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Home My WebLink About00. BOARD AGENDA 08-03-17 Central Contra Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place,Martinez, CA 94553-4392 REGULAR B MEETING BOARD OF DIRECTORS AGENDA PAUL H.CAUSEY-President JAMES A.NEJEDLY-President Pro Tem T hurs day,August 3, 2017 IVI CHAEL R.AACGI LL Board Room TAD J.PILECKI 1:30 PM DAVID R.MLLIAAAS PHONE. (925) 228-9500 FAX(925) 372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. August 3, 2017 Regular Board Meeting Agenda Packet- Page 1 of 132 Central Contra Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place,Martinez, CA 94553-4392 Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 1. Approve the following: a. July 20, 2017 Board meeting minutes 2. Authorize a public notice to indicate availability of documentation in support of Central San's Appropriations Limit for Fiscal Year 2017-18 3. Adopt new Board Policy No. BP 031 - Use of Temporary Employees.Adoption recommended by Administration Committee. 4. Confirm publication of summaries of uncodified District Ordinance Nos. 294, 295, 296, and 297 5. Adopt Resolution Nos. 2017-024 and 2017-025 (1) accepting a grant of easement (related to the Lafayette Sewer Renovations, Phase 11, District Project 8430)from Rob Clark, owner of the property located at 1060 Via Roble in Lafayette (APN: 244-051-007); (2) authorizing the execution of a quitclaim deed to the specified property owner; and (3) authorizing staff to record documents with the Contra Costa County Recorder 6. Adopt Resolution No. 2017-026 authorizing (1)the execution of a Right of Way Contract and a grant of easement to Contra Costa County through a portion of the A-Line Right of Way in Concord,APN: 126-323-018-5 and 126-323-005-2; and (2)staff to record documents with the Contra Costa County Recorder Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. HEARINGS 7. Conduct a hearing to consider Mr. Charles Burkhardt's appeal of staff decision to deny reimbursement of fees for 2 Hilferd Way, Danville (5-minute staff presentation) Staff Recommendation (Motion Required): Hear the appeal and take one of the following actions: August 3, 2017 Regular Board Meeting Agenda Packet- Page 2 of 132 a. Deny the appeal; or b. Authorize staff to pay Mr. Burkhardt$1,616; or c. Provide some other direction to staff. OTHER BOARD ACTION ITEMS 8. Authorize Board President to sign letter of support for Contra Costa Water District's (CCWD) Los Vaqueros Reservoir Expansion Proposition 1 Application to the California State Water Commission (15-minute presentation by Marguerite Patil, Special Assistant to the General Manager for CC WD) Staff Recommendation (Motion Required): Receive presentation and approve letter of support. 9. Review expenditures dated August 3, 2017. Approval recommended by Finance Committee. (No presentation is planned,staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve the expenditures. LEGISLATIVE MATTERS 10. Update on pending legislative matters and provide direction on priority legislation (No presentation is planned,staff will be available to answer questions) Staff Recommendation: Receive the update and provide direction to staff as appropriate. REPORTS AND ANNOUNCEMENTS 11. General Manager- Reports a. Recap of Central San Academy Spring 2017 Session. Reviewed by Administration Committee. (10-minute staff presentation) Staff Recommendation: Provide input to staff regarding whether to continue the program until further notice and receive annual updates after every session. 12. General Manager-Announcements a. Announcements -August 3, 2017 Staff Recommendation: Receive the announcements. 13. Counsel for the District 14. Secretary of the District 15. Board Members - Committee Minutes a. July 17, 2017 - Real Estate, Environmental & Planning Committee - President Causey and Member Pilecki b. July 25, 2017 - Finance Committee - Member Nejedly and Member Pilecki Staff Recommendation: Receive the Committee minutes. August 3, 2017 Regular Board Meeting Agenda Packet- Page 3 of 132 16. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member McGill Member Nejedly Member Pilecki Member Williams • July 23-26, 2017 - National Association of Clean Water Agencies (NACWA) Annual Conference in St. Louis, MO President Causev • July 23-26, 2017 - National Association of Clean Water Agencies (NACWA) Annual Conference in St. Louis, MO • August 1, 2017 - Board Liaison meeting with officials from the City of San Ramon Staff Recommendation: Receive the reports and announcements. 17. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS 18. Declare an emergency and consider adopting Resolution No. 2017-027 making findings and authorizing the General Manager under Public Contract Code 22050(b)to execute a construction change order with W.M. Lyles Co. to perform emergency work on the Treatment Plant Primary Sedimentation Tanks. Reviewed by Engineering & Operations Committee. (5-minute staff presentation) Staff Recommendation (Motion and 4 Affirmative Votes Required): Declare an emergency and adopt Resolution No. 2017-027. REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (.pursuant to Government Code Section 54957.7 RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) August 3, 2017 Regular Board Meeting Agenda Packet- Page 4 of 132 CLOSED SESSION 19. Conference with Legal Counsel -Anticipated Litigation-significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2). 20. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • IEDA • Roger S. Bailey, General Manager • Ann K. Sasaki, Deputy General Manager • Philip R. Leiber, Director of Finance and Administration • Teji O'Malley, Human Resources Manager Emplovee Organizations: • Employees'Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT August 3, 2017 Regular Board Meeting Agenda Packet- Page 5 of 132