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HomeMy WebLinkAbout02-17-1972 AGENDA BACKUPMINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD FEBRUARY 3, 1972 The District Board of Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting located at 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on February 3, 1972, at 8:00 o'clock P.M. The meeting was called to order by President Allan. I. ROLL CALL PRESENT: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan ABSENT: Members: None II. APPROVAL OF MINUTES The Minutes of the meeting of January 20, 1972, were approved as presented. III, APPROVAL OF EXPENDITURES It was moved by Member Gibbs, seconded by Member Rustigian, that the expendi- tures, as reviewed by the Expenditure Committee and as submitted by the General Manager -Chief Engineer, be approved, reference being specifically made to Sewer Construction Vouchers Numbers 1277 to 1305, inclusive, Running ExpenseIbuchers Numbers 13945 to 14091, inclusive,. Payroll Vouchers Numbers 1261 to 1367, inclu- sive, Local Improvement District 50 Construction Voucher Nos. 142 and 143, and Local Improvement District 51 Construction Fund Vouchers Nos, 5, 6 and 7. Car- ried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None EV. HEARINGS None, V. BIDS SIX VEHICLES After explanation by Mr. horstkotte, General Manager -Chief Engineer, and discussion by Board Members, it was moved by Member Mitchell, seconded by Member Gibbs, that vehicle bids be awarded to below low bidders: Concord Dodge - three 1/2 ton pickup trucks Sun Valley Ford one 3/4 ton dump truck Don Young Ford - one 1-1/2 ton water truck Sun Valley Ford - one 1-1/2 ton dump truck $ 7,352.94 3,291.10 11,204,02 6,323.25 Total Cost $28,171.31 Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None OFFICE BUILDING EXPANSION 1972 Mr. Horstkotte, General Manager -Chief Engineer, presented bids for Office Building Expansion 1972, opened at 2:00 o'clock P.M. this day, which were as follows: 1. Malpass Construction Co. $31,150.00 2. William Dahn Construction Co. 31,814.00 3. Adapt Construction & Development Co., Inc. 31,950.00 4. Ivar K. Fjellbo 32,345.00 5. Built -Right Construction Company 34,935.00 6. N. H. Sjoberg and Sou 35,635.00 7, Kirkham Chaon & Kirkham, Inc. 35,685.00 8, John R. Ward 39,000.00 9. M & H Construct 41,275.00 Upon the recoithaendation of 14- Horstkotte, General Manager -Chief Engineer, it was moved by Member Rustigan, seconded by Member Boneysteele, that the contract for Office Building Expailson 1972 be awarded to Maipass Construction Go. on their 10 ltd. Carried by the following vote: AYES: Mc,mbe-f.s; Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Mambeis None ABSENT: Members: None VI. OLD BUSINESS LOCAL IMPROVEMENT DISTRICT 43-5 ASSESSMENT PARCEL 43-5-24-6 RE: ROBERT HUNTWORK COMPLAINT Mr. Horstkotte, General Manager -Chief Engineer, explained that Mr. Huntwork's property originally was a part of a larger piece of property which had been assessed one unit by the District on tbe supposition it would not be further subdivided. However, the larger piece of property was sold and subsequently subdivided and credit for this oue mit assessment wr's made to the first property owner to apply to the District. Discussion followed between Board TA7:Abc-rs, stff, Mt, Bohn, Colw1 for the District, Mr. Jerry Laster, repiesentipg Mr. ErnerIL A] Vilson Special Counsel for the District, and M17, David A. Nearon, Counsel for Mr] Huntwork. Mr. Nearon, utilizing a map, described the extent of Mr. Huntwork's propcvty and stated that credit for the. onc unit assessment had been given to Li substa-odard lot. Mr. Nearon further stated Olat Mr. Huntwork had received no prio7,:: notice f-rom the District that credit for the one unit assessment would be granted to the first property owner to apply. Further discussion roilowed. Mr. Bohn, CoHus21 for the D1,Lrict, s[ -,Led .bat. he would discuss the matter in detail with Mr. Nearon. Member Gibbs stated thai, in his opinion, the District is entitled to anoLhr.r assessment and that payment for Lhis assessment should be resolved by the two property owners involved • By Board Member consensus, the matter was 1-f7erred to Mr. Bohn, Counsel for the District. REVIEW OF ESTABLISHED SOURCES OF REVENUE President Allan suggested that, as the report on sources of revenue by Mr. Dalton, Administrative Fngineer, W,13 only a preliminary study, the Board might wish to devote its waior attention to the question of the sewer service charge. 