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HomeMy WebLinkAbout04-13-1972 AGENDA BACKUPMINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD APRIL 6, 1972 The District Board of Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting located at 1250 Spring - brook Road, Walnut Creek, County of Contra Costa, State of California, on April 6, 1972, at 8:00 o'clock P.M. The meeting was called to order by President Allan. I. ROLL CALL PRESENT: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan ABSENT: Members: None II. APPROVAL OF MINUTES After comment by Member Boneysteele, it was moved by Member Gibbs, seconded by Member Rustigian, that the Minutes of the meeting of March 16, 1972, be approved after making the following change: Under "VIII. REPORTS, COUNSEL FOR THE. DISTRICT", delete the last para- graph and substitute the following: "Member Boneysteele reported on a meeting in San Francisco with Senator Marks concerning continuing education for professional engineers': Motion changing Minutes of the meeting of March 16, 1972, carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None 111. APPROVAL OF EXPENDITURES It was moved by Member Gibbs, seconded by Member Rustigian, that the expenditures, as reviewed by the Expenditure Committee and as submitted by the General Manager -Chief Engineer, be approved, reference being speci- fically made to Sewer Construction Vouchers Numbers 1336 to 1383, inclusive, Running Expense Vouchers Numbers 14257 to 14412, inclusive, Payroll Vouchers Numbers 1478 to 1586, inclusive, Local Improvement District 50 Construction Fund Vouchers Numbers 147 and 148 and Local Improvement District 51 Construction Fred Vouchers Numbers 10 and 11, Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None VI. OLD BUSINESS DISTRICT REVENUE PROGRAM Mr. Horstkotte, General Manager -Chief Engineer introduced Mr. Jay McCoy of the staff and explained for the benefit of the Board Members Mr. McCoy's professional experience, the duties to which he has been assigned, and then asked Mr. McCoy to report on a survey investigation project he had conducted in relation to the District Revenue Program, Mr. McCoy explained in detail the scope of the survey investigation which encompassed: a. A field survey of ail parcels oE land within the District, b. Preparation of data cards for all parcels except improved sing1,1 lot residential property, e Determination of data on water consumption for industrial, com- mercial and governmental users d. After interpretation of the above data, appropriate charges were applied to all parcels of property to determine District revenue, e. Development of an administrative billing and posting procedure to implement the revenue program. Intcrsperced throughout Mr, McCoy's presentation, Board Members and staff posed questions and discussed various aspects of the survey investi- gation and its impact on the revenue program, after which Mr. Horstkotte commended Mr. McCoy for a fine report. In response to an inquiry from Member Gibbs, Mr. Horstkotte explained that data on water usage was related to the special service charge and not the proposed environmental quality charge. He further indicated that the District had previously elected not to levy a special service charge but that such a charge was now appropriate in order to properly allocate costs of plant operation to commercial and industrial users. Board Members and staff then discussed various aspects of imposing the environmental quality charge and the special service charge simultaneously. Mr. Bohn, Counsel for the District, explained that determination of a special service charge was the responsibility of the General Manager -Chief Engineer and, therefore, different in concept from the environmental quality charge. In response to a question related to billing procedure, Mr. Horstkotte and Mr. Bohn explained to the Board Members the distinction between the hearing scheduled for April 13, 1972, and a hearing which would be scheduled in June, 1972. Board Members and staff then discussed various aspects of the billing procedure, particularly as it related to the environmental quality charge and the special service charge. Member Gibbs suggested that, for clarity of purpose, the environmental quality charge should be applicable to all parcels within the District and that the special service charge for