HomeMy WebLinkAbout05. Adopt project schedule approach for CoCo San Sustainable Farm, with quarterly Board updates, and accept milestone dates presented at July meetingIte m 5.
CENTRAL SAN BOARD OF DI RECTORS
POSIT IO N PA PER
M E E T I NG D AT E :A UG US T 17, 2017
S UB J E C T: A D O P T A P R O J E C T S C HE D UL E A P P R O A C H F O R T HE C O C O S A N
S US TA I NA B L E FA R M, W I T H Q UA RT E R LY B O A R D UP D AT E S , A ND
A C C E P T T HE MI L E S TO NE D AT E S P R E S E NT E D AT T HE J ULY 20, 2017
B O A R D ME E T I NG
S UB M I T T E D B Y:
D A NE A G E MME L L , P L A NNI NG A ND
D E V E L O P ME NT S E RV I C E S D I V I S I O N
MA NA G E R
I NI T I AT I NG D E PART M E NT:
E NG -P D S -D I V I S I O N MA NA G E R
RE V I E WE D B Y:J E A N-MA R C P E T I T, D I R E C TO R O F E NG I NE E R I NG A ND T E C HNI C A L
S E RV I C E S
R oger S . B ailey
G eneral Manager
I S S UE
F or the past three years, staf f has been working with A g L antis to implement the C o C o S an S ustainable
F arm on the 14.8 acres portion of the K iewit property (A P N 159-140-051). T his project has encountered
numerous hurdles in obtaining a land user permit and has not progressed as initially envisioned.
B AC K G RO UND
A t the J uly 20, 2017 B oard meeting, D anea G emmell, P lanning and D evelopment S ervices D ivision
Manager, and B ethallyn B lack, A g L antis B oard Member, presented an update on the C o C o S an
S ustainable F arm which included milestone tasks f or calendar years 2017 and 2018. D uring the
presentation, B oard Members expressed c oncern at the lack of progres s and a desire to have the projec t
administered as a typical D istrict project with budget identif ied, milestones , and a schedule f or adherenc e.
A suggestion was made to have quarterly updates on the progress on the F arm.
August 17, 2017 Regular Board Meeting Agenda Packet - Page 28 of 102
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P er the lease terms, A g L antis is responsible f or operations and capital c os ts related to the F arm. A
budget was pres ented in the 2016 A nnual R eport f or 2017 f arm expenditures. A ll D istrict operations
costs to support the F arm ef f ort and provide maintenance to the K iewit property are tracked with a spec if ic
operations ac c ount (O M080); 2016 costs totaled $11,647. T he milestones presented at the meeting
(ref erenced in A ttachment 1) were reviewed and accepted by A g L antis prior to the J uly 20, 2017 meeting.
ALT E RNAT I V E S /C O NS I D E RAT I O NS
F I NANC I AL I M PAC T S
None by this ac tion.
C O M M I T T E E RE C O M M E ND AT I O N
T his matter was not reviewed by a B oard C ommittee.
RE C O M M E ND E D B O ARD AC T I O N
A dopt a projec t s chedule approach f or the C o C o S an S ustainable F arm, with quarterly B oard updates and
accept the miles tone dates presented at the J uly 20, 2017 B oard meeting.
Strategic Plan Tie-I n
G O A L O N E : P r ovide E xceptional C ustomer S er vice
Strategy 1 - Foster Customer Engagement and Awareness
G O A L S I X : E mbr ace Technology, I nnovation and E nvir onmental S ustainability
Strategy 1 - Augment the Region's Water Supply
AT TAC HM E NT S :
D escription
1. E xcerpt f rom J uly 20, 2017 P resentation on Milestones
August 17, 2017 Regular Board Meeting Agenda Packet - Page 29 of 102
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MILESTONE DATES FOR COMPLETION
2017 TASKS
•Installation of RPZ Fence Installation
Completed
•Irrigation Plan Submittal to Central San
(September)
•Continued spreading of mulch across site
(weekly) conditioned on receiving receipt of
County permits (through October)
•Milani Engineering to obtain approvals
(October):
•Fire Marshal
•Public Works on Storm water C3
Provisions
•Public Works on updated site plan and
engineering improvement plans
•Access Road Installation (December)
•Building Permit for greenhouse submittal
(December)
•Greenhouse Pad (December)
•Fundraising (All Year)
2018 TASKS
•PG&E Connection Application submitted
(January)
•Erection of Greenhouse subject to County
permit approval (June)
•Vegetables planted (July)
•Fundraising (All Year)
August 17, 2017 Regular Board Meeting Agenda Packet - Page 30 of 102
Page 3 of 3