWasa r/HF.as tlwmadshL vaawlilewnnan reL a��°w"u'xsame'r°vnx u'em mp°'e mans:Xsdure lisre aeeXicn stphcearµiullwsmsmd N��s�iieswwsse�w�na Pv^4asauonmMlaoy pain n.awasrevase. emm¢mryxe.wwwlllmc.msreansrnlmsw;naa rsl mlaw.r. s 41mPlesnnsxsmkuPvnaesywsne SOLaseasauwin noaisw oasr,x vlansFmvsYorcmnant�simcmvxsssY.eryaevypvs .sLasgel�laalurkssaage opeasiauaremiv'mg. •BmnNRxyeWwalrchynlwmpal:nne Mee,Pew�seosmosis100.�. .n.oea�k an-;�pm•.:murMmwrron:wcur«srenzz xur,.: nlwb,w�+�anesz wwnlMz,ae�am.nais�.w, a�aw:owo •nn w�w11.1 A wXysl:euanelerom.enrc:lw.• ono,co� P9 w Ie<xnw.k.a.w�«wMw:rovoww.• amaroewn:�W.,:olmwn.,:,.daw:^rlwlrm:mnea�w;'.nvam r,xswe..«.nomlrr. lswywlm els:+nP�rol:Kre:4 wam�:awpla®rw:n✓meww;mm agenwsraaweaM ran. osa wxmloo. —— _ crc,. .wmnx w «�r�wm redam:nem:w�Rracuniwro:.ma. ew;wcesaa;wwina.• _ It I_ 9 nwc.sm.uvsarosinen lns�ieni wP�wiminm:�aim�iv�iwe'sxtrsn 1s - ea mw,awmae wam�p I 19 T 11 1 1 +blot ra ! 18 18 . P— is � II 14 -- r •�.. a.--�'fr _.?��K- u �_ • WON 11 i` September 7, 2017 Regular Board Meeting Agenda Packet- Page 260 of 294 Page 19 of 37 MAJOR TREATMENT PLANT PROJECTS OVERVIEW BY PHASE AND DRIVERS lO 0 Headworks Screenings Upgrade QQOO PLC Systems Upgrades='hares 1 and 2 lQ to Pump It Blower Building Seismic Upgrade1 2 3 Treatment Plant Urgen-R_pairs O1 Ski Refurbishment-Phase2 1 2 31009 Applied Research&Innovation s Influent Pump Station Electrical Improvements Q 2 3* Outfalllmprovements-Phwe7tog lO Mechanical and Concrete Renovations Q 2 3 * TP Safety Enhancements-Phases 4 to 11 (D Plant Control System I/O Replacement (D@09 Annual Infrastructure Replacement Program lO 0 10 Equipment Replacement 1I Recycled Water Distribution System Renovations Q 49 0 Fire Protection System-Phases 2 to 6 000 Rant Control System Network Upgrade Phases I and 2 Q 0 Piping Renovation-Phase 0 OOO 0 Odor Control Upgrades-Phase I and 2 (D Walnut Creek/Gmysan Creak Levee Rahab2 0O Wet Weather Flow Management ( UV Disinfection Upgrades 2 00 O Primary Expansion Project QTreatment Plant Security Improvements 0 0O Warehouse Seismic Upgrades QPlant-Vtrde Instmmentatian Upgrades Q &U Laboratory Seismic Upgrades Q Innovative Bioenergy Demonstration 0 0O Miscellaneous Seismic Upgrades O1 Solids Conditioning Building Roof Replacement 2 O Clearwell Improvements QN UV Hydraulic Improvements Q2 3g �� Secondary Treatment Hydraulic Improvements Q1 Condition Assessment of Buried Pipelines OOH W WTP SCADA Replacement O Plant Operations 5 Lab Data Improvements O 3:0 O Sokds Handling Facility Improvements-Phase 2 1Q to 0 Filter Plant Improvements �3 O Sokds Handling Facility Improvements-Phase 3 (D(2)0 go Aeration and Energy Upgrades (DO 040 Tunnel Improvements Q1 O2 0" Solids Handling Facility Improvements 3 Secondary Clarifier Improvements Plant Operations Building Seismic Upgrades 3 DAFT Improvements 88 Surcharge Soil Pile Relocation 1 2 NNrient Removal IBACWA Level p Aging Infrestructure Q Phase 1(0 to 5 years) Ql Q2 UV Disinfection Replacement •Capacity (1)Phase 2 IS to 10 years) 1 2 Treatment Plant SCADA Improvements 1.Regulatory (D Phase 3(10 to 20 •Sustainability years) Treatment Plant Protects and Their Drivers A&M Lo RECOMMENDED CAPITAL IMPROVEMENT PLAN 2017-2037 10.RECOMMENDED CAPITAL IMPROVEMENT PLAN The Capital Improvement Plan(CIP)encompasses a 11.8Billion (2016 sonars)20-rear imprwemem.program. 1%3% The Master Plans recon) aJ,ld projects were categorized into four progwms 1.Treama—plant(1e56Millian) 2.