designated parcels would be adjusted to reflect the environmental quality charge. After discussion, the Board Members were in agreement that the environmental quality charge would be applicable to all parcels within the District and was a matter for hearing consideration. Mr. Dalton, Administrative Engineer, then reviewed for Board Members "Chapter 11, Fees and Charges", and the major proposed changes that had been incorporated. The first major proposal was the elective fixture charge. Board Members and staff discussed and agreed upon the advisability of re- taining the elective fixture charge after which it was moved by Member Gibbs, seconded by Member Mitchell, that the elective fixture charge be retained in the District Code as modified in the proposed draft. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None 2 The second major proposal to Chapter 11 is "Article 7, Environmental QuaiiLy Charge". Mr_ Bohn, Counsel for the District, reviewed Article 7 while uroposing various amendments to the draft. Board Members and staff discussed various aspects of the Environmental Quality Charge, including comqoal-s on accounting procedures fo,, use of depreciation. During the dis- cussion Board Members made amendments to the proposed draft. MT:. Dalton commented that, in addition to the revenue program being consideKed, the District would have Lo resort to short-term borrowing to finreice the expanded treatment plant. Board Members and staff then discua- seri the District's financial plans, after which it was moved by Member Gibl-s, aeconded by Member Rustigian, that "Chapter 11, Fees and Charges" as amended, be a matter for Board consideration at the hearing on April 13, 1972 Car - rd by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan N0ES tembers: None ABSENT: Members: None Mn-,3er Mitchell suggested that staff prepare appropriate charts and gfaphs, including costs, as aids for the hearing® Member Boneysteele commented that the decision facing the Board on April 13, 1972, is whether to proceed with expanded treatment plant project 07not If the decision is to proceed, the second matter to consider is how to allocate the. cost for the project. LOCAL LWROVEMENT DISTRICT NO. 50 Continued to a future meeting. VII NEW BUSINESS CONSENT ITEMS ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT it was moved by Member Rustigian, seconded by Member Gibbs, that ease- ments from John H. and Marian D. McCosker, Job 2113, Parcel 4, and from Ornig3as E. and Nancy N. Carlson and from Arthur R. and Evelyn D. Anderson, Job 2107, Parcel 1, be accepted at no cost to the District and their re- coviing ordered. Carried by the following vote: AYES: Members: Boneysteeie, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members; None NOTICE OF _COMPLETION DISTRICT SEWERTNG PROJECT 1883, WALNUT BOULEVAB1) WALNUT CREEK It was moved by Member Rusttgian, seconded by Member Gibbs, that the General Manager -Chief Engineer be authorized to file Notice of Completion for District Sewering Project 1883, Walnut Boulevard, Walnut Creek. Carried by Che following vote2 AYES Members Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOESg Members None ABSENT: Members: None RESOLUTION NO. 72-14 ESTABD:SHING ELIGIBILITY LIST FOR CIVILENGINEER ASSISTANT II AND RESOLTJTION NO. 72-15, APPOINTING MR. JACK H. CASE, CTVIL ENGINEERING ASSISTANT 11 At the request of Member Boneystecle that the Board Members consider both Resolutions jointly, and after explanation by staff on administrative 3 procedures related to selection and placement of applicants on the eligibility list, it was moved by Member Gibbs, seconded by Member Mitchell,that Resolu- tion No. 72-14 and Resolution No. 72-15 be adopted. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mttchcil, Rustigian and Allan NOES: Members: None ABSENT: Members: None AUTHORIZATION TO TRANSFER RUNNING EXPENSE AVAILABLE BALANCE FUNDS TO THE SEWER CONSTRUCTION FUND BALANCE After explanation by Mr. Horstkotte, General Manager -Chief Engineer, it was moved by Member Mitchell, seconded by Member Boneysteele, that authoriza- tion to transfer $200,000.00 from Running Expense available balance tund to the Sewer Construction Fund balance be approved. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None 1971-1972 AUDIT Upon the recommendation of Mr. Horstkotte, General Manager -Chief Engineer, it was moved by Member Boneysteele, seconded by Member Mitchell, that Mr. J. S. Plourde, C.P.A., be retained to prepare the 1971-1972 Audit Report. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None CONSENT TO EXECUTION OF EASEMENT TO PACIFIC GAS AND ELECTRIC COMPANY After explanation by Mr. Horstkotte, General Manager -Chief Engineer, it was moved by Member Rustigian, seconded by Member Boneysteele, that the President and the Secretary be authorized to execute Consent to Execution of Easement to Pacific Gas and Electric, Local Improvement District No. 2, Granger Street, Walnut Creek. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None AUTHORIZATION TO ACCEPT EASEMENTS AT COST TO THE DISTRICT After explanation by Mr. Horstkotte, General Manager -Chief Engineer, and after response to questions from Members of the Board, it was moved by Member Gibbs, seconded by Member Rus tigian, that payments from Sewer Con- struction funds in the amounts of $253.00 to Lee E. Stanley for easement, Parcel 1., Job 2100, and $1,200.00 to Douglas U. Gallagher for easement, Parcel 2, Joh 2100, be authorized, the easements be accepted and their recording ordered. Carried by the following vote: AYES: Members Boneysteele, Gibbs, Mi-chell, Rustigian and Allan NOES: Members: None ABSENT: Members: None AUTHORIZATION TO NEGOTIATE EAST BAY MUNICIPAL UTILITY DISTRICT RE,T4EST FOR USE OF DISTRICT RIGHT OF WAY After explanation by Mr. Horstkotte, General Manager -Chief Engineer, and discussion between Members of the Board and staff on various aspects of the request by East Bay Municipal Utility District, it was moved by Member Mitchell, 4 seconded by Member Gibbs, that staff be authorized to negotiate with East Bay Municipal Utility District on its request for use of District right of way in the former Sacramento Northern Railroad right of way between Moraga and Lafayette. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None INFORMATION Board Members noted correspondence received from Mr. Dan Sedar, com- mented on correspondence received from the Environmental Protection Agency and the Local Agency Formation Commission, and discussed briefly correspon dence received from the Board of Supervisors, Contra Costa County. AUTHORIZATIONETEL..2p FOR ADDITIONAL DEPOSIT TO CONTRA COSTA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT DISTRICT SEWER NG PROJECT 1977, SAN RAMON CREEK WALNUT CREEK After explanation by Mr. Horstkotte, General Manager -Chief Engineer and staff that the Flood Control District had revised their estimate on costs to complete District Sewering Project 1977, it was moved by Member Mitchell, seconded by Member Gibbs, that authorizPtion in the amount of $41,800.00 from the Sewer Construction Funds for additional deposit to the Contra Costa County Flood Control and Water Conservation District for District Sewering Project 1977, San Ramon Creek, Walnut Creek, be approved. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None RESOLUTION NO. 72-16 A RESOLUTION AUTHORIZING FILING APPLICATION FOR FEDERAL GRANT FOR SEWAGE TREATMENT WORKS AND PROVIDING CERTAIN ASSURANCES After explanation by Mr. Horstkotte, General Manager -Chief Engineer, it was moved by Member Gibbs, seconded by Member Rustigian, that Resolu- tion No. 72-16 be adopted. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None MATTERS FROM THE FLOOR Member Mitchell made inquiry regarding the California Association of Sanitation Agencies' meeting scheduled for April 28-29, 1972, at Ramada inn, Fresno, California Board Members and staff discussed method of reimburse- ment for those attending the meeting, after which it was moved by Member Rustigian, seconded by Member Gibbs, that individuals attending the meeting be authorized expenses, transportation and registration fees c Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rust -Lean and Allan NOES: Members: None ABSENT: Members: None Staff was directed Lo make reservations for those attending Member Mitchell suggested staff prepare a Standard District form for itemization of expenses which could be filed with the District. 