HomeMy WebLinkAbout00. BOARD AGENDA 12-11-1947AGENDA FOR BOARD MEETING DECEMBER 11, 1947
1. Roll {fall.
2. Reading of Minutes of previous meeting.
3. open bids on Section 111, Main Trunk Sewer, read same and refer to
Engineer for tabulation.
--4. Discuss site for District office. various sites have been suggested
and at least one realtor has suggested the possibility of constructing
an office to be leased to the District at a tentative figure between
X300 and 050 per month, The possibility of leasing a buildingbuilt
specifically for our needs has considerable merit since the District
does not have sufficient funds in the Running Expense Account to
cover the construction of an office.
The need for additional space is immediate if we are to successfully
process the work of installing local sewers concurrently with the
construction of the Main Trunk Sewer System
/Oonsider program of Local Improvement Districts. See accompanying
memorandum.
6. The construction contracts stipulate that payments to the contractor
should be monthly and not later than the 10th of the month following
the month in which the work is performed. Due to the schedule of
meeting dates of the District, the contractor t s payments would be
delayed. past their due date in order that the bill be properly
authorized and warrants made out and recorded by the County Auditor,
etc, It is recommended that the Board either (1) change its regular
meeting date to fall prior to the loth of. the month or (2) that a
speotal meeting be held in the months when the regular 2nd. Thursday
meeting is later than the 9th of the month. The foregoing applies
to monthly progress payments only. The current payment to Manuel
Smith in Section II has been held up waiting this meeting.
7 • /Oonsider annexation of Pacheco = Highway Junction area. attached
morandum.
g y ar
Accept deeds of dedication for grants of easement for Section III
Main Trunk Sewer. These deeds are all subject to payment of 1,5¢ per
foot as previously authorized by the Board with the following
exceptions:
Three deeds have been granted without any consideration, and two are
subject to higher payment as fol1owst
Newel]. K. Wilson $210,00
J. Meng a 150,00 1 05 0.,,
I1 01--4-,m- '
Both of these are recommended as reasonable payments for the damage
which will result to the partucular properties.
Also deeds of dedication for Section 1 from W. Pierson and H. Audifred
which have been settled out of court at the prices previously agreed
upon by the Board.
9. Approve bills as presented. See accompanying list. In the matter
of bilis of J. S. Cowling and E. B. M. U. D. at $126.47 and $20.00
respectively, the Resident Engineer ordered this work done after
approval by Mr. Weill and Mr. Johnson. This is to provide an
emergency chlorination station if and when it becomes necessary to
out the existing private sewer on Moraga Boulevard in Lafayette,
and to dump its flow directly to Las Trampas Creek at the bridge
near Fourth Street. This sewer is surcharged, and the work westerly
of this bridge is endangered by this old private sewer. This
hazard can be eliminated by dumping the sewage directly into the
creek by opening the existing pipe at the creek crossing, and
chlorination of the sewage is a normal safety measure. This matter
has been taken up with the State Board of Health and the County
Health authorities who concur unofficially that such act ion is for
the protection of the public health as well as safety to the public
and the work which our contractor is doing.
22, Bill of Thompson Electric Company in the amount of $1649 oovers a
small electric header needed for the office, Mrs. Ihi11ips was
requested to secure this subject to the Boardgs approval of this item,
JO, Note comment of G. B. Middleton, auditor for the Grand July of Contra
Costa {bounty in his letter of December 2, Mr. Middleton advised
Mr. Weill and Mr. Mason that he was engaged by the Grand July to make
an audit report on the accounting of the various districts, school,
sanitary, fire, etc., within the County. Mr. Mid.dl.etonc s examination
disclosed that the Minute Record did not include approval of all
bills paid during the fiscal year ending June 30, 1947. This matter
has been corrected in our minutes.
We are quite certain that all of the accounting and record of auth-
orization of bills is complete and exact for the work subsequent to
the time when Mrs. Phillips took over the preparation of the Minutes
and the preparation of vouchers, etc, approximately May 1, 1947.
This was verified by Mr. Middleton's audit. The recommendations
made by Mr. Middleton are being fully accomplished, and have been
since May, 1947, with the exception of his recommendation No. 1 and
No. 4. There has been no of f inial of the district specifically
designated to audit the monthly bills and there has been no specific
arrangements made for a continuous audit . The current accounts
carried in the office by Mrs. Phillips are in effect a continuous
audit as suggested by Mr. Middleton, The full effect of Mr.
