HomeMy WebLinkAboutENGINEERING & OPERATIONS MINUTES 07-31-17Il Central Contra Costa Sanitary District
SPECIAL MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
ENGINEERING & OPERATIONS
COMMITTEE
MINUTES
Monday, July 31, 2017
10:30 a.m.
2nd Floor Conference Room
5019 Imhoff Place
Martinez, California
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Chair Jim Nejedly
Member Paul Causey
Staff.
Roger S. Bailey, General Manager
Jean -Marc Petit, Director of Engineering and Technical Services
Edgar Lopez, Capital Projects Division Manager
Neil Meyer, Plant Maintenance Division Manager
Alan Weer, Plant Operations Division Manager
Clint Shima, Senior Engineer
Lupe Saldana, Administrative Services Supervisor
1. Call Meeting to Order
Chair Nejedly called the meeting to order at 10:31 a.m.
2. Public Comments
None.
3. Items for Committee Recommendation to Board
BOARD OF DIRECTORS:
PAUL H. CA USEY
President
JAMES A. NEJEDLY
President Pro Tern
MICHAEL R. MCGILL
TAD J. PILECKI
DA VID R. WILLIAMS
PHONE: (925) 228-9500
FAX.- (925) 676-7211
www.centralsan.org
a. Review draft Position Paper to declare an emergency and adopt a
resolution making findings and authorizing the General Manager under
Public Code 22050(b) to execute a construction change order with
W.M. Lyles Co. to perform emergency work on the Treatment Plant
Primary Sedimentation Tanks
Engineering & Operations Committee Minutes
July 31, 2017
Page 2
Mr. Lopez, referring to the agenda materials, explained that this is an
emergency item because the scope of work cannot be completed in time
for the rainy season if taken through the regular design and bidding
process.
The Committee elected not to view the slide presentation provided with
the agenda materials as they had viewed the information ahead of time.
Member Causey preferred that the costs stay in the range of $600, 000.
Mr. Lopez explained that costs will be better known after tank four is
inspected, which is starting this week. He mentioned that the proposals
were provided in unit price costs and consistent with pricing received by
staff in the past.
In response to a question from Member Causey as to a contingency plan
if the rainy weather should commence before project completion, Mr. Petit
stated that Operations can divert flows to the basins, however, this would
limit the ability to use these basins to stabilize incoming wet weather flows.
Mr. Petit explained that staff worked with three onsite contractors, one was
too busy and could not perform the work without impacting the ongoing
project. He stated that contractors do not want change orders because it
distracts them from their main work and they cannot always assemble
crews to do the extra work.
Mr. Petit explained that the primary improvement project will need to
continue to address the other scope items, however this work is needed
now before the wet weather season. The repair work is mechanical only
and the other project items will be designed and constructed in future
years.
Chair Nejedly expressed concern that these issues were not fixed sooner.
Mr. Bailey expressed the same concern stating that he recalled that eight
months ago there was a failure. Mr. Petit explained that the work had been
identified for a project starting design this year and staff made repairs in
January prior to the storms in February. Due to the recent failure, staff is
proposing to expedite the worse components so that these tanks can be
reliable for the upcoming rainy season.
Member Causey commented that going forward these projects should be
done on a more timely manner to avoid an emergency, regardless of
budget since there is money in reserves.
Engineering & Operations Committee Minutes
July 31, 2017
Page 3
Member Causey stated that the Committee recommends moving forward
with the project; that the Committee makes no recommendation on the
Resolution because the Committee has not seen the Resolution.
Mr. Petit noted that District Counsel is working on the Resolution and it will
be provided to the Board prior to the August 3 Board meeting.
COMMITTEE ACTION: Reviewed and recommended Board approval
of the project; however, no recommendation was made on the
proposed resolution because it was not available for review.
4. Announcements
a. Reject all bids for the Fire Protection System, Phase 2, District Project
7322, which were opened on July 25, 2017.
Mr. Lopez announced that two bids were received last week at more
than double the construction estimate of $7001000. Both bids exceeded
$1.5 million; therefore, staff will recommend rejecting all bids at the
August 17, 2017 Board meeting. Staff will update the Committee on the
status of the project at a future meeting.
COMMITTEE ACTION: Received the announcement.
5. Future scheduled meetings:
a. Monday, August 21, 2017 at 1:00 p.m.
Tuesday, September 12, 2017 at 1:00 p.m.
Tuesday, October 10, 2017 at 1:00 p.m.
6. Suggestions for Future Agenda Items
None.
7. Adjournment — at 10:47 am