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Home My WebLink About04-06-1972 AGENDA BACKUPMINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SAMTARY DISTRICT HELD MARCH 16, 1972 The District Board of Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting located at 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on. March 16, 1972, at 8:00 o'clock P.M. The meeting was called to order by President Allan. I. ROLL CALL PRESENT: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan ABSENT: Members: None II. APPROVAL OF MINUTES After explanation by Mr. Horstkotte, General Manager -Chief Engineer, it was moved by Member Gibbs, seconded by Member Mitchell, that the Minutes of the meeting of March 8, 1972, be approved after making the following change: Under "VIII. REPORTS, GENERAL MANAGER -CHIEF ENGINEER", delete the present paragraph and substitute the following paragraph: "Mr. Horstkotte reported that the Martinez, Fairview and Maltby Pump Stations have been in operation since February 22, 1972, and indicated progress was being made toward one hundred percent completion of the project. The Martinez Sewage Treatment Plant has been shut down with all wastewater from Martinez being pumped to the Central Contra Costa Sanitary District Treatment Plant." Motion changing Minutes carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None None. None. None. III. APPROVAL OF EXPENDITURES IV. HEARINGS V. BIDS VI. OLD BUSINESS DISTRICT REVENUE PROGRAM - ESTABLISHMENT OF A HEARING DATE After explanation by Mr. Horstkotte, General Manager -Chief Engineer, it was moved by Member Mitchell, seconded by Member Rustigian, that the Distiicr hold a public hearing on April 13, 1972 to consider the District Revenue Program. Such hearing to be held at location to be determined. Carried by the following vote: AYES: Members Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None Board Members and staff then discussed various aspects of the District's Revenuc Program and the ratonale involved. To frcilitate the conduct of the hearing on April 13, 1972, it was agreed that staff would prepare replies to specific questions posed by Board Members and that the item would be continued to the next meeting. LOCAL IMPROVEMENT DISTRICT NO. 507 ESTABLISHMENT OF A HEARING DATE After explanation by Mr. Horstkotte, General Manager -Chief Engineer, that action to establish a hearing date for Local Improvement District No. 50 was premature and after discussion by Board Members and staff, it was agreed to continue this item to the next meeting. VII NEW BUSINESS ACCEPTANCE OF EASEMENT AT NO COST TO DISTRICT 1[t was moved by Member Gibbs, seconded by Member Boneysteele, that easement from Mrs. T. M. Hoicombe, Job 2029, Parcel No. 1 be accepted at no cost to the District and its recording ordered, Carried by the following vote: AYES: Members Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None AUTHORIZATION TO HIRE. CIVIL ENGINEERING ASSISTANT II AT RANGE 54 01,031-$1, Member Boneysteele and Member Mitchell reported that the Personnel Com- mittee had met with staff on March 109 1972, and reviewed personnel require- ments and operating costs of the Engineering Department. Board Members and staff discussed the engineering qualifications for a Civil Engineering Assistant II. After explanation by staff that it was the intention to employ an "Engineer in Training" with two years of experience and comment by Member Boneysteele that it was desirable to upgrade the District staff when appropriate, it was moved by Member Mitchell, seconded by Member BoneyGteele, that authorization to call for examination and to employ a Civil Engineering Assistant II at Range 54 ($19031-$19254) be ap- proved. Carried by the following vote: AYES: Members: Boneysteele_ Gibbs, Mitchell, Rustigian and Allan NOES Members: None ABSENT: Members: None Member Mitchell indicated that the Personnel Committee and perhaps the entire Board of Directors, may wish to meet Mr. Jay McCoy and Mr. Fred Markey, recently employed by the District as Engineering Associates. Mr. Horstkotte reviewed, for the benefit of the Board Members, the professional qualifications of Mr. McCoy and Mr. Markey and their present assignment. Member Boneysteele requested staff to prepare a personnel chart book, similar to that used for watersheds, for personal use of Board Members. 2 CLAIM OF MR. JOHN REILLY IN THE AMOUNT OF $116.12 In response to inquiries by Members Rustigian, Mitchell and President Allan, Mr. Horstkotte and staff explained the circumstances surrounding Mr. Reilly's claim, after which it Was moved by Member Boneysteele, seconded by Member Gibbs, that the claim of Mr. John Reilly, in the amount of $116.12, be paid following receipt of signed Release in Full Settlement and Compromise. Carried by the following vote: AYES Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None AUTHORIZATION FOR THE PRESIDENT TO EXECUTE INDENTURE AGREEMENT WITH SOUTHERN PACIFIC TRANSPORTATION COMPANY FOR EASEMENT AT NO COST TO THE DISTRICT It was moved by Member Gibbs, seconded by Member Boneysteele, that authorization for the President to execute Indenture Agreement with Southern Pacific Transportation Company for an easement at no cost to the District be approved. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None DISCUSSION OF EAST BAY MUNICIPAL UTILITY DISTRICT PUBLIC HEARING ON MARCH 2 1972 Member Boneysteele reviewed for the benefit of Board Members the back- ground on East Bay Municipal Utility District's proposal to assume responsi- bility for solid waste management in parts of Alameda and Contra Costa Counties and then expressed his views on the proposal. Mr. Horstkotte, General Manager -Chief Engineer, reported action taken by the staff in preparation for the public hearing to be held on March 21, 1972, in Kaiser Center Auditorium, Oakland, California. Board Members and staff discussed the possible impact upon the District and citizens of Contra Costa County in the event East Bay .Municipal Utility District were to assume responsibility for solid waste management and what relationship this may have on capacity of landfill disposal sites in Contra Costa County. Member Mitchell suggested that the District explore the possibility of a Joint Powers Agreement with East Bay Municipal Utility District on this matter. After further discussion, Board Members reviewed the staff position paper on East Bay Municipal Utility District's proposal. Board Members and staff then discussed various aspects of East Bay Municipal Utility District's proposal and what action the District may wish to adopt. It was the consensus of the Board Members that a District representative should appear at the public hearing on March 21, 1972, and express the District's opposition to the East Bay Municipal Utility District's proposal as it pertains to Contra Costa County. Board Members and staff then discussed the content of the District's draft presentation after which it was agreed that Mr, Horstkotte, Secretary Davis and Mr. Bohn, Counsel for the District, would prepare a revised draft for subsequent perusal by Board Members. 3 It was moved by Member Gibbs, seconded by Member Rustfgian, that President Allan appoint Member Boneysteele to make the presentatton at Lhc ptlblic hearing on March 21, 1972 as representative of the Distrlet. Carried by the following vote AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allao. NOES Members: None ABSENT Members: None MATTERS 1a0M THE 1,11,00R In -response to an inquiry by Member Rustigian, Mr. Horstkotte, General MP-IsEr,r-Chief Engineer, s-ated that a luncheon was planned for Dr. Robert Deail of the E-P.A, on March 1/, 1972, which would include representation from the State and Enviroreeh Corporation. Mr. Horstkotte requested Board Members t:o attend the luncheon_ In response to an inquiry from Member Mitchell, Member Boneysteele reported on the position taken by the California Association of Sanitation Agencies on certain legislation being proposed in Sacramento. After inquiry by Member Mitchell, Mr. Horstkotte stated the Board Members T.-7ould continue to receive progress reports by the District consultant Brown and Caldwell, V171 REPORTS ° COMMITTEES Member Boneysteele reported on the Advisory Committee's meeting of March 14, 1972. As a result of Committee meetings, Member Boneysteele inquired if the District's plans for the water reclamation plant were flexible enough to consider possible future incorporation of solid waste, in particular, use of pyrolysis for plant energy requirements, and the use of sludge for composting. Mr. Horstkotte indicaLed staff and Brown and Caldwell recognize the points raised by Member Boneysteele and that the matter is being explored. Member Rustigian reported that he had attended the Advisory Committee's meeting on March 14, 1972, and that he thought the Committee was making progress in its goals. Member Gibbs stated he would attend the next meeting or, April 5 1972. Member Gibbs reported on the meeting of March 13, 1972, between the District's Negotiating Committee on Water Reclamation and the Committee from Contra Costa County Water District. After discussion on various aspects of Member Gibbs report and agreement on future meeting dates, President Alian appointed Member Gibbs Chairman of the District Negotiating Commit tee GYNERAL MANAGERCHIEF ENGINEER Mr_ Horstkotte reported on meetings scheduled for March 27 1972, and April 21-22, 1972, which he would be attending. Mr. Horstkotte stated he would be on vacation for the period March 24 through April 4, however, he would be present for the meeting scheduled for March 27, 1972. 4 COUNSEL FOR THE DISTRICT Mr, Bohn stated he would report to the Board on the status of the Leal and Stitch litigations at the next meeting. President Allan reported that legislative committees of the California Association of Sanitation Agencies were to review the Coastal bill legislation and the legislation on solid waste. Ptesident Allan further reported that the next quarLerly meeting of the California Association of Sanitation Agencies was scheduled for April 28-29, 1972, at the Ramada lnn, Fresno, California. President Allan indicated that he would be on vacation the last week of March. Member Boneysteele reported on a meeting in San Francisco concerning personnel matters. IX. ADJOURNMENT At 10:50 o'clock P.M., President Allan adjourned the meeting 5 Apti,1 6, 1972 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA; G. A. Horstkotte, Jr., General Manager -Chief Engineer SUBJECT; Environmental Quality and Special Service Charges Based upon available information, it is estimated that the total reveaue which the District will receive from the proposed Environmental Quality and Special Service Charges mill be approximately $1-1/2 million. This figure represents the result of four months of checking 54,000 par- cels in the field, preparation of data cards, obtaining water data, com- putation of charges and posting of Charges for these parcels for this estimate. The Environmental Quality Charge for unimproved, single family lot was taken as 424 and for an unimproved parcel, 46. If the new charges are adopted, we an that we will make use of Contra Costa County's Assessors Office and Data Processing Service to furnish us a list of properties within the District and bill property owners. A list of properties will be obtained from the Assessor on which we will indicate the charges for each parce1 and we, in turn, will send this list to the County Auditor who will include the charges on the tax bills. GAR:ms JSMcC:ms Respectfully submitted, tt Go A Hcirstkotte, Jr., \ General Manager -Chief Engineer April 6, 1972 MEMORANDUM TO; THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA; Mr. G. A. liorstkottes Jr., General Manager -Chief Engineer SUBJECT Financial Planning Submitted herewith is Chapter 11 of the Code with the revisions which were discussed.at the previous review session. Nr. Bohn and 1 have made the changes jointly in all articles except article 7 Environmental Quality Charge, where the wain question required legal research. The purposes of the proposed financing charges are three -fold. First, it is necessary to increase revenue bases to meet additional future 'expendi- tures primarily for sewage treatment and water reclamation. Second, the dependence upon the property tax must be reduced. There is a national and state thrust towards a utility -type sewage operation, and pending California legislation, may severely restrict use of property tax, Third, the increase of fees and charges related to densification and new construction is an effort to place a more equitable share of the financial burden on those who are directly responsible for plant expaasion. The implementation of the financial plan prepared in January depends on the