HomeMy WebLinkAbout17.a. Committee Minutes-Real Estate, Environmental & Planning 06-30-17 C entral C ontra C osta S anitary D istrict
J uly 20, 2017
T O : HO NO R A B L E B O A R D O F D I R E C TO R S
F RO M :E L A I NE B O E HME - S E C R E TA RY O F T HE D I S T R I C T
S UB J E C T: J UNE 30, 2017 - R E A L E S TAT E , E NV I R O NME NTA L & P L A NNI NG C O MMI T T E E -
P R E S I D E NT C A US E Y A ND ME MB E R P I L E C K I
A ttached are minutes of the above C ommittee meeting.
AT TAC HM E NT S :
D escription
1. Minutes of the J une 30, 2017 R eal E state, E nvironmental & P lanning C ommittee Meeting
July 20, 2017 Regular Board Meeting Agenda Packet - Page 127 of 151
ITEM 17 Page 1 of 4
SPECIAL MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
REAL ESTATE, ENVIRONMENTAL
& PLANNING COMMITTEE
M I N U T E S
Friday, June 30, 2017
9:00 a.m.
2nd Floor Conference Room
5019 Imhoff Place
Martinez, California
Committee:
Chair Paul Causey
Member Tad Pilecki
Guests:
Erin McGuire, CDM Smith
Staff:
Roger S. Bailey, General Manager
Ann Sasaki, Deputy General Manager
Phil Leiber, Director of Finance and Administration
Jean-Marc Petit, Director of Engineering and Technical Services
John Huie, Information Technology Manager
Edgar Lopez, Capital Projects Division Manager
Dana Lawson, Senior Engineer
Lupe Saldana, Administrative Services Supervisor
Cindy Granzella, Senior Administrative Technician
1. Call Meeting to Order
Chair Causey called the meeting to order at 9:01 a.m.
2. Public Comments
None.
BOARD OF DIRECTORS:
PAUL H. CAUSEY
President
JAMES A. NEJEDLY
President Pro Tem
MICHAEL R. MCGILL
TAD J. PILECKI
DAVID R. WILLIAMS
PHONE: (925) 228-9500
FAX: (925) 372-0192
www.centralsan.org
July 20, 2017 Regular Board Meeting Agenda Packet - Page 128 of 151
ITEM 17 Page 2 of 4
Real Estate, Environmental & Planning Committee Min utes
June 30, 2017
Page 2
3. Review draft Position Paper to authorize the General Manager to execute an
agreement with CDM Smith for Professional Consulting Services for the
Implementation of the Program Management Information System (PMIS) under
District Project 8238 (Follow-up discussion from June 21, 2017 meeting)
Staff gave a presentation on the benefits of imple menting the Program Management
Information System, explained the consultant and software selection process, and
responded to questions.
Chair Causey expressed concern that this program could be isolated to the
Engineering Department. He asked if it would link to Records Management, and
work cohesively with the financial system. Mr. Huie stated that the Enterprise
Resource Planning (ERP) system and the PMIS are two separate systems, and staff
will continue to review and work on how the two systems will work together now and
in the future. Mr. Huie reviewed the one-directional integration planned between the
PMIS and the financial system. Ms. Lawson also stated that the PMIS software has a
file transfer tool that will allow staff to archive record documents into the electronic
document management system when a project is closed.
Chair Causey asked how much time savings this tool is expected to provide for staff,
and asked for that issue to be addressed in the Position Paper. He would also like to
see all costs, including staff time, be tracked to the project.
Mr. Petit stated that eBuilder was able to match a government discount, and therefore
lowered the software price by 10%. Staff and CDM Smith also pared down the scope
and trainings, thereby lowering the cost ceiling of the proposed contract from
$900,000 to $760,000, as reflected in the revised draft Position Paper.
Member Pilecki stated that he would support this project, as long as staff needs it and
the Board can be assured that it will be utilized. Chair Causey stated that he would
reluctantly support the project, with the caveat that all staff is on board with the
project and will commit in utilizing the tools. He requested that staff provide regular
updates showing progress and how efficiencies have been increased.
Member Pilecki requested that a short presentation be included to the full Board.
COMMITTEE ACTION: Reviewed and recommended Board approval.
4. Announcements
a. Future scheduled meetings:
Monday, July 17, 2017 at 9:00 a.m.
Monday, August 28, 2017 at 9:00 a.m.
Monday, September 25, 2017 at 9:00 a.m.
July 20, 2017 Regular Board Meeting Agenda Packet - Page 129 of 151
ITEM 17 Page 3 of 4
Real Estate, Environmental & Planning Committee Min utes
June 30, 2017
Page 3
5. Suggestions for future agenda items
None
6. Adjournment – 11:16 a.m.
July 20, 2017 Regular Board Meeting Agenda Packet - Page 130 of 151
ITEM 17 Page 4 of 4