[ollettipn Syrtem(5819 Million) 3.Recycledwater(S26 Million) 4.General bnprovemeno(154 Million) ArdMcategory"Fvtp Unfunded'inclWesotheridentified projMstha[are not currently included in tae CIP.TMse^hrture unfuWed'Drojeas amount to an atldRional 1930 melion beyond tae$1.8 Billion CP,of which approzmarely 5501 million may be 110 wiNin tMnett 20 years.5ome 0these projects were identified to miat paemtal u—noun future rpubtions and oNer projetts eape to be costwleutral w Cen)ral San,such as the future Treatment Plant whowmle Mrecycled water. Collection System ■Recycled Water ■General Improvements Tofa/10-Y CJP Breakdown by Program 5120,000.000 5100.000.000 — - Sba"000 - 560000.000 — — sac.000.000 $20.000000 I I 2ma 2019 PID 20212022 20202000 TOa 21'lb 20212®2®2®02uTTl 2IX122W3 2WA 2RSS Rab Rill ■Treatment Fant ■Cpllemon System ■RecycRdlrhHl ■0eneral snpwemems __�, Ta[a110-Yex pPAnnual Gan fYaw Nn 20ta QDaaral - 1 September 7, 2017 Regular Board Meeting Agenda Packet- Page 261 of 294 Page 20 of 37 CAPITAL IMPROVEMENT PLAN CAPITAL IMPROVEMENT PLAN The Canpmhmriro4WPmnvm,Mmmr Plan enemnpemw a SlA bi16en7ID16delrvl Ayer mpW irpmwmem Pre9mm MPl la.dw mll<rnm Hrm^•��.e.<.t d=.rt.�:aM1 Sal9 r�illia.d mdrel i,.P�"•^^•.m witl.i.,lw 6i.e m.y..a.TM.e d.ort-rwm eM bpmrm:wwvne.n�aur oyonmo d�gwieuv mvn„c elweyo Pomar ry6io Meb.sd,he erni,vnmw< rte- UI R4 ��0 �ooT 10YEAR CIP 20 YEAR CIP lz9.cea.024 rmrb Generd lmproeemeam aro � s54:2-xa ema.a tv�e �I¢r x«ya,a vyet<. / camp<a 529.8]3A00 I.. 428.123.000 � 000.000 TdJ t6yer CP 5872,69,000 Tatd 20y<er CiP S1.803.474.O:C LI J%S ' ---IIIIIIIIIIII■IIIIIIIIIIII■IIIIIIIIIIII■IIIIIIIIIIIII♦�- \--- PROPOSED 10-YEAR CIP $873M OF IMPROVEMENTS IDENTIFIED (I n'000) Shownin2016Do11ars E 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY23/24 FY 24/25 FY 25/26 FY26/27 8,707 $50,502 $48,611 $46182 $56,523 $51,636 $23,375 $34,950 $37,392 Solids Improvements Phases 2&3 $0 $0 $0 $0 $0 $o $20,190 $20,190 $20,190 (Digesters+FBI)Col lectionSystem 7,180 $35,752 $38,000 $39,440 $36,759 $38,293 $41,739 $41,985 $45,703 Recycled Water $540 $1,210 $5,771 $5,771 $125 $1,647 $9,099 $125 $125 2,912 $3,456 $1,943 $3,298 $4,173 $1,798 $2,798 $1,798 $2,570 1,500 $2,000 $2,000 $2,000 $2,000 $2000 $2,000 $2000 ,040,839 $92,920 $96,325 $96,691 $99,580 $95,374 $99,201 $101,048 $107,980 $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 $0 ep O1 O � d N N } > T > Y Y E General ImprovementsRecycled Water Solids Improvements Phase 2&3(Digesters+FBI) Treatment Plant Collection System 1 September 7, 2017 Regular Board Meeting Agenda Packet- Page 262 of 294 Page 21 of 37 UPDATING TOOLS FOR BEST PRACTICES: _ 1. PROGRAM MANAGEMENT INFORMATION SYSTEM: PMIS- EBUILDER 2. COLLECTION SYSTEM HYDRAULIC MODEL: INFOWORKS 3. COLLECTION SYSTEM RISK ASSESSMENT AND MANAGEMENT TOOL: INFOMASTER 4. COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM: CMMS CITY WORKS 5. GEOGRAPHIC INFORMATION SYSTEM: ESRI GIS 6. PIPE INSPECTION MANAGEMENT SOFTWARE: IT PIPES CCTV Asset Lifecycle CtyworksT Empowering GIS \ v Maintain • •Computerized Builder, Maintenance •, Management System(CMMS) Operate i •Supervisory Control and Data Acquisition(SCADA) system rn..