HomeMy WebLinkAbout05.a. Provide annual report on status of loans under Board Policy No. BP 001 - Employee Computer Purchase Assistance Program Page 1 of 3
Item 5.a.
Central Contra Costa Sanitary District
July 25, 2017
TO: FINANCE COMMITTEE
FROM: THEAVASSALLO, FINANCE MANAGER
REVIEWED
PHIL LEI BER, DIRECTOR OF FINANCE AND ADMINISTRATION
BY:
ANN SASAKI, DEPUTY GENERAL MANAGER
ROGER S. BAILEY GENERAL MANAGER
SUBJECT: PROVIDE ANNUAL REPORT ON STATUS OF LOANS UNDER BOARD POLICY
NO. BP 001 - EMPLOYEE COMPUTER PURCHASE ASSISTANCE PROGRAM.
The District currently has an Employee Computer Purchase Assistance Program that provides employees
with a low-cost resource to purchase a personal computer and/or other authorized hardware/software for
the purpose of improving computer skills. Board Policy (BP) 001-Employee Computer Purchase
Assistance Program, was made effective on July 1, 1995 and most recently amended on February 5,
2015 (and reviewed with no changes recommended again in 2017). The policy states that staff shall
provide the Board with an annual report including the status of participation and outstanding loans under
the program. This memo serves as that annual report.
Proaram Overview
The District charges employee participants at the Local Agency Investment Fund (LAI F) interest rate, so
the money earns the same rate of return as it would if the loan amount were invested, rather than extended
to employees. Other program highlights are as follows:
• The annual funding limit is $30,000.
• Allowable purchases under the program include desktops, laptops, tablets, printers, software, and/or
related equipment of any brand.
• Purchases must meet current District standards and be pre-approved by the IT Manager.
• The minimum loan amount is $600; the maximum loan amount is $2,000.
• Only one loan can be outstanding at any one time per employee.
• The program is administered by the Finance Department.
A copy of BP 001 is attached for your convenience. This report will be discussed with the Finance
Committee on July 25, 2017.
Status of Participation and Outstanding Loans
As of June 30, 2017, the revolving loan fund had $10,286.95 in outstanding loans. During Fiscal Year
July 25, 2017 Regular Committee Meeting Agenda Packet- Page 83 of 87
Page 2 of 3
2016-17, nine loans in the amount of$14,687.93 were extended. Given the $30,000 annual funding limit,
the remaining amount available for new loans was $15,312.07.
Strategic Plan re-In
GOAL THREE: Be a Fiscally Sound and Effective Water Sector Utility
Strategy 2- Manage Costs
GOAL FOUR: Develop and retain a highly trained and innovative workforce
Strategy 1 - Ensure Adequate Staffing and Training to Meet Current and Future Operational Levels
ATTACHMENTS:
1. BP 001-Computer Loan Program
July 25, 2017 Regular Committee Meeting Agenda Packet- Page 84 of 87
Page 3 of 3
Central Contra Costa
Number: BP 001 San1�U'�'�,/District
Related Procedures: AP 001
Authority: Board of Directors
Effective: July 1, 1995
Revised: February 5, 2015
Reviewed: February 23, 2017
Initiating Dept./Div.: Administration/Finance
BOARD POLICY
EMPLOYEE COMPUTER PURCHASE ASSISTANCE PROGRAM
PURPOSE
This policy will provide employees with a low cost resource to purchase a personal
computer and/or other authorized hardware or software for the purpose of improving
employee computer skills.
POLICY
1. The District will provide loans to District employees under the Employee
Computer Purchase Assistance Program to purchase a personal computer
and/or other authorized hardware or software.
2. The annual funding limit for the Program is $30,000.
3. The maximum computer loan per employee under the Program is $2,000, with a
minimum of$600.
July 25, 2017 Regular Committee Meeting Agenda Packet- Page 85 of 87