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Home My WebLink About00. BOARD AGENDA 09-07-17 .Jd% Central Contra Costa Sanitary District Protecting pub REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA PAUL H.CAUSEY-President JAMES A.NEJEDLY-President Pro Tem Thursday, September 7, 2017 MCHAELR.NCGILL Board Room TAD J.PILECKI 1:30 PM DAVID R.WILLIAMS PHONE:(925) 228-9500 FAX(925) 372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. September 7, 2017 Regular Board Meeting Agenda Packet- Page 1 of 294 Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE INTRODUCTIONS 1. New employee: • Justin Mercer, Instrument Technician in the Operations/Plant Maintenance Division, effective August 21, 2017 Staff Recommendation: Welcome Mr. Mercer PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER AWARDS AND PRESENTATIONS 2. Adopt Resolution No. 2017-037 commending Talksics Toastmasters Club #6718 on its 30th Anniversary Staff Recommendation (Motion Required): Adopt the resolution. 3. Receive the National Association of Clean Water Agencies (NACWA) 2016 Peak Performance Award - Platinum 19 (5-minute staff presentation) Staff Recommendation: Plant Operations Division Manager Alan Weer will present the award to the Board. CONSENT CALENDAR 4. Approve the following: a. August 14, 2017 Special Board meeting minutes b. August 17, 2017 Regular Board meeting minutes 5. Review June and July 2017 Financial Statements and Investment Reports. Approval recommended by Finance Committee. 6. Adopt Resolution No. 2017-038 establishing the appropriations limit in the amount of $105,246,364 for Fiscal Year(FY) 2017-18, in accordance with Article XI I I B of the California Constitution, using the change in the California per capita personal income percentage and change in population to calculate the appropriations limit 7. Approve (1) proposed revisions to Board Policy No. BP 005 - Statement of Investment Policy;and (2) Investment Guidelines Documents (IGDs) related to the following: • GASB 45 Other Post-Employment Benefits (OPEB) Trust (revised), and • Pension Pre-Funding Trust (new) Approval recommended by Administration Committee. September 7, 2017 Regular Board Meeting Agenda Packet- Page 2 of 294 8. Adopt Resolution No. 2017-039 (1) accepting a grant of easement for a sanitary sewer easement (SSE)from Matthew Locati on a parcel located at 4 Diablo Vista Way in Lafayette (APN 169-150-007); (2) accepting a grant of easement for an SSE from Pamela Locati on a parcel located at 6 Diablo Vista Way in Lafayette (APN 169-150-008); and (3) authorizing staff to record documents with the Contra Costa County Recorder 9. Adopt Resolution No. 2017-040 (1) accepting an Offer of Dedication for sanitary sewer easements (SSEs)from developer Blackhawk Meadows, a California limited liability company, as related to the 2500 Blackhawk Road Sewer Project, Job 6564, Subdivision Map 9329, located in the town on Danville; and (2) authorizing staff to record documents with the Contra Costa County Recorder 10. Approve 3.4 percent salary adjustment (from $262,500 to $271,428 per year) and other amendments to Employment Agreement for General Manager Roger S. Bailey, effective retroactively to August 18, 2017 Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. PUBLIC HEARINGS HEARI NGS OTHER BOARD ACTION ITEMS 11. Consider adopting new Board Policy No. BP 029 - Debt Management and Continuing Disclosure. Approval recommended by Administration Committee. [Continued from August 17, 2017 meeting.] (5-minute staff presentation) Staff Recommendation (Motion Required): Adopt new BP 029 - Debt Management and Continuing Disclosure. 12. Review and approve expenditures dated September 7, 2017. Approval recommended by Finance Committee. No presentation is planned,staff will be available to answer questions Staff Recommendation (Motion Required): Approve the expenditures. LEGISLATIVE MATTERS 13. Receive update on pending legislative matters and provide direction on priority legislation. (10-minute staff presentation) Staff Recommendation: Receive the update and provide direction to staff as appropriate. REPORTS AND ANNOUNCEMENTS 14. General Manager- Reports a. Receive Fiscal Year 2016-17 Strategic Plan Annual Report- Summary of Achievements. Reviewed by Administration Committee. (10-minute staff presentation) Staff Recommendation: Receive the report. September 7, 2017 Regular Board Meeting Agenda Packet- Page 3 of 294 15. General Manager-Announcements a. Announcements - September 7, 2017 Staff Recommendation: Receive the announcements. 16. Counsel for the District 17. Secretary of the District 18. Board Members - Committee Minutes a. August 21, 2017 -Administration Committee - Member McGill and Member Williams b. August 28, 2017 - Real Estate, Environmental & Planning Committee - President Causey and Member Pilecki C. August 29, 2017 - Finance Committee - Member Nejedly and Member Pilecki Staff Recommendation: Receive the Committee minutes. 19. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member McGill • August 22-24, 2017 - California Association of Sanitation Agencies (CASA) Annual Conference in San Diego Member Ng" dl Pilecki • September 6, 2017 - Board Liaison presentation to the Martinez City Council President Causev • August 22-24, 2017 - CASAAnnual Conference in San Diego Staff Recommendation: Receive the reports and announcements. 20. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 21. Board Members - Other Items EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION September 7, 2017 Regular Board Meeting Agenda Packet- Page 4 of 294 CLOSED SESSION 22. Closed session pursuant to Government Code Section 54957(a) - Threat to public services or facilities 23. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • IEDA • Roger S. Bailey, General Manager • Ann K. Sasaki, Deputy General Manager • Philip R. Leiber, Director of Finance and Administration • Teji O'Malley, Human Resources Manager Employee Organizations: • Employees'Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group 24. Personnel matters pursuant to Government Code Section 54957. Public Employment- Title: Secretary of the District RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT September 7, 2017 Regular Board Meeting Agenda Packet- Page 5 of 294