Middleton c e recommendations can be accomplished by designating one
or more members of the Sanitary Board as an audit committee with
the duty of checking all bills prior to their presentation for payment.
Or this duty could be assigned to the Secretary. The usual procedure
would be to have the Secretary act as the auditor.
11. Receive engineer's report on bids on Section 11I and take appropriate
action.
12. Adjourn.
LEMigU21.1 jau,21
BE IT RESOLVED that the regular meeting date of the Sanitary
Board of the Central Contra Costa Sanitary District of Contra
Costa County of the State of California, be and same is hereby
established as the First Thursday of each month, at the hour of
8:00 0oolook p.m., at 1335 Commercial Lane, 'Walnut Creek, Calif-
ornia, beginning with February, 1948.
BE IT FURTHER RESOLVED that if the first Thursday of the
month Palle on a bol9.day, the meeting wa1 be held on the next
regular business day.
ADOPTED by the Sanitary Board of Cenral Contra Oosta Sani-
tary District on the llth day of December, 1947, by the following
votes
AYES: Directors Johnsons Smitten, Toland, Wadsworth and
Will.
NOES: None
ABSENT: None -1
Countersigned:
ueer etery of the
o
a)
anitary oard
PAY-EP-oviLi
President of the an tary oard
of Oentra], Contra �osta Sanitary
District of Contra Costa County,
Stats of California
bEM4s To MEMBERS OF SANITAla BOARD
UBJECT: PACHECO HIGHWAX JUNCTION, ANNEXATION.
At meetings held aurins April and Mme, 1947 the Board instructed
tete Resident Znginees to furnish general advice to the committees
Pim Pacheco as to bow they mit become snneaed. to the Sanitary District.
Petitions with description of the properties were pretared at the
expense of the Qitizenes committees in the Pacheoo area. The petitions
have been presented to the Resident Engineer for nheoklng grid the
following data applies:
Pacheco Townsite
Pacbeoo, IIaxkhurst Addition
Pacheco* Springbrook Honee3tee
Pacheco School DistrxOL (outside of eub8ivieiona)
Pleasant all School District (outaide of
Highway Junction SubdivisloA
Value
Acres 11:1=a,
26. 24,835
1 .6 39, 0
620.35 5:3,695
129.00 64. 210
134.2 :1224121.
t011. 65 5378.11.70
Total assessed Value* 190/194$ County Rolls
Value of properties represented by slgnAturee of
owners of regard
Percent of total - 79.116%
Land area 1012 acres approxima t ely.
Bonding capacity to support area share of cost of sewaee
plant and main trunk sewer: 15% of e378,470
X398, 470
300, 717
treatment
'A 7'70.
This petition is for annexing without el sot ion, and f no3 ud.e s
the required signatures thioh hive been carefully cheoked with the
re stilt B shown above.
The following rtes are now in order:
i. Publication of the petition setting a date for hearing.
2. Hearing the petition and determining whether or not the
properties as desmribed shall be annexed to the Sanitary
Aietriot and under vihst conditions.
3. Passing the resolution of annexation and transmitting awe
to the Board of Supervisors for its order amending the
boundaries of the Distrlat to include the annexed area,
The pstiSi4nera have been advised by the Resident Engineer that
service to their area would be sUbjeot to the pe.eaage of a bond
e1eotion within the Annexed Property only, to cover their dbare 01
the cost a the sewage treatment plant and main trunk sewer, with
the proceeds from the sale of ouch bond to be to the credit of the
Sanitary D3.striot. That service into the various areas 'would be
by local improvement dintriet with the -cost charged to the areas
served.
It 3s recommended that the action to r.nnex the Pacheco - Highway
Junction area be processed by the Sanitary District from this point
forward.
The Highway Junction area 3.a closely built up and €urrounde8 on
two aides by the existing distriott, the balance of the area le
iznuiediat1y adjacent to the main trunk sewer, The amount which this
area can bond Itself for 056, OUO) pppetto to be an equitable amount
for their Ohara of the cost of the main trunk sewer and the sewage
treatment plant.