5 Member Boneysteelcinquired from Mr, Bohn, Counsel for the District, the status of a proposed District ordinance to prohibit soft -water regenera- tion discharges. Mr. Bohn requested guidance on Che specific intent of the Board Members. After discussion by Board Members and staff, and explanation by Mr. Horstkotte, General Manager -Chief Engineer, as to the necessity for such an ordinance, it was the consensus of the Board Members ihat Mr. Bohn, Counsel for the District, prepare a District Ordinance which would prohibit soft water regeneration discharges except at specific places designated by the District and that all dischargers would have to be licensed by Lhe District. Item to be continued. President Allan inquired from Mr. Bohn, Counsel For Lhe District, the Sanitary District presently had authority to adopt an ordinance prohibiting use of non -returnable bottles. Mr. Bohn, Board Members and staff then discussed various aspects of the field of solid waste management as it pertains to the District. Mr. Bohn suggested the District may wish to consider revising ecrtain sections of the District Code that relate to solid waste management. VIII REPORTS COMMITTEES Member Boneysteele reported on the April 5, 1972, meeting of the Ad- visory Committee for Solid Waste Recycling. Member Boneysteele stated the Advisory Committee had under consideration: a, A proposal for an industrial recycling complex at the Acme Fill site after study by a consultant. b Establishment of neighborhood recycling centers with agency spon- sorship of conscientious objectors and providing transportation arid equip- ment. c. Establishing a committee position on the SPUR report. Member Boneysteele stated the next meeting is scheduled for April 25, 1972, and Member Gibbs indicated he would attend. Board Members and staff then discussed various aspects of the District's solid waste management program with Members Boneysteele and Mitchell advo- cating the District explore the matter further. Member Gibbs, as Chairman, reported on a meeting of the District's Water Reclamation Negotiating Committee which met to hear a report by the District's consultant. Chairman Gibbs commented on various aspects of Bechtel_ Corporations' report and discussion followed. Board Members re- quested a copy of the Bechtel. report. The next meeting of the Negotiating Committee is scheduled for April 10, 1972, at /:30 o'clock P.M., at the District Offices. GENERAL MANAGER -CHIEF ENGINEER Mr. Horstkotte requested authorization for Mr. Dalton, Administrative Engineer, to attend a Water Quality Symposium being sponsored by the Water Quality Research Council, in Washington, D.C., on April 18-19, 1972. Mr. Horstkotte stated his present schedule precluded his attendance, It was 6 moved by Member Gibbs, seconded by Member Boneysteele, that Mr. Dalton be authori%nd to attend and that authorization for per diem in the amount of $32.00, transportation and registration fees be approved. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None Mr. Horstkotte stated thaL the California Water Pollution Control Association is having its annual conference May 2-6, 1912, at Lake Taho. Mr. Horstkotte recommended that five members of the staff be authorizeG to attend the conference. Mr. Horstkotte further noted that staff atten- dance during this period would conflict with the regularly scheduled Board Meeting for May 4, 1972. After discussion, it was agreed that the Board Meeting scheduled for May 4 would be held on May 10, 1972. It was then moved by Member Boneysteele, seconded by Member Gibbs, that authori- zation for per diem in the amount of $32.00, transportation and registra- tion fees be approved for the five staff personnel attending the four day conference. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None After explanation by Mr. Horstkotte and discussion by t-iaNT and Members of the Board, it was moved by Member Boneysteele, seconded by Member Mitchell, that authorization to increase the monthly Petty Cash Fund from $300.00 to $500.00 be approved. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None COUNSEL FOR THE DISTRICT Mr. Bohn reported receipt of a check in the amount of $5,851.50 as a result of the Western Pipe litigation. SECRETARY Mr. Davis reported on several matters of an administrative nature, some of which action has not yet been completed. Item to be continued and subsequent reports to be made. ADJOURNMENT At 11:40 o'clock P.M., President Allan adjourned the regular meeting to 8:00 o'clock P.M., April 13, 1972, in Room 215, Las Lomas High School, 1460 South Main Street, Walnut Creek, California, 7