�v�i�vrc i r.ue sowoa. iC�Y — Tw_ i scada September 7, 2017 Regular Board Meeting Agenda Packet- Page 263 of 294 Page 22 of 37 Why Now? CAPITAL IMPROVEMENT PLAN The Comprehensive Wastewater Master Plan encompasses a$1.8 billion(2016 dollars)20-year capital improvement program (CIP)for the collection system and treatment plant,with$873 million of capital improvements within the first ten years.These short-term and long-term investments in our systems align with our mission to always protect public(health and the environment and maintain the excellent service levels our customers expect from Central San. • year implementation '• $120,000,000 $100.000.000 $80.000,000 $60.000,000 — $40.000.000 $20.000.000 .. 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2007 ■Treatment Plant ■Collection System ■Recycled Water ■General Improvements \ I C3 Existing Concerns Many projects in varied stages Too many spreadsheet duplications Reports are time consuming Communication between divisions and departments Efficiency — not everyone uses same tools Manual data entry and lots of paperwork Unable to get speedy project status snap shots (% completion or financials) Difficult to determine encumbrances "OHL, --— -- -�� September 7, 2017 Regular Board Meeting Agenda Packet- Page 264 of 294 Page 23 of 37 Purpose The PMIS system will provide: Tools for program, project, and construction management Visibility into program and individual project performances Streamline project management functions and processes Interactively organize and report information about the projects in the CIB, CIP, and 20-yr planning horizon This will enable management to: Track program and project status View program performance on a continual basis Monitor work so that it is delivered on-time and on-budget ®Lt wide-- . ��-, Users of Project Information Projects1p tall, ',,�.Division ld , 4 F"_ -7 Planning& Other Divisions'.Project Managers Program L, Groups Management P� .1 Information System F�_ -. - Finance& Executive Management Accounting Team :.. . . Dire tors September 7, 2017 Regular Board Meeting Agenda Packet- Page 265 of 294 Page 24 of 37 MOBILE Bringing PMIS on the job site will saves time for the construction manager and staff • View documents and workflows in the field • Address or start action items • Daily Inspection Reports with photos • Take photos and attach to forms • Redline PDF drawings and photos, as-builts • Any e-Builder form can be mobile enabled • View documents while offline q Integration with Financial System 5 eye. jjiiS / li( ERP — system�� (CCCSD FTP site) `(cloud-based) Integration configured during Phase 1 (Program Management). One-directional integration on five-points: 1. Projects&contracts 2. Any changes to (1) 3. Expenditures 4. Updating to paid status 5. Vendors list September 7, 2017 Regular Board Meeting Agenda Packet- Page 266 of 294 Page 25 of 37 Rebuilding the GIS Replaced all desktop and web GIS systems with Esri ArcGIS platform Migrated our GIS data into an industry-standard data model Implemented data quality validation tools Refreshed data from 31d parties Standardized identification and naming for all assets 116 wide--- - , _W_ GIS-Centric Asset Management InfoWorks1CM� InfoMasLae CltywOrkS Hydraulic Capacity Risk Model Asset Model Prioritized Capital Plan Management _T esri ArcGIS Geodatabases and Map Services CCTV Inspection/ Condition Assessment SUNGARD _ _ _ GEO PORTAL Enterprise Resource e Document PlanningPortal for ArcGIS,Geocortex (ERP)� Management Permitting Record Drawings •Acc unting Completed Permits •Land Use Easement Doc mems Financial Asset Management Documents • Land development Information �7/•�I�\' September 7, 2017 Regular Board Meeting Agenda Packet- Page 267 of 294 Page 26 of 37 Cityworks Replaces Accela & Mainsaver Relies on GIS for asset registry Supports both horizontal assets (sewer collection/water distribution) and vertical assets (treatment plants, pumping stations, general facilities) Web interface Mobile apps (iOS, Android) 6 iL �: - _ I . MMMMMMMMI I Cityworks in the Field - Collection Systems kL Q ` September 7, 2017 Regular Board Meeting Agenda Packet- Page 268 of 294 Page 27 of 37 Cityworks for Treatment Plant ti % - f Cityworks/GIS ftCityworks/GIS Improves Information Access Closed Work Order Labor Hours by Shop ,01jVj) 1:entra.1:-nd- -1. KPIs-Last 12 Months Sanitary Distrid Co,pll,noo and PM&PDM Work Orders 1w xe Au,,1eP N o o 11 11 21 soo. u- -ol .z ont— Closed Work Order Labor Hours oem correame Rextive M oe. Predictive V 32% 17% "AWL, September 7, 2017 Regular Board Meeting Agenda Packet- Page 269 of 294 Page 28 of 37 ITpipes in Action -4[117 lip I '"`"Tussisrw V. r �4 .L, / Collection System Hydraulic Capacity Modeling .4owr I n nov ze° I nfoWorks ICM 1 •.� y � � SE with ArcG IS Uses GIS collection system piping network data and Sun and land use data Supports the Comprehensive Wastewater Master Plan September 7, 2017 Regular Board Meeting Agenda Packet- Page 270 of 294 Page 29 of 37 Risk Assessment and Capital Planning nnovyze° I nfoMaster° Consumes data from various sources GIS asset data (including condition assessments) Cityworks maintenance history InfoWorks hydraulic model Other GIS reference data (soil types, nearby facilities) Calculates Business Risk Exposure (BRE) for assets When will assets need to be replaced? How much will replacement cost? Calculating Risk for Collection System Assets r- - .•. • rConsequelnce , of Failure of Failure Exposure .O . . – – A L—�.� L A ® :Bottlenecks Velocities •Capacity •Bottlenecks •Blockages/overflows Risk Class Example Capital Action Age Hospitals,Schools,Etc. High Priorit in :Age •Industry High Standard Priority in CIP/Biannual soil Type Population Density Operational Frequency •Railroads/Fault Lines •Street Paving Medium Low Priority in CIP/1 in 5 Years Operational Frequency Pipe Failure History Traffic Disruption Repairs/Lining •Community Relations Low 1 in 10 Years Operational Frequency r- Proximityto creeks and Negligible Wait for a problem to arise •Various techniques •water bodies �00 September 7, 2017 Regular Board Meeting Agenda Packet- Page 271 of 294 Page 30 of 37 Risk-Based, Long-Term Collection System Capital Improvement Prioritization PeYmd Cost($M) Mileage vaV4C[�Vn r L + — M O. a'$ bL 5-10 Years $180 42 �nYxrs _ • < >� - �/ is \ is mmwmam.owsr - / 10-20 Years $441 184 - - 20-30Years $724 281 3050 Years $1,156 403 5075 Years $575 206 75-100 Years $808 276 60.000.000 3 6a. _ The Future of Energy ► at Central San P3 BioEnergy Project Ilk z Al, September 7, 2017 Regular Board Meeting Agenda Packet- Page 272 of 294 Page 31 of 37 DEVELOPED A FLEXIBLE PHASED APPROACH TO SOLIDS HANDLING —w— Phase 1 Phase 2 Phase 3 (0-5 Years) (6-10 yrs.) (11-20 yrs.) MHFS MHFS MHFS MHFS FBI Design Phase 1 Solids Construct Phase 1 Yes Design Phase 2 Solids Yes Construct Phase Yes Handling Facilities Yes Replace Handling Facilities Solids Handling � 3 Solids Handling Improvement Project Facilities Improvement Project: Facilities MHF with Improvement Project NO Add 2 Anaerobic Improvement FBI NO Digesters and Evaluate Project:2 a High Strength