It is suggested that the further coots of processing tb3.s action
be borne by the Sap.tary Dgotria$ in aonsid9ratlan of the fact that
the petition9? have no organization 4f their awn to handle this
matter, and furthers, that the iiistri4t as a mole will benefit through
the lower tam rate resulting from the increase of total assessed
valuation and broadpning of the tax base,
JOHN L. MASON
December 4, 1947
MO TO: MEMER13 OF SANITARY BOARD
511BJECT: PTIOGRAM OF LOCAL IMPPOVEKEirr DISTRIOTS
The program of dOi1sTrrt2LStiari. of X219 main trunk sewer indicates that
eervlce into tnir sewer will be available on or before September 1, 1948,
vith a reasonable probability of this date being improved to July 15,
1948. This woull make service avoilnble to the area easterly of
Charles Hill, including 1afapetVe, 3aranap, Pleasant Hill and the areae
in the fl1sLriOt to the southeo�3the�ip'G and northwest of Walnut Creek
before on flbefore�eptember 1, 1948.
Service in the ar3nda area may be available on or about December 1,
194a.
There are certain closely built-up areae within the Finitary Digtrict
which need sewer service at the earliest date that such service can be
given, due to the presence of over -flow; sewage and the serious heath
bazard as well as the nuisance conditions tram the odors. Ett eneive
additional areae in the district may be classed as non-critical now, but
which will require sewer service in the near future as they become more
oloeely built up. 'mere are, , & addition, extensive areas of presently
undeveloped lands uhich will not need sewer service until the propertiE
are subdivided and developed.
The areas in which the need for service is oritioai are listed in
order of present need . as follows:
1. Lafayette, including Lafayette Oaks, L .fayette Manor, Lafayette
Horne ei tes, Lafayette Heights, Lafayette Terrao , Lafayette Acres,
Biokeretaff, Elowh and Sunset Village tracts, and various adjacent Xll
subdivisions,
Pleasant Hili area northwesterly of E.B. aqueduct.
3. Sari , gun Valley, Newell Tract, Parkmead, i'i.ora1 nd, and lands
immediately south and southwest of Walnut Creek
+. Hidden Valley and adjoining small subdivisions.
5. Walnut Heights and Lakewood including Alton Oaks, Idylwood
Walnut Knolls and Sans O ra&nte subd vi eione, and intermediate small
eubdivi cions and holdings,
6. Orinda area north of Crossroads
7. Orinflo, area south of Crossroads.
8. Pleasant Hill and Walnut Greek areas north of Walnut Creek, west
of Highway 24 and southeast of E.B. . T'. D. aqueduct
It is suggested that all efforts on engineering and prooeedings for
local improvement districts be concentrated on . getting service to these
Br9k3ts where tne need is critical A4 as to program this work during the
gumaer and tali. months 42' 1948 to have service to the homes when service
is available in the main trunk sewer.
It is further ouggasted tit the service to less critical areas be
temporarily deferred unless More 18 a preponderant sentiment or desire
on the part of the propslity owners in these areas to have this service
immediately,
To accomplish the work of processing local improvoment proceedings
and preparing plans for the districts Outlined we 14111 require an in.
urea Bed en tnoerrng staff and additiona1 additionoffice space 1m ed.1ate1y# and
the District Engineer recommende that the Board approve the following
ing
stateo Freneral proms and policy:
TEAT TM SANITARY BOARD AUTHORIZE THE NECESEIARY i I NEED I
AND PROMDINGS G FOR TM SETTING UP f LOCAL IMPEOAWINT
DILITRICT5, l' THO t:AITING 1FETITION QF THE AFFIWTrb PROPUTX
OWNEn# TO PROVIDE SLRVICK TX THE LISTED mem W4EPE
CRITICAL HEALTH HAZARD EXr:„TS IN ORDER THAT SEWER BERME
MAY BE AVAILABLE TO HOMES IN THESE KRZASCO U : TL 'IT
AVAILABILITY OF SERVICE IN THE MAIN NX SEWER. THAT THE
IMTALLATION OF LOCAL SEWERS IN LOQ CRITICAL AREAS BE
TEMBARILY PERI) UNLE ' A CLEAR MAJORITY OF THt PROPERTY
OWNER!) IN SUCH ABE0 INDICATL A DESIRE FOR IMMEDIATE 8 BV CE.
It is auggested that this policy be publicly stated and that the
critical Rreas he listed ,as sho ►n p bove so th t the reaction of the
affected property owners may be r€ocivPd.