adoption of an adequate rate for the Environmental Quality Charge and the ability to borrow large amounts for construction cash flaw for short terms. We assumed that it would be necessary to borrow $15,000,000 for 3 to 5 years to cover Stage 5A. In addition to repaying this amount .plus interest, our share of the project cost is 47,680,000 whigh is about twice the amount available in the Sewer Construction Fund The Jamuaty Financial Plan assumed en increase in revenue due to Environmental Quality and Special Service Charges of $1,750,000 between 1972-Y3 and 1973-74a We need this increase in the coming fiscal year to get the program under way. The estimate was based on $2000 per month for all properties and users. The survey just completed at $2000 for improved and at $0.50 for unimproved properties, shows a deficit of $150,000 to $200,000 over the January estimate. However, by being able to start the charge a year earlier thau planned, we improve our long raage position- 0 2 My recommendation is to adopt the Ravi onmeatal Quaiity Charge at the $2.00 and $0,50 per month rotes for 1972-73 ani use the revenue o keduce the tax ram aad add to the Sewer Construction Fund balance. For the 1973-74 budget the charge can be differentiated ba een eemeeted and unserved properties.And new rates set to produce -the desired :revenue Y11F 'The problem o •short -ten ' .anew of construction payments � � � nts mus t be. resolved in the very near future WCL cgm.s Wo Co Dalton Administrative Engineer April 4, 1972 MEMORANDUM FOR MEMBERS OF TEE BOARD OF DIRECTORS VIA G. A. Horstkotte, Jr., General Manager -Chief Enafneer SUBJECT° Request authorization for an additional $41,8010 to b deposited with the Contra Costa County Flood Control District for the installation of DSP 19779 a 48' trunk sewer along San Ramon Creek in the City of Walnut Creek, PROBLEM; In accordance with the "Joint Exercise of Powers Agreement' between the Sanitary District and the Flood Control District for the construction of 1335 1,,F. of 48 trunk sewer under the Corps. of Engineers contract for San Ramon Creek Channel improvement, the Sanitary District deposited $489000. with the Flood Control District. This amount was based on the Flood Control District's estimate of the sewer cost. The unit price bid by the apparent low bidder for the job requires an additional $41,800. deposit and this sum has been requested by the Flood Control District. Refer to attached latter. 2. RECOMMENDATION Approve authorization for the additional $41,800, according to the agreement. This project is still vital to future District service and less expensive than any alternate. Respectfully, Wo C. Dalton Administrative Engineer Approved by: \/ Go A. Horst jr. ) General iManager-Ch:Lef Engineer WOD:jv attachment Apr!I 3, C972 FLOOD CON:OWL -- Centre Cori7a Ccsta SarAvary District 25O SprIrgbrock Road 'e'Jnut Creek, Cora 94596 Genemeng C. CAIR,..`fl...E Ch, Ch,e4 Enninver 255 Drvo, Mart naz, 9.553 --e.aphone 228-8200 ,.0nt Exercise ,pc- Powers Agresmert (San Ramon Ceek, C7eekside to Rud -' Road - 43" SanItary 7rnk Sawer) cost of tle 48 San!tary Trunk Sewer which to be constructe,t, in conjuncNon w7t!/ the Corps of Enginear cha ImprovementL for San Ron C7eek based 07 unit prices bid by Lmer Freethy, the apparent km b'Aer, 5s as foUows 48 -inch Sanitary Sewer 0335 LIF) ContNgences @ 2% C/E Engineer;ng and Design W/5 C/E Superviskm and AemWstratIon FCO Supervision and AeCt-As r,:77on Less Ammint on Depost Addtionai Depost Due $62530 '2 506 75,036 $7,504 5,378 (-1:098 $89„807 000 $/.4,807 Say ,80C It s hereby requested That tte Sanary depos7tA4,300 W:h the Foo( Contro Dstrk:t wh3c amount represents the derence between the estImatee cost anc; the ae-Lla o!cl prices of the work coverec under the agreement Very trLy yors, 3y C RLCECLEF ENWNER ) (.701, 14/ _/44"f -/ G. Danko Senor ydau cErgeer Dessr Dv!s!on WGB cc Corps of EnpFneers, Attontor dy 0 („, Levees and Cannes Sacton April 3, 1972 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA Mr, G. A. Horstkotte, Jr., General Manager -Chief Engineer SUBJECT: E.B.M.U.D, Request for Use of C,C,C.S.D. R/W Near St. Mary's College 1. BACKGROUND: The East Bay Municipal Utility District desires to install a large diameter pipe line, 60" and 72", in the