Waste Digesters Innovative Bioenergy (HSW)Program NO g NO New Alternative Solids Yes Innovative Bioenergy and Ener Technology fnnative gY gY � Construct Phase 1 Project Evaluation Bioener Project yes ergygY 1 Innovative BioEnergyYES ructConstruct Phase 2 e 3Bioenergy Project NO ergy HSW Program Cogen Yes NO No Implement Cogen Cogen Improvement Project Renew 5-Year Solar Cogen Cogen Turbine Maintenance Replace Cogen with a 5- Renew 5-Year Solar Agreement Yes Year Mfr.Maintenance Yes Turbine Agreement Maintenance Agreement REVISED PHASED APPROACH TO SOLIDS HANDLING Phase 1 Phase 2 Phase 3 (0-5 Years) (6-10 yrs.) (11-20 yrs.) MHFS MHFS MHFS Design Phase 1 Solids Yes Construct Phase 1 Design e 2 Soli andling MHFS FBI Handling Facilities � Solids Handling Facilitie ement Con ct Ph 3 R e Improvement Project Facilities Project:Ad o Anaerobic Solids ing M I mprovement Project Facilities vement FBI NO Digesters Ev ate a High oject: Innovative Stre Waste P ram Digesters Bioenergy Abandon New Alternative yes Innovative Bioenergy Yes nera Solids and Energy Construct Phase 1 Innovative Bioenergy an ert Technology Project Bioenergy Project Construct Phase 2 Bioenergy Yes Innovative Bioenergy, to nd Evaluation Project Construct Phase 3 a FOG Bioenergy Program No Cogen Yes COGEN Implement Cogen Renew 5-Year ge X Improvement Project Turbine Maintenance Agreement Replace Cog ith a 5-Year Reolar Mfr.Maint n greement Turbance September 7, 2017 Regular Board Meeting Agenda Packet- Page 273 of 294 Page 32 of 37 P3 BioEnergy Project �I Central Contra Costa Sanitary District E'er== �f a REQUEST FOR INTEREST R ,l 0116- J REQUEST FOR INTEREST(RFI)IN A PUBLIC-PRIVATE PARTNERSHIP FOR DEVELOPMENTAND IMPLEMENTATION OF A FULL-SCALE BIOENERGY FACILITY APRIL 20,2017 RESPONSE DEADLINE MAY 31,2017 4:00 PM CONTACT MELODY LABELLA M LABELLAOCENTRALSAWORG off iL 'r L Active Applied Research Program at Central San September 7, 2017 Regular Board Meeting Agenda Packet- Page 274 of 294 Page 33 of 37 Recent Applied Research Efforts i 4 06 i -- IA Zeolite-Anammox Centrifuge Ultraviolet Pilot I Pilot Transmittance Objectives: Evaluate Objectives: Test new Objectives: Investigate feasibility for main- technology for higher decreasing UVT trend & stream nutrient removal dewatered cake solids identify UVT of different Lead: Regulatory Lead: Operations/ wastewater streams i�.6. .*J_W.L Compliance Control Systems Lead: Planning w: Recent Applied Research Efforts J � Filter Capacity Caustic Addition Sludge Testing Pilot Screening Objectives: Evaluate Objective: Determine Objectives: Remove process capacity & caustic system design plastics from sludge to performance of existing criteria for scrubber pH reduce HCI furnace filter plant control & reduce HCI emissions - Lead: Planning furnace emissions Lead: Capital Projects Lead: Regulatory - Compliance Nor— September 7, 2017 Regular Board Meeting Agenda Packet- Page 275 of 294 Page 34 of 37 Current Applied Research Efforts —A 1 r Wet Scrubber/ Lime Selector Air Pollution Reduction Evaluation/SRT Control Pilot Testing Control Objectives: Confirm Objectives: Reduce Objectives: Improve performance & furnace loading, secondary treatment, C criteria, reduce operations & more consistent evaluate boiler maintenance costs sludge volume index bypass performance (SVI), reduce bulking, & scrubber water increase treatment& potential impacts filter capacity !]'1 A Look Ahead at Applied Research — Possible Nutrient Removal Pilots ,simuit—us iinmraw J > ;Fut seining iaeniion Nereda® cydus mag Membrane Aerated Bioreactors Aerobic Granular Sludge • Enhance nutrient removal treatment • Innovative nutrient removal process that capacity of existing tanks reduces energy needs &does not require • Possibly reduce plant expansion needs external carbon addition • Membranes in anaerobic zone deliver • Sequencing batch reactors integrated into oxygen to a biofilm attached to the existing continuous flow reactors LIL membrane surface • Completing feasibility report for pilot, • Completing feasibility report for pilot considering inter-agency pilot options F% r(�; _ 1111- i September 7, 2017 Regular Board Meeting Agenda Packet- Page 276 of 294 Page 35 of 37 A Look Ahead at Applied Research - Solids Handling WE&RF HYPOWERS Project Innovative BioEnergy Project • Awarded $1.2M DOE grant in Dec. 2016 • Led by Resource Recovery Program • Emerging hydrothermal resource recovery Manager process (converts wastewater solids to • Reduce operations& maintenance costs, biofuel, renewable gas,fertilizers, etc.) strive for net zero energy and demonstrate • Phase 1: Pilot Planning/Design/Permitting readiness of new technology • Phase 2: 3 ton per day pilot • Solicit interested bioenergy companies NL • Collaboration with WE&RF, PNNL, Genifuel, interested in partnership opportunities to Merrick,Tesoro, MicroBio Engineering, produce renewable energy and process a oCal Gas, Utility Advisory Panel, &Others portion of the wastewater solids Xlftl A Look Ahead at Applied Research - Collection System Inspections Large Diameter Pipe Inspections Force Main Inspections • Cutting edge inspection technologies • Pressure transient monitoring, acoustic (laser scanning, 3-D HD Cameras, sonar, etc.) leak detection, electromagnetic • Over 76 miles of large-diameter sewers from • Over 21 miles of force main up to 30" 24"to 102" diameter (mostly reinforced diameter (concrete, ferrous, plastic pipe NL concrete pipe, over 50%are>50 years old) materials) • Inspections prioritized by risk score Inspections prioritized by criticality • Update condition scores, investigate • Update condition scores, investigate rrosion and sediment, defects, etc. corrosion, defects, etc. ll September 7, 2017 Regular Board Meeting Agenda Packet- Page 277 of 294 Page 36 of 37 A LOOK AHEAD AT APPLIED RESEARCH/PLANNING — SEWER MODELS **=N- InfoMastee V7: I�I� ��IIU�IIIIIII��II011�id asea�aaa$g�e�-------------aea- Continue to Pilot & Optimize Test Smart Manhole Covers InfoMaster Risk Model • Monitor surcharge in key areas Update sewer degradation model of collection system Update sewer replacement plan ® Investigate/validate InfoWorks Investigate software improvements model predictions (e.g. new GIS layers) Lessons Learned Strategic Plan helps focus staff priorities and deliver Board goals Comprehensive Master planning used as a lenses to the future (What, when, why, how, how much) Updating and implementing new tools GIS, PMIS, CMMS, hydraulic model, risk model Implementing Energy Policy Applied research September 7, 2017 Regular Board Meeting Agenda Packet- Page 278 of 294 Page 37 of 37 Thank you ! Jean-Marc Petit, RE, ` Director of Engineering and Technical ,,�--•. Services Central Contra Costa Sanitary District 5019 Imhoff PI. Martinez, CA 94553 (925) 229-7112 jmpetit(a-centralsan.org ' t � i1 September 7, 2017 Regular Board Meeting Agenda Packet- Page 279 of 294