2 Member Mitchell stated that, in his opinion, review of District sources of revenue should have precedence and that implementation of the sewer service charge could come later. Mr. Horstkotte, General Manager -Chief Engineer, utilizing maps, explained in detail the sewer service charge investigation conducted in the Orinda area. Board Members and staff then discussed at length the matter of a sewer service charge. Such discussion focussed on: The necessity for such a charge; the amount and how it would be applied; the philosophical rationale for such a cnarge; and the legal impact the charge would have on property if not paid. Mr. Horstkotte stated that, because of grant requirements, it was necessary that the charge be implemented by July 1, 1972. Board Members and staff then discussed the possibility of applying the sewer service charge for a one-year period after which the matter could be reviewed. Member Mitchell suggested that the Board may wish to accept Mr. Dalton's preliminary report on sources of revenue now, and then proceed to public hearings so as to permit early implementation. Mr. Horstkotte suggested that implementation of the sewer service charge, would be administratively more difficult and, therefore, recommended staff be authorized to complete the service charge investigation for the entire District. After discussion, it was moved by Member Boneysteele, seconded by Member Rustigian, that staff be authorized an additional $15,000.00, from Sewer Construction funds, to complete a District sewer service charge investigation. Carried by the follow[ng vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None Staff will provide interim progress reports on the investigation to the Board. Member Mitchell urged that the Board take early action on the matter of increasing District sources of revenue. Member Mitchell suggested staff prepare a draft Ordinance to incorporate increased fees and charges which could be de- termined later. Member Mitchell stated it was his understanding that it was not the intention of the Board that in the application of fees and charges that condominiums should be treated like single family units, rather they fall in the category of multi -family units. Member Mitchell then moved that District Ordinance be changed to reflect the Board's intent. After discussion, Member Mitchell withdrew his motion. Member Boneysteele suggested that annexation charges should increase an- nually. After explanation by Mr. Horstkotte, the report by Mr. Dalton on District sources of revenue was continued to the meeting of February 17, 1972. VII. NEW BUSINESS ACCEPTANCE OF EASEMENTS It was moved by Member Gibb, seconded by Member Rustigian, that easements from James R. Lynn, Job 2074 -end Flood Control District, Job 1998, be accepted at no cost to the District, and their recording ordered. Carried by the following vote: AYES: Memhere: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None 3 ESTABLISHING LOCAL IMPROVEMENT DISTRICT PROCEDURES Mr. HoruLkotte, General Manager -Chief Engineer, reviewed for the Board Members the background on Local Improvement District procedures previously employed by thc staff in cooperation with the County Health Department. He then explained that, as the result of Board policy adopted in 1969, staff requested new guidance on procedures to be followed for formation of proposed sewering areas (PSA) which precede formation rf Local Improvement Districts. Mr. Horstkotte then stated that staff had invited Mr. Ted Gerow and Mr. Green from the Health Department and Mr. Jerry Laster to be present. Board Members, staff, Mr. Laster, Mr. Bohn, Counsel for the District, Mr. Gerow and Mr. Green discussed at length the interrelationship of Health Department procedures and District staff procedureA for establishing PSA's prior to formation of Local Improvement Districts. Mr. Gerow stated Health Department policy is to issue permits for septic tanks for property on a temporary basis if the property may ultimately be serviced hy the Sanitary District. When such temporary permits are issued, the applicant is required to sign a petition requesting sewer service, and is informed that the temporary permit is valid only until sewer connection is possible. Member Mitchell suggested a systema.ic program of informing property owners holding such temporary permits iht vi Health Department Certificate has been issued and that, at some future date, the property owner will be required to participate in a Local Improvement District. Member Rustigian supported this approach. After further discussion on tic 8igniEjcaacc of the llealth Department Certificate, petitions signed by sixiy purer:11AL of the property owners and holding of hearings, President Allan suggested aff sqould provide the Board with a list of critical proposed sewering areas Mr. Holv3tkotte said the staff would prepare such a list. To be continued© RAHN COURT AND MAYO LANE, WALNUT CREEK, DISTRICT SEWERING PROJECT 1957 Mr. Horstkotte, General Manager -Chief Eng5ncer, explained that, with the concurrence of the Board, staff would contact lesidomit; of Rahn Court and Mayo Lane for acquisition of easements based oe a' engineering concept of abandoning the existing 10 -inch sewer line for Rahn Court and Mayo Lane and construct a new line which would eliminate conflict with the City of Walnut Creek's current plans for a 60 -inch storm drainage system. In addition, staff proposes to give property owners connected to the line to be abandoned the option oi letting the main line sewer contractor relocate the side sewers or the property owner may relocate with District reimbursement at a rate of $10.00 per foot. Discussion between Board Members, staff and individuals from the audience followed. Mr. Harata, Jr., indicated dissatisfaction with the staff's proposal. Mr. Jones stated that in his opinion, theic had been lack of communication in the past between District staff and the lesidelits of the area and suggested another hearing on the matuer was appropiiate. Mc. Morano stated he was a new owner in the area and not familiar with previous actions. After furiher discussion, it was moved by Member Mitchell, seconded by Member Gibbs, th7;1- staff arrange a meeting with the residents of the area and have a representative of the Board and the City of Walnut Creek present at such meeting. Carried by the following vote_ AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOig'i; Members: None ABSENT: Members: None 4 CONTRA COSTA COUNTY CONSOLIDATED FIRE DISTRICT WEED ABATEMENT CHARGE IN THE MOUNT OF $30.00 It was moved by Member Mitchell, seconded by Member Boneysteele, that payment in the amount of $30.00 be made to Contra Costa County Consolidated Fire District for weed abatement dharge. Carried by the following vote: AYES: Members: BoneystePle, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None CONSENTS TO EXECUTION OF EASEMENT, LOCAL IMPROVEMENT DISTRICT 52-7, PARCELS 10 AND 14, DANVILLE AREA It was moved by Member Gibbs, seconded by 7,cmlier Boneysteele, that the President and Secretary be authorized to oxcente Consent to Execution of Ease- ments, Local Improvement District 52-7, Parcels 10 and 14, Danville area, to East Bay Municipal Utility District. Carried by the following vote: AYES: Members BoncysLeele, Gibbs, Mitchell, Rustislan and Allan NOES: Members; None ABSENT Members: None CLAIM OF MR. JOHN L. FIDLER TN TrIK AMOUNT OF $141.37 It was moved by Member Gibbs, iciconcled by Member Mitchell, that the claim of Mr. John L. Fidler, in the amount of $141.37, be paid following receipt of signed Release in Full Settlement and Compromise. Carried by the following vote: AYES: Membc-rs: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None TIME LIMIT FOR REBATE RECOVERIES After discussion by Board Members and staff, it was moved by Member Mitchell, seconded by McImber Gibbs, that District Code Sections 9-111, 9-123 and 9-131 be modified tG show a blanket five-year extension for rebate recoveries. Car- ried by the follocAng vote AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None INFORMATION The Board Members approved the proposed reply to correspondence received from the Orinda Organic Gardening Club. ACCEPTANCE OF INDENTURE AGREEMENT It was moved by Member Gibbs, secooded by Member Rustigian, that acceptance of Indenture Agreement from Southern Pacific Transportation Company, Job 2061, at no cost to the District, be approved. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None RESOLUTION NO. 72-9, A RESOLUTION APPROVING CHANGE IN THE BOUNDARIES OF ASSESSMENT DISTRICT, LOCAL IMPROVEMENT DISTRICT NO 50 Atter explanation by Mr. Laster, representing Mr. Wilson, Covrwel for Local Improvement District No. 50, it was movad by Member Mitchell, seconded by Member 5 Rustigian, that Resolution No. 72-9 be adopted. Carried by the following vote: .AYES: Membe3:s: Bonysteetle, Gibbs, Mitchell Rustigian rad Allan NOES: Members: None ABSENT: Members None RESOLUTION NO. 72-10, A RESOLUTION REQUESTING THAT THE COUNTY HEALTH OFFICER AND EX OFFICIO HEALTH OFFICER OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT REC6i1MND PROCEEDINGS UNDER APPROPRIATE SPECIAL ASSESSMENT AND ASSESSMENT BOND ACTS OR OTHER APPROPRIATE PROCEEDINGS FOR THE CONSTRUCTION OF A SANITARY SEWRRAGE SYSTEM AND APPURTENANCES AS NECESSARY AS A HEALTH MEASURE LOCAL IMPROVEVik DISTRICT NO. 50 After explanation by Mr. Laster, it was moved by Member Mitchell, seconded by McAmbe-ic Rustigi,an, that Resolution No. 72-10 be adopted. Carried by the following vote; AYES Members: Boncysteele, Gibbs, Mitchell, Rusagian ,i4±1(1 Allan Eembers Nona AT : Members None iteca:,p; or the Healat Officer's letter was reported. ebruiTv 3, 19/2 "CeqLral Con';:. -ca Costa Sanita-v DisLcict 1250 Springbrook Road Walnut Creek, California 94596 ";-.1P: Local Improvement District No. 50 "Gentlem,211: "I am acquainted with the sanitary se.werage project which you propose to undertake pursunnt to special assessmen Laid asseGswenL bond p:oceedirg or other appropriate proceedings, for the nanktPsy sewer incilitics referfad to in your Resolution No. 72-10, adopted th,7, 3rd day of Vebruafy, 1972, and for assessing all or a portion of the cosLs ;-Ind expenses theveol on a district or districts shown on the proposed boundary map for the cbovc-Pniii,100 (Tiistrict, attached thereto. "I recominend, as necessary as a health measure, I -hat you iAlidetPkc pro,:caings pursuani to eppropriate special assessment and assessmnc bond acts or thf or other appropriate proceedings, as you shall determine, for the col-wLipcjon or said improvements and for assessing or 'taxing the properties to be benefited thereby. This recommendation extends to such changes and modifications therein as you shall find to be proper or advisable, in the minihic provided by law. "Yours respectfully, isiOfPatEtnU1.112§111-.MMMIlattilL11. "County Ileal;_h Officer and ex officio Health Officer of the Central Contra Costa Sanitary District" RESOLUTION NO. 72-11 A RESOLUTION DETERMING RECEIPT OF HEALTH OFFICER'S LETTER PROCEEDINGS UNDER DIVISION 4 OF THE STREETS AND HIGHWAYS CODE, LOCAL IMPROVEMENT DISTRICT NO. 50 AND THAT PROCEEDINGS ARE NECESSARY AS A HEALTH MEASURE WITHOUT It was moved by Mkmber Mitchell, seconded by Member RmtigiarrAthat Resolution No. 72-11, be adopted. Carried by the following vote: AYES: Members Boneysteele, Gibbs, Mitchell, Rustigian acid Allan NOES Members! None ABSENT: Members: None 6 MATTERS FROM THE FLOOR None. VIII. REPORTS COMMITTEES. Member Boneysteele corrected the Minutes of the Advisory Committee meeting on January 25, 1972. Board Members discussed attendance at the next Committee meeting on February 29, 1972, Member Mitchell stated he would attend. Member Boneysteele reported that there was one -day Western Regional Conference on "Resource Recovery: industry's Approach" to be held on February 10, 1972, on the University of Southern California campus in Los Angeles. Member Boneysteele recommended Secretary Davis attend this conference. It was moved by Member Gibbs, seconded by Member Boneysteele, that Secretary Davis attend the conference and that round trip air transportation to Los Angeles and registration fees be authorized. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None GENERAL MANAGER -CHIEF ENGINEER Mr. Horstkotte, General Manager -Chief EngineeI, reported that the State Water Resources Board has reviewed the District's application for grant funds and has given approval after increasing the amount from $31.7 million to $38.4 million. Mr. Horstkotte stated a question has arisen concerning bio' -nitrification and denitrification and that a meeting is scheduled for February 10, 1972, to resolve the matter. A discussion followed. Mr. Horstkotte invited the Board Member's attention to his letter to Mr. Victor W. Sauer, Contra Costa County Water Agency, regarding that Agency's draft report on a study of water quality. Mr, Horstkotte stated staff intends to draft a District Ordinance prohibiting s oft water softeners for Board consideration. Mr. Horstkotte then presented the Board Members, for later consideration, a letter from Mr. Frank Kelly Associates regarding proposed additional insurance coverage for District employees. To he continued. COUNSEL FOR THE DISTRICT No-ne, EXECUTIVE SESSION At 11:50 o'clock P.M., President Allan recessed the meeting to Executive Session to consider a personnel matter. At 11:59 o'clock P.M. President Allan reconvened the meeting. President Allan stated the Board had authorized payment of fifteen days of accumulated vacation to Mr. Horstkotte, General Manager -Chief Engineer. IX. ADJOURNMENT At 12:00 o'clock P.M., the meeting was adjourned to February 9, 1972, in the Library, Acalanes High School, 1200 Pleasant Hill Road, Lafayette, California, by President Allan. 7 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD FEBRUAH 9, 1972 The District Board of Central Contra Costa Sanitary District convened in an Adjourned Regular Session at the Library, Acalanes High School, 1200 Pleasant Hill Road, Lafayette, County of Contra Costa, State of California, on February 9, 1972, at 8:00 o'clock P.M. The meeting v:as called to order by President Allan. I. ROLL CALL PRESENT: Medocis Boueysteele, Gibbs, Mitchell, Rustigian and Allan ABSENT: Members: None None. None. II. APPROVAL OF MINUTES III. APPROVAL OF EXPENDITURES IV. HEARINGS President Allan declared the public hearing on Lafayette Garbage Disposal Service's request for authorization to increase type of garbage service open. President Allan asked Secretary Davis to explain for the benefit of the people in the audience the type of garbage service currently authorized and what has been proposed. Secretary Davis explained current garbage service for residential customers consists of weekly pickup of one can of garbage in the rear at $3.35 per month. The proposed new type of service consists of weekly pickup of one can of garbage in the rear, weekly pickup of one can of garden trimmings at the curb, and three major trash pickups per year, at a cost of $3.45 per month. President Allan asked the Secretary if there were any written protests. There were none. President Allan asked for oral protests or comments from the audience. Individual members of the audience posed questions oa Lfte proposed type of garbage service to Board Members, staff and management oi Lafayette Garbage Disposal Service. President Allan explained the Board of Directors was inter— ested in establishing a uniform rate and a uniform type of service for all residential customers in the District and that the District franchisees were most cooperative in this effort. Member Mitchell stated the proposed new type of service has been successfully performed by Valley Disposal for more than one year. Further, Member Mitchell explained that the Board had carefully reviewed Lafayette Garbage's operating and financial data and as a result, it appeared that Lafayette could absorb the additional costs involved if the rate was increased ten cents to $3.45 per month. Mr. Louis Rcipetto of Lafayette Garbage riured the members of the audience that pickup of garden trimmings at the curb would be completed by 1:00 o'clock P.M., even though .crimmings pickup would not be the same day as for garbage. In response to a question on solid waste recycling, Member Boneysteele explained in detail the Board's action in appointing an Advisory Committee to explore the potentials of solid waste recycling. Member Boneysteele indicated to the members of the audience the individuals who were on the Committee, what had been accomplished to date, and what was proposed for the next meeting. Board Members, staff and members of the audience discussed at various intervals the potentials of solid waste recycling with particular emphasis on composting garden trimmings. Individual ladies in the audience stated they were in favor of the proposed new type of service but expressed concern that pickup of garden trimmings at the curb would become unsightly and exposed to vandalism. Member Mitchell stated that since the "no burn ordinance", the proposed type of service was the best solution to the garden trimming problem and at a resonable cost. Member Gibbs explained that perhaps not all the residents would utilize the proposed new type of service on a weekly basis, but if and when they required the service, it would be available. Member Gibbs further explained that Members of the City Council of the City of Lafayette had expressed their desire that a uniform rate and a uniform type of service be authorized for all residential customers in Lafayette. In response to Mr. Johnson, Secretary Davis compared garbage rates and type of service for the Cities of Walnut Creek and Pleasant Hill and as per- formed by Valley Disposal Service. Mr. Donn L. Black, Councilman, City of Lafayette, asked that the rate making process be described and how uniformity could be attained considernp; operations may vary for each franchisee. Secretary Davis explained the manner and detail in which the rate analysis was made for Lafayette Garbage and indicated that, due to variance in customers, equipment and distances for operation, individual company efficiency varied. However, the proposed rat -e of $3.45 was expected to provide a uniformity in operating ratios of 91-93 percent. President Allan stated the District had established a Uniform Accounting System for franchisees to ensure data reported was comparable. Member Boneysteele explained that the rate engineer for the City of San Francisco had been consulted and it was determined that in so far as operations are concerned, garbage collection was most comparable with operating ratios established for transportation companies. After further lengthy discussion between Board Members, staff and members of the audience, a poll of those present in the audience was made and a majority were found to be in favor of the proposed new type of service. Further discussion followed, after which at 10:05 o'clock P.M., President Allan closed the hearing. It was moved by Member Gibbs, seconded by Member Rustigian that Lafayette Garbage Disposal Service be authorized to provide to residential customers, effective March 1, 1972, weekly pickup of one can of gafbage in the rear, weekly pickup of one can of garden trimmings at the curb, ad three major trash pickups per year; the cost for the new type of service Lo be at a rate of $3.45 per month. Carried by the following vote. AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None None. V. BIDS 2 None. None. None, VI. OLD BUSINESS VII. NEW BUSINESS VIII. REPORTS IX. ADJOURNMENT At 10:09 o'clock P.M., the meeting was adjourned by President Allan. 3 February 17, 1972 MEMORANDUM FOR: Honorable Members of the Board of Directors VIA; G. A. Korstkotte, Jr., General Manager -Chief Engineer SUB..JECT Agenda Item 1. PROBLEM: Overflow, F. Roey 3620 Serrano Avenue Martinez, California 228-0875 2 BACKGROUND On Sunday, January 30, 1972, the District on-call crew was called to relieve an overflow at the address mentioned above. Upon arrival, the crew found the '6existing line plugged 120' upstream from MH 22 toward MH. 23, Easement line off Geneva Street. The stoppage consisted of roots and was cleaned with no difficulty. The damage was limited to the downstairs indoor -outdoor carpet and pad. The District crew cleaned and disinfected throughout. 3. ALTERNATIVES: Pay claim, refuse claim. 4. RECOMMENDATION: The total of this claim comes to $100.14 and it seems to be reasonable for this type of damage. I recommend this claim be paid. Robert H. nnkson Superintendent of Field Operations Approved By: Y'VlObe G. A. Horstkotte, Jr. General Manager -Chief Engineer RHH:jv February 17, 1972 MEMORANDUM FOR: Honorable Members of the Board of Directors VIA; C. A, Horstkotte, Jr, - General Manager -Chief Engineer SUBJECT Authorization to hire three (3) temporary Engineering Aids I @ $4,04 per hour 1, PROBLEM: We need another Survey Crew (4 men) to handle our present work load. 2 BACKGROUND: As noted above, on the Board agenda, we have requested authorization to hold an examination for Engineering Aide 1 which will take about six (6 ) weeks time to process. 1 request the temporary help authorization to take care of our iMMEdiate survey needs 3 RECOMUNDATION: Approval mmenoved: ctl? .10 G. A. Horstkotte, Jr. General Manager -Chief Engineer JLB7,1 v Respectfully submitted, Jack L, Best Office Engineer February 15, 1972 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS SUBJECT: Revisions of District 'Financing VIA: Mr. G. A. Horstkotte, Jr., General Manager -Chief Engineer Attached are proposed revisions of the District Code (Section 11) reflecting previous memorandums and Board instructions on the various sources of both new and established revenue. Rather than go into further written detail on these proposals, it is suggested that the Board review and discuss them at an early meeting. Final conclusions can then be drafted in final legal form by District Counsel. WCD:ms Approved: Horstkotte, Jr. General Manager -a -lief 2Ingineer Respectfully subm.itted, W. C. Dalton, Administrative Engineer Attach. February 15, 1972 MEMORANDUM FOR: Honorable Members of the Board of Directors SUBJECT: Payment of Rebate Recovery balance Job 657 VIA: G. A. Horstkotte, General Manager -Chief Engineer 1, PROBLEM: In engineering and approving the Watershed 29 North trunk system, it was considered necessary to parallel an existing rebate sewer line, Job 657 The installation of the new sewer eliminated any future connections to the old. 2 BACKGROUND: We discussed this problem with the installers of the rebate line and agreed to pay the balance of their rebate recovery in the amount of $360.12 in return for their cooperation and any future rights. 