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HomeMy WebLinkAbout09.d.1)c) Committee Minutes-Engineering & Operations 06-06-17 9.d . Central Contra Costa Sanitary District SPECIAL MEETING OF THE BOARD OFDIRECTORS: CENTRAL CONTRA COSTA PAULH.CAUSEY SANITARY DISTRICT President ENGINEERING & OPERATIONS JAMES A."E'EDLY President Pro Tem COMMI GG MICHAEL R.MCGILL TAD J.PlLECKI DAVID R. WILLIAMS I N U T E S PHONE: (925)228-9500 FAX: (925)676-7211 Tuesday, JUtIC' 6, 217 www.ceiztralsrcfi.org 10:30 a.m. 2nd Floor Conference Room 5019 Imhoff Place Martinez, California Committee: Acting Chair Paul Causey Member Tad Pilecki Staff.• Roger S. Bailey, General Manager Kent Alm, District Counsel (arrived during Item 3.) Elaine Boehme, Secretary of the district (left after Item 3.) Ann Sasaki, Deputy General Manager Jean-Marc Petit, Director of Engineering and Technical Services Emily Barnett, Communication Services & Intergovenmental Affairs Manager (left after Item 6.) Edgar Lopez, Capital Projects Division Manager Sasha Mestetsky, Senior Engineer (left during Item 7.) Chris Carpenter, Community Affairs Representative (left after Item 6.) Amal Lyon, Accountant Lupe Saldana, Administrative Services Supervisor Cindy Granzella, Senior Administrative Technician 1. Call Meeting to Order Acting Chair Causey called the meeting to order at 10:30 a.m. 2. Public Comments None. Engineering &Operations Committee Minutes June C, 2017 Page 2 3. Review proposed amendments to Engineering & operations Committee Charter as set forth in Board Policy.No. BP 013 -- Standing Committee Charters Ms. Boehme explained that the Administration Committee has been working with ,Brent Ives, Principal of BHI Management Consulting, to revise Board Policy No. BP 013- Standing Committee charters, as a result of the February 16, 2017 Board Self-Assessment workshop. she asked the Committee to re vie w proposed changes to the Engineering & operations Committee charter and explained that the full policy will be presented to'the Board at the July 6, 2017 Board meeting. Member Pilecki asked to clarify the language distinguishing the capital Improvement Plan (CIP) from the capital Improvement Budget (CIB), and also to break construction contract bidding and the consultant selection process into two separate items under Policy Areas. He also suggested revising the Scope to clarify that the committee may direct the General Manager on matters listed in the charter, but not on matters outside of the Charter. COMMITTEE ACTION: Reviewed and recommended Board approval with the changes noted above. 4. Review draft Position Paper to authorize the General Manager to execute professional engineering service agreements with JN Engineering and Harvest Technical Services to provide collection system construction inspection services Mr. Lopez reviewed the draft.Position Paper included in the agenda materials. He explained that these are two separate inspection firms. Harvest is the same firm selected for treatment plant inspection, so this scope will be included in one Harvest agreement. Member Pilecki asked for clarification as to whether the cost ceilings are total or annual amounts anticipated. Mr. Lopez stated that they are total amounts; and he will revise the Positron Paper to clarify. COMMITTEE ACTION: Reviewed and recommended Board approval. 5. Review draft Position. Paper to authorize the General Manager to transfer funds in the Fiscal Year 2016-17 Capital Improvements Budget for the walnut Creek Sewer Renovations, Phase 11, [district Project 3422 Mr. Lopez reviewed the information in the draft Position Paper included in the agenda materials. He stated that Cratus, Inc., the contractor on this project, has made significant construction progress, installed more sewers than expected, and provided help with the St. Diary's sinkhole as a change order. Mr. Bailey stated that the contractor.has not exceeded the contracted amount,just the anticipated amount to be spent in the current fiscal year. Engineering &Operations Committee Minutes June 5, 2017 Page 3 Chair Causey suggested taking money from the reserves of the capital fund. Member Pilecki agreed that if there are funds remaining in the reserves, staff should proceed with that approach. COMMITTEE ACTION: Reviewed and.recommended Board approval. .6. Update on how staff handles community Outreach in advance of district capital projects This item was taken out of order immediately following Item 2. Mr. Carpenter, the point person at central San for community outreach related to capital projects, reviewed the presentation included in the agenda materials, and responded to questions. Ms. Barnett explained that cross-training is in process within the department, as it is important to have backup. She explained that the hands-on, high-accessibility approach is what keeps central San's customer satisfaction scores high. COMMITTEE ACTION: Received the update. 7. Follow-up discussion to May 10, 2018 presentation from District Counsel Kent Alm on implementing a design-build process, and alternative delivery methods for central San Mr. Alar reviewed the presentation included with the agenda materials, and explained that the presentation was compiled from other industry documents, as well as his perspective. He stated that a new design-build law, Senate Bill (SB) 755, eliminated pre-existing design-build statutes, which is very positive. Mr. Alyn reviewed the benefits and potential conflicts regarding use of the new design- build process. Mr. Petri stated that the next logical project to potentially use design-build would .be the Scrubber. Both Chair Causey and Member Pilecki concurred. COMMITTEE ACTION: Discussed and provided input to staff. 8. Review schedule and discuss upcoming bids and awards Mr. Lopez reviewed the schedule included in the agenda materials. COMMITTEE ACTION: Reviewed and provided input to staff. . 9. Receive list of Scheduled/Parking Lot items COMMITTEE ACