HomeMy WebLinkAbout15.b. Finance Committee Minutes 07-25-17 Page 1 of 4 Item 15.b. Central Contra Costa Sanitary District August 3, 2017 TO: HONORABLE BOARD OF DIRECTORS FROM: ELAINE BOEHME, SECRETARY OF THE DISTRICT SUBJECT: JULY2532017 - FINANCE COMMITTEE - MEMBER NEJEDLYAND MEMBER PI LECKI Attached are minutes of the above Committee meeting. Strategic Plan re-In GOAL ONE: Provide Exceptional Customer Service Strategy 1 - Foster Customer Engagement and Awareness ATTACHMENTS: 1. Finance Committee Minutes 07-25-17 August 3, 2017 Regular Board Meeting Agenda Packet- Page 119 of 132 Page 2 of 4 Central Contra Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place,Martinez, CA 94553-4392 REGULAR MEETING OF THE BOARD OF DIRECTORS: PAUL H.CAUSEY CENTRAL CONTRA COSTA President SANITARY DISTRICT '.DESA NE'E°LY President Pro Tem FINANCE COMMITTEE M,CHAELR MCG,LL TAD J.PILECKI DAY7D R. WILLIAMS MINUTES PHONE: (925)228-9500 FAX. (925)372-0192 Tuesday, July 25, 2017 www.centralsan.org 1:00 P.M. Executive Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Jim Nejedly Member Tad Pilecki Members of the Public Charles Burkhardt (left after Item 4.a.) Staff.' Ann Sasaki, Deputy General Manager Phil Leiber, Director of Finance and Administration Danea Gemmell, Planning and Development Services Division Manager Thea Vassallo, Finance Manager Thomas Brightbill, Senior Engineer (left after Item 4.a.) Lupe Saldana, Administrative Services Supervisor Cindy Granzella, Senior Administrative Technician 1. Call Meeting to Order Chair Nejedly called the meeting to order at 1:00 p.m. 2. Public Comments None. August 3, 2017 Regular Board Meeting Agenda Packet- Page 120 of 132 Page 3 of 4 Finance Committee Minutes July 25, 2017 Page 2 3. Old Business a. Review staff's response to question raised at the June 20, 2017 meeting regarding check #103370 dated May 18, 2017 in the amount of$2,551.06 to Russo Auto Body. Chair Nejedly expressed his preference that blanket contracts be awarded to businesses that are located within the Central San service area. COMMITTEE ACTION: Reviewed staff's response. 4. Items for Committee Recommendation to Board a. Review draft Position Paper regarding August 3, 2017 hearing to consider Mr. Charles Burkhardt's appeal of staff decision to deny reimbursement of fees for 2 Hilferd Way, Danville. This item was taken out of order immediately following Item 2. Mr. Brightbill, referring to the information in the agenda materials, reviewed the history and current situation that lead to the decision to deny Mr. Burkhardt a reimbursement for that property. He stated that staff had no option but to deny the request, adding that District Counsel advised him the Board has the final decision on the appeal. Mr. Burkhardt answered Chair Nejedly's questions regarding the properties relating to this matter. Mr. Burkhardt, referring to the letters and map establishing the properties eligible for reimbursements included in the agenda materials, explained that he believes changes made in the District Code after 1998 do not null his entitlement to reimbursement. Mr. Burkhardt referred to sections 1.04.030 and 6.20 of the District Code, stating he believes those sections protect his right to receive reimbursements even if a reimbursement fee was not collected on the property. Chair Nejedly thanked Mr. Burkhardt for presenting the information and advised that his appeal will be taken to the full Board on August 3, 2017. Mr. Burkhardt thanked staff and the Committee for hearing his request and left the meeting. Member Pilecki commented that perhaps the Board may want to consider assigning ministerial authority to the General Manager to handle issues of this type in the future to some agreed upon limit. COMMITTEE ACTION: Reviewed the matter. August 3, 2017 Regular Board Meeting Agenda Packet- Page 121 of 132 Page 4 of 4 Finance Committee Minutes July 25, 2017 Page 3 b. Review Expenditures dated August 3, 2017. The Committee reviewed the expenditures included in the agenda materials, and staff responded to questions. COMMITTEE ACTION: Reviewed and recommended Board approval. 5. Other Items a. Provide annual report on status of loans under Board Policy No. BP 001 - Employee Computer Purchase Assistance Program. Ms. Vassallo, referring to the agenda materials, reported on the status of the loans. COMMITTEE ACTION: Received the report. b. Receive list of Scheduled/Parking Lot items. Ms. Vassallo noted that the second item on the schedule, Statement of Investment Policy, will be reviewed by the Administration Committee. COMMITTEE ACTION: Received the list and provided input to staff. 6. Announcements None. 7. Future Scheduled Meetings a. Tuesday, August 29, 2017 at 1:00 p.m. Tuesday, September 26, 2017 at 1:00 p.m. Tuesday, October 24, 2017 at 1:00 p.m. 8. Suggestions for future agenda items None. 9. Adjournment— at 1:28 p.m. August 3, 2017 Regular Board Meeting Agenda Packet- Page 122 of 132