3 RECOMMENDATION Pay Mrs Benjamin, 1446 Homestead Avenue, Walnut Creek, $360.12 for cancellation of ail future rebate rights on Job 657, Respectfully submitted, BY W C. D'alton Administrative Engineer Recommendation Approved At 2: MAIstatg. CtPO Horstkotte, JrLI Ge eral Manager -Chief Engineer WCDjv LS kij 7 February 15, 1972 MEMORANDUM FOR; The Honorable Members of the Board of Directors VIA G. A. horstkotte, Jr., General Manager -Chief Engineer SUBJECT Rebate Recovery period As directed, the pertinent sections of the District Code have been revised to reflect the change from 10 to 15 years for termination of a rebate installers credit. A draft copy of the ordinance to make this change is attached. We now request that all rebate jobs which exceed the new fifteen year term or will reach the fifteen year term in 1972 and 1973 be extended for the recovery period until January 1, 1974 As of this date there are 58 jobs exceeding 15 years (from Job #23 to #692). Seventeen of the 58 original installers have been paid off, but most of these jobs are deficient in manholes or other features, and we recommend continuing rebate charge to fund necessary improvements. This recommendation is in line with expansion of the equalization charges recommended as part of the financial review. Recommendation Approved: Horstkotte, Jr.0 General Manager -Chief Engineer WCD:jv Respectfully submitted, P C" By W. C. Dalton Administrative Engineer February 14, 1972 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA Mr. G. A. Horstkotte, Jr., General Manager -Chief Engineer SUBJECT: Request Authorization to Hold Examination for Engineering Aid I 1. BACKGROUND: As indicated on the attached Engineering Departmental Organiza- tion Chart, there are openings authorized for two (2) Construction Inspectors, Range 49 ($914 - $1,110). Six months ago, we reorganized and established an Engineering Pool for Engineering Aids to take up the seasonal fluctua- tion in the sub -departments, which has worked out very well. am requesting authorization to hold a written and oral examination for Engineering Aid I, Range 34 ($700 - $771) for the Engineering Pool (Drafting and Surveying) in lieu of a high priced Construction Inspector. It should be noted that this position was established by the State and approved by the District on a three-step basis. 20 RECOMMENDATION; Approval. Respectfully submitted, ('Jack L. Best,.Office Engineer JLB:ms Recommendation approvad: Aft Horstkotte, Jr.d Ge eral Manager -Chief Engineer February 14 1972 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Mr. G. A, Horstkotte, Jr., General Manager -Chief Engineer SUBJECT: Request an additional $15,000 for soil investigation - Bechtel Treatment Plant Expansion - 1972 1, BACKGROUND: In conjunction with Bechtel Treatment Plant Expansion, it will be necessary for the District to provide soil investigation for Bechtel design. Cost not to exceed $15,000. Board authorizations to date Date Des_crion 12/14/71 Office & Field Engr. Exp. $5,000 2 RECOMMENDATION: Approval. Respectfully submitted, Authorization qaToDA911rRE asof_1/31/72 JLB:ms Recommendation approvect Jack L. Best, Office Engineer G4L Horstkotte, Jr. General Manager -Chief Engineer ± $1,000 February 9, 1972 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Mr. G. A. Horstkotte, Jr. General Manager -Chief Engineer SUBJECT: Meeting of Board of Directors, E.B.M.U.D. - February 8, 1972 1. The undersigned attended subject meeting as an observer. Two matters were discussed that are considered of interest to the Board. a® Mr. John Plumb, Secretary, E.B.M.U.D. read a letter from the California Refuse Removal Council which was signed by 75 scavenger companies. The letter in essence stated private enterprise has been successful and is performing an excellent job on refuse removal and disposal. Further, that from information available to the Council, no basic crisis exists on disposal sites and that if properly organized, the bay region would have adequate capacity for years to come. The letter further stated that private enterprise was prepared to build transfer stations where and when necessary and that as E.B.M.U.D. is currently involved with its own problems of waste water and pollution, it suggested the E.B.M.U.D. should stay away from taking on solid waste disposal management, The letter goes on to say that the Northern District (Bay Region) has initiated a long range regional study on solid waste disposal and that the data generated will be current and up to date, not like that used in the seemingly popular S.P.U.R. report. The study is expected to be finished in nine months. (Note: This could be the Bechtel study being done by Acme Fill Corp.) b Mr. Elmer Ross reported on recent meetings with representatives of the State and Regional Water Quality Control Boards. He stated E.Bdvlar.D. is momentarily expecting a letter from the State Water Resources Board giving E.B.M.U.D. authority to move ahead on planning for secondary treatment, As matter of explanation, he stated originally E.B.M.U.D. had planned on a chemical type plant but when The Environmental Pro- tective Agency upgraded standards, the chemical plant was inadequate. In order to salvage as much of the chemical design, E.B.M.U,D, built a pilot plant using a chemical/trickling filter procestl. In addition, E.B.M.U.D. leased a pilot plant fron Union Carbide Corp. which use 0 a pure oxygen/activated sludge process. The two pilot plants- wexe run in comparison for three months. From this three month operation, it was determined that 1. Capital outlay for chemical/filter plant - $56 million. 2. Operating cost (20% depreciation) for this plant - $4.9 million. 3. Capital outlay for pure oxygen/sludge plant - $47 million. 4. Operating cost (2O7 depreciation) for this plant - $4 million. 5 Tests of effluent showed pure oxygen/sludge process gave best results. As a consequence E.B.M.U.D. has adopted the pure oxygen/sludge design process, In response to Board Member questions, Mr. Ross further stated: 1. The design selected is a necessary 'building block" for any new standards that may be imposed. In the future, -ae sees ammonia removal as a possibility though the present design will not per- mit this. 2. It is anticipated that plans and specifications for the new design plant will be finished at the latest, February, 1973. In the mean- time, E.B.M.U.D. will have to refile its application, revise project books, develop a new time schedule, and will shortly wrap up the pilot plant operation. 3. The new ?Unit will require additional 'and. E.B.M.U.D. is currently negotiating with G,S.A. for 20 plus acres. Target date for acquiring land is July 1, 1972. 4. Sludge will be handled in the regular manner - dehydrated or could go to incineration. No problems anticipated. 5. E.B.M.U.D. is moving into secondary treatment about on par with other large metropolitan areas, such as San Francisco, Los Angeles, and Sall Diego. E.B.M.U.D, may not be first to have secondary treat- ment but will be close to the top for organization of its size. Respectfully submitted, E. K. Davis, Secretary EKD; ms Forwarded: )v4c 1(nA'k G. A. Horstkotte, Jr., General Manager -Chief Engineer February 2 972 MEMORANDUM FOR HONORABLE MEMBERS OF THE BOAR]) OF DIRECTORS VIA G A. Horstkotte, Jr,, General Manager -Chief Engineer W. C, Dalton, Administrative Engineer SUBJECT Agenda Item 1. PROBLEM: Overflow, Norman S. Wright, Jr. 4 Blackthorn Road Lafayette, California 254-0363 2. BACKGROUND On Sunday, January 16, 1972, the District on-call crew was called to relieve an overflow at the address mentioned dbove, Upon arrival, the crew found the 6 sewer line plugged inside the existing M.H. in front of house #4, The stoppage consisted of lots of rags and grease and was cleared with no difficulty, The damage was limited to wall to wall carpet and pad in bedroom and hallway, tile floors in both bathrooms, and another hallway and kitchen floor. The District crew cleaned and disinfected throughout and an overflow device has been installed. 3. ALTERNATIVE Pay claim, refuse claim, 4. RECOMMENDATION The total of this claim is $790,84 and 1 feel it is reason able. 1 recommend this claim be paid, RIM: eh Approved 119 Horstkotte Chief Engineer General Manager :Robert H. Hinkson Superintendent of Field Operations