HomeMy WebLinkAbout03. Adopt new Board Policy No. BP 031 - Use of Temporary Employees. Page 1 of 3
Item 3.
CENTRAL SAN BOARD OF DIRECTORS
POSITION PAPER
MEETING DATE: AUGUST 3, 2017
SUBJECT: ADOPT NEW BOARD POLICY NO. BP 031 - USE OF TEMPORARY
EMPLOYEES.ADOPTION RECOMMENDED BYADMINISTRATION
COMMITTEE.
SUBMITTED BY: INITIATING DEPARTMENT:
TEJI O'MALLEY, HUMAN RESOURCES OPERATIONS - POD - HUMAN RESOURCES
MANAGER
REVIEWED BY: ANN SASAKI, DEPUTY GENERAL MANAGER
Roger S. Bailey
General Manager
ISSUE
At its May 9, 2017 meeting, the Administration Committee requested that a Board Policy be drafted
outlining the policy for the use of temporary employees.
BACKGROUND
On May 9, 2017, the Administration Committee received information on the number of temporary staff
members currently utilized by the District, the number of agencies the District uses to provide temporary
staffing and District staff's current practice regarding the use of temporary employees.After discussing
the information, the Committee requested that a Board Policy be drafted to address the use of temporary
employees.
The proposed Board Policy No. BP 031 - Use of Temporary Employees (Attachment 1), reflects the
changes made to the draft policy presented at the July 11, 2017 Administration Committee meeting.
ALTERNATIVES/CONSIDERATIONS
August 3, 2017 Regular Board Meeting Agenda Packet- Page 20 of 132
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Do not adopt the policy. This is not recommended as the Board currently does not have a policy governing
the use of temporary employees.
FINANCIAL IM PACTS
None at this time.
COMMITTEE RECOMMENDATION
The Administration Committee reviewed the draft policy at its July 11, 2017 meeting and recommended
Board adoption with its suggested changes incorporated.
RECOMMENDED BOARD ACTION
Adopt new Board Policy No. BP 031 - Use of Temporary Employees.
Strategic Plan re-In
GOAL FOUR: Develop and retain a highly trained and innovative workforce
Strategy 1 - Ensure Adequate Staffing and Training to Meet Current and Future Operational Levels
ATTACHMENTS:
1. Proposed New Board Policy No. BP 031 - Use of Temporary Employees
August 3, 2017 Regular Board Meeting Agenda Packet- Page 21 of 132
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Central Contra Costa
Number: BP 031 San1�U'�'�,/District
Authority: Board of Directors
Effective:
Revised:
Reviewed:
Initiating Dept./Div.: Operations/Human Resources
BOARD POLICY
USE OF TEMPORARY EMPLOYEES
PURPOSE
To adopt a policy regarding the District's use of temporary employees.
POLICY
The District may use temporary employees for reasons such as those listed below:
• Backfilling for authorized leaves of absence
• Addressing peaks in workload
• Succession planning/retirements
• Backfilling vacant positions while awaiting a recruitment
• Assistance with special projects of a limited duration
• Seasonal work
The Department Director and the Human Resources Division will evaluate each request
to ensure that it meets either one of the following criteria prior to approval:
• Not filling the position on a temporary basis would result in an adverse impact to
District operations.
• It would not be cost effective to hire a permanent employee to perform the
requested services.
[Original Retained by the Secretary of the District]
August 3, 2017 Regular Board Meeting Agenda Packet- Page 22 of 132