former:Sacramento Northern Railroad right of way between the city of Lafayette and the town of Moraga. Portions of this right �f way containing our 27" line E trunk sewer, are owned in fee by the Sanitary District and are scheduled to be used sometime around 1980 to install 1900 feet •of parallel 27 inch trunk line as recommended in the 1966 B & C report. If we allow the E.B.M.U,D, line to be installedas requested prior to construction of our line, our costs will be substantia14increased in the future, 2. ALTERNATIVES: a, Deny the E,B,M,U,D, use of our RAT in the' area of our Parallel 27, b, Contract with the E.B,M:011.D, to install our ParalIel 27" line in a common trench coacurrently with their pipe line installation. 3 COSTS Alternative a estimated 1971 cost is.$107,400.00..($41/ft) Alternative b. estimated 1971 cost js $98,095,00 ($37.05/ft.) FoSSible recovery from sale of R/W to E,B.M,U,D. $27,900,00 ($14,70/ft.) Net cost Alternative b. $70,195,00, 4. RECOMMENDATIONS: Approve Alteruate b., after reaching agreements with on construction contract and right of way sale. TiCD g eh Recommendation approved ILD (of Horstkotte, ' eral MAnager-Chil-Engiaeer Respectfully submitted, W, C. Dalton Administrative Engineer April 3 1972 MEMORANDUM FOR HONORABLE MEMBERS OF THE BOARD •OF DIRECTORS VIA g A. Horstkotte, Jr° General Manager -Chief Engineer SUBJECT Consent to execution of Easement 1. PROBLEM: Pacific Gas and Electric Company desires to install iunderground gas service within a portion of our exclusive easement (LID #2 Granger Street, 'Walnut Creek) 2 BACKGROUNDThis District acquired a 20 foot in, 'Width exclusive easement, as established by An Order Vacating and Closing a Portion of Granger Street in the City of 'Walnut. creek Standard Oil Company of California and Mr David E. Deutsch and Mr. Raymoncle B. Deutsch are willing to grant PG&E a portion of said easement on a non-exclusive basis. PG&E is relocating their existing facility to accommodate a proposed gas station and has requested our approval of said grant of eas ement. 3, ALTERNATIVEg a. Approve said Grant of Easement b. Deny approval 4 RECOMMENaATIONg Approve Grant of Easement. We frequently deal with public utilities agencies ta, matters of this type, for our benefit as well as theirs, Respectfully submitted., Recommendation Approved liorstkotte Jtr- eral Manager Chief Engineer J1,13jv AEG Jack. L. Best "A3fficEngineer April 3, 1972 MEMORANDUM FOR HONORABLE I"EMBERS OP THE BOARD OF DIRECTORS VIAG. A. Horstkotte, Jr. - General Manager -Chief Engineer SUBJECT Authorization to appoint Jack H. -Case, Civil. Engineering Assistant II at Range 54 ($1903141,254) 1. BACKGROUND Received Board approval to hire Civil Engineering Assistant II on March i6, 1972. After holding examination and establishing the eligible list for Civil Engineering Assistant II, the position was offered to Er. Waggy (#1) and Mr. Parson (#2) but they declined because they were still attending Stanford University. The third man on the list was Mr. Jack Case, who accepted the position. 2 RECOMMENDATIONg Appointment of Jack Case by resolution of the Boazd of Directors. Recommendation Approved tr C Horstkotte, Jr.`J Ge'neral Eanaget .Chief Engineer Respectfully submitted, Jack L. Best Office Engineer April 3, 1972 MEMORANDUM FOR HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA G. A. Horstkotte, Jr - General ivianager-Chief.Engineer SUBJECTg Accept easements (DSP 2100 Parcels 1 and 2) at total cost of $1,453.00, Rudgear Road, Walnut Creek area. (Job 2100 - WS 29 So. trunk) lo PROBLEM: We have concluded an agreement, subject to Board approva1, with Mr, and Mrs. Stanley, parcel 1, in the amount of $253.00 and Mr. and Mrs. Gallagher, parcel 2, in the amount of $1 200400 for easements on D.S.P. 2100 Rudgear Road, Walnut Creek, 2. BACKGROUND: District Board of Directors approved authorized con- struction of D.a.P. 2100 at.its regularly held meeting, January 12, 1972. This project is a watershed trunk sewer to be financed by a subdivider in its initial phase. District has previously assessed part of the areas for $72,000. for construction. 3. RECOMMENDATION: Approval Recommendation Approved A. Horstkotte, eral Manager -Chia gineer WCD: Respectfully submitted W. C. Dalton Administrative Engineer