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HomeMy WebLinkAbout09-21-1972 AGENDA BACKUPMINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD SEPTEMBER 7, 1972 The District Board of Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting located at 1250 Spring - brook Road, Walnut Creek, County of Contra Costa, State of California, on September 7, 1972, at 800 o'clock P.M. The meeting was called to order by President Allan. I. ROLL CALL PRESENT: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan ABSENT: Members: None II. APPROVAL OF MINUTES After discussion by Board Membc.Ls and comment by N. Bohn, Counsel for the District, it was moved by Menbel: Mitchell, seconded by Member Rustigian, that the Minutes of tho meeting of Aust 31, 1972, be approved after making the following corrctions: Under "VI. OLD BUSINESS, DRAFT ORDINANCE ON DISPOSAL SITES", delete the paragraph and insert the following: "Mr. Carniatu, representing Mr. Bohn, Counsel for th District, requested clarification of the Board's intentions regardLng the draft ordinance on posal sites in view of recent action by the County Board of Supervisors. A; t -2 - discussion by Board Members wherein a motion was made by Member Mitchell, but seconded, Lo introduce the draft ordinance at the meeting of Septembe 1, 1972, it was the consensus of the Board to dcfer definitive action on the ordin- ance until the meeting of September- 28, ir_72. Staff was directed to advise all interested parties that any commitment to defer definitive action extended only to September 28, 1972. And under "VII. NEW BUSINESS, INFORMATTON" drlete the last sentence and insert the following: "Member Gibbs requested that correspondence addressr,d to him from BASSA continue to 1,2. forwarded to hilt" And under "VII. NEW BUSINESS, EXECUTIVE MEETING OF CALIFORNIA ASSOCIATION OF SANITATION AGENCIES", insert "Committee" after the word "Executive" in both instances. And under "VIII. REPORTS, COUNSEL FOR THE DISTRICT, RETIREMENT CLAIM OF MR. MELVIN KLEMMICK, FORMER DISTRICT EMPLOYEE, IN THE AMOUNT OF $218.04", delete the paragraph and insert the following: "After expia,Litioll by Mr. Carniato, representing Mr. Bohn, Counsel for the District, that the District is 1-equired by law to pay the claim, it was moved by Membr, Gibbs, :;reunded by Mciiibcr Boneysteele, that authorization to pay retire- ment claim of Mr. Melvin Klemmick in the amount of $218.04, be approved. Carried by the following vote: AYES: Members: Boneysteele, Gfbbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None" Motion changing Minutes of the meeting of August 31, 1972, carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None III. APPROVAL OP EXPENDITURES It was moved by Member Gibbs, seconded by Member Rustigian, that the expenditures, as reviewed by the Expenditure Committee, and as submitted by the Acting General Manager -Chief Engineer, be approved, reference being specifically made to Sewer Construction Vouchers Numbers 1531 to 1570, in- clusive, Running Expense Vouchers Numbers 15007 to 15161, inclusive, Pay- roll Vouchers Numbers 2065 to 2194, inclusive, Local Improvement District 50 Construction Fund Vouchers Numbers 154 and 155 and Local Improvement District 51 Construction Fund Vouchers Numbers 18 and 19. Carried by the following vote: AYES: Members. Jloneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None None. IV. HEARINGS V. _BPS DISTRICT SEWERING PROJECT 1926...,lagainEgLJA Mr. Dalton, Ar.ting General Manager -Chief Engineer, reported that bids for District Sewering Project 1926, Acacia IM.ve, Orinda, opened at 2:00 o'clock P.M., this date, were as follows Bidder 1. Harry Cleverdon, Inc. 2. Peter Cole Jensen 3, C. W. Roen Construction Company 4. M.G.M. Construction Company 5. McGuire & Hester 6, Billings Plumbing, Inc. Amount $41,37M0 47,681.2') 48,373.00 50,207_00 52,492.00 60,11330 After 'explanation and upon the recommendation of Mr. Dalton, Acting Concral Manager -Chief Engineer, it was moved by Member Mitchell, seconded by Member Boneystecl, that award of bid for District Sewering Project 1926, be made to the lowest bidder, Harry Cleverdon, Inc. Carried by the fol- lowing vote: AYES: Members Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None 2 DISTRICT SEWERING PROJECT 1957, RAHN couRT,_ WALNUT CREEK Mr, Dalton, Acting C -mal Manager -Chief Engineer, reported that bids for District Sewcring Project 1957, Rahn Court, Walnut Creek, opened at 2:00 o'clock P -M, this date, were as follows: Bidder 1. A. P. Pipeline 2. Billings Plumbing, Inc. 3. Eastwood & Son 4. Subsurface Pipeline 5. C. W. Roen Const. Co. 6. McGuire & Hester Amount. $11,902,50 12,452.51 13,215.00 1/1,967.50 15,020.00 16,666.00 After discussion by Board Members, and upon the recommendation of Mr. Dalton, Acting General Manager -Chief Engineer, it was moved by Member Rustigian, seconded by Member Boneysteele, that award of bid for District Sewering Project 195'7 be made L the lowest bidder, A. P. Pipeline. Car- ried by the following vote: AYES: Members: Bou,,ysteeic, Gibb2, Wtchell, Rustigian and Allan NOES: Members: None ABSENT: Members; Nono VI. OLD BUSINESS LOCAL IMPROVtaENT DISTRICT N0,50 RESOLUTION NO. 72-47, A RESOLUTION OF PRELIMINARY APPROVAL OF ENGINEER'S REPORT, LOCAL IMPROVEMENT DISTRICT NO. 50 After explanaiAoh by Mr, Dalton, Acting General. Manager -Chief Engineer, and discussion by Board Members regarding publication of notices and number of units of assessment, it was moved by Member Mitchell, seconded by Member Gibbs, that Resolution No /2-47, be adopted. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members! None ABSENT: Members: None RESOLUTION NO. 72-48, A RESOLUTION APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ACQUISITIONS AND IM- PROVEMENTS2 AND DIRECTING NOTICE, LOCAL IMPROVEMENT DISTRICT NO, 5C After explanation by Mr. Dalton, Ac;-ing General Manager -Chief and discussion by Board Members regardinq administrative matters For the nearing of October 19, 1972, and procrdut.-,s for hearing protests, 7t. was moved by Member Gibbs, seconded by Membor Mit,-hell, that Resolu; ;oll No 72- 48 be adopted. Carried by the following vote; AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None FINANGFAL CONSULTANT'S PROPOSALS After expinuatiou by tir- Dalton; Acing General Manager -Chief Engineer, that staff requires a Board decision on the matter by September 21, 1972, .Mr. Dalton introduced Mr. Ed Wells, of Bartle Wells Associates, Municipal Financing Consultants of San Francisco. 3 Utilizing charts, Mr. Wells explained his firms capabilities and ex- perience in providing financial consultantEervice to governmental agencies such as the Sanitary District, Board Members, staff and Mr, Bohn, Counsel for the District, discussed with Mr. Wells various aspects of his presenta- tion with particular emphasis on the desirability that Bartle Wells' pro- posal be formalized in contract form in the event Bartle Wells was selected, Utilizing slides, Mr. Robert Jackson and his Associates, Mr. George Maverick and Mr. Charles Spink, Bechtel Corporation, explained in detail the scope of services and assistance that Bechtel Corporation could provide the District in its treatment and water reclamation plant expansion program. Board Members, staff and Mr. Bohn, Counsel for the District, discussed with Mr. Jackson and his associates various aspects of his presentation with particular emphasis on "bridge financing" and construction management as related to the project budget. Board Members and staff discussed aspects of both proposals with com- parison being made. Upon request of the Board, Mr, Dalton, Acting General Manager -Chief Engineer, stated that, while both firms were professionally capable, after the consideration of all factors and careful examination of each proposal, staff recommended that award be made to Bartle Wells as being more responsive to the needs of the District in this particular matter. After further discussion by Board Members, it was moved. by Member Gibbs, seconded by Member Boneysteele, that the firm of Bartle Wells be employed by the District as financial consultant and that its proposal of services be formally defined in contract form. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None Mr. Wells thanked the Board Members for their expression of confidence in his firm and indicated that his services would be primarily oriented to- ward financial services thereby leaving execution of schedules for procure- ment of equipment to the staff and its engineering consultants, President Allan called a recess at 10:22 o'clock P.M. At 10:25 o'clock P.M., President Allan reconvened the regular -meeting. BUDGET ITEM, PURCHASE OF ICEMAKER MACHINE After comment by Member Rustigian regarding prices for icemaking machines, it was moved by Member Boneysteele, seconded by Member Gibbs, that the cost of budget item, icemaking machine, be increased in the amount of $125.00. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None ORDINANCE NO , AN ORDINANCE AMENDING SECTION 127104 OF THE CODE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT 00 LB, WEIGHT LIMITATION) After comment by Secretary Davis and comment by Board Members and recognizing that Mr. Carniato, representing Mr. Bohn, Counsel for the District, was to present a report on the matter, item was continued. 4 VII. NEW BUSINESS. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT It was moired by Member Rustigian, seconded by Member Gibbs, that ease- ments from Jean Jauretche, Job 2212, Parcel 1, Court F. Stewart, Job 2112. Parcels 1 and 2, and Rheem California Land Co., Job 1933, Parcel 1, be ac- cepted and their recording ordered. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Nitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None PANT MOi)EL BECHTEL CORPWATION After explanation by Mr: Niles, Superintelident of Plant Operations, and Mr. Robert Jackson, Bechtel Corporation, regarding the need and use for a model depicting the District's proposed expanded treatment and water reclama- tion plant and discussion by Board Members and staff concerning how detailed the model would be, it was moved by Member Gibbs, seconded by Member Mitchell, that autLorizati,on in the amount of $7,000.00 from the be approved for a plant wodel to be constructed by Bechtel Corporation, the model to conform to the followipg requirements: c4iti tor el . a. The plant model will reflect the final design for the project. b The pint model will depict accurately the shape and form of the various plant installations and facilities. c. A numbel.tog system will be included to facilitate identification of installations while indicating the plant flow processes. Carried by the following vote: AYES; Members: Gibbs, Mitchell and Allan NOES: Member: Boneysteele ABSTAINING: Member: Rustigian ABSPNT: Members: None OTHER BUSTNLSS ADDED BY SUPPLEMENTAL AGENDA RESOLUTION NO. 72-49 A RESOLUTION ORDERING THE ANNEXATION OF TERRITORY CONTAINED IN DISTRICT ANNEXATION NO 35 TO THE CENTRAL CONTRA COSTA SANITARY DISTRICT After explanation by Mr- Dalton, Acting General Mrgnager-Chief Engineer, it was moved by Member Gibbs, seconded by Member Mitchell, that Resolution No. 72-49 be adopted. Carried by the following vote AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members None ABSENT: Members: None RESOLUTION NO. 72-5Q, A RESOLUTION OF APPLICATION FOR THE ANNEXATION OF VARIOUS PROPERTIES TO CENTRAL CONTRA COSTA SANITARY D STRICT After explanation by Mr. Dalton, Acting General Manager -Chief Engineer, and discussion by Board Members wi.c.h assurance by staff that all property 5 owners would be individually notified regarding annexation, it was moved by Member Gibbs, seconded by Member Mitchell, that Resolution No. 72-50 be adopted. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Member:7: None MATTERS FROM THE FLOOR In response to query, Mr. Dalton, Acting General Manager -Chief Engineer, explained the actions staff was initiating to temporarily solve the sewage odor problem on Seven Hills Ranch Road, Walnut Creek. VIII. REPORTS COMMITTEES Member Boneysteele reported that the University of California Extension School at Berkeley has scheduled a course, "Solid Waste Management: Funda- mentals and Applications". He suggested that perhaps a member of the staff may wish to attend the course. Mr, Dalton, Acting General Manager -Chief Engineer, will explore the matter. In response to query, Mr. Dalton, Acting General Manager -Chief Engineer, commented on the current status of negotiations with the City of Concord re- garding District use of Concord's incinerator for a District lime sludge re- search project. ACTING GENERAL MANAGER -CHIEF ENGINEER Mr. Dalton commented on activities of Contra Costa County special districts in regard to the pending Watson Amendment Initiative. Discussion followed with Mr. Dalton being requested to review the matter and further report to the Board. COUNSEL FOR THE DISTRICT Mr. Bohn reported receipt of a check in favor of the Sanitary District in the amount of $5,720.72 from the Western Pipe litigation cases. After explanation by Mr. Bohn, Counsel for the District, and concurrence by Mr. Dalton, Acting General Manager-Chieffilgineer, it was moved by Member Mitchell, seconded by Member Gibbs, that the President and Secretary be authorized to execute Offer of Dedication to Contra Costa County for an ease- ment, Job 2148. Carried by the following vote: AYES: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan NOES: Members: None ABSENT: Members: None SECRETARY None. Member Gibbs commented on correspondence addressed to him from the Institute for Local Self Government which, after discussion, was referred to staff for appropriate action. EXECUTIVE SESSION At 11:13 o'clock P.M., President Allan declared an Executive Session to digcu9s a personnel matter. At 11:33 o'clock P.M., President Allan reconvened the regular meeting. IX. ADJOURNMENT AL 11:34 o'clock P.M,, President Allan adjourned the regular meeting. 7 September 18, 1972 MEMORANDUM TO; THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA; SUBJECT 4. C. Dalton, Acting General Manager -Chief Engineer C,W.P.C.A. Northern Regional Conference and School The Regional Conference is being held in Redding this year. It is a two-day meeting, October 6th and 7th 1 am requesting two days' expenses plus $10.00 registration, a total of $70.00, to attend this meeting, Respectfully submitted, R. HO Hinkson, Superintendent of Field Operations RHH:ms Approved: W. C. Dalton, Acting General Manager -Chief Engineer ADDENDA: Mr. Niles has requested authorization for Carlton Webb, Senior Plant Operator, to attend the Regional Conference also. Please approve this request with that of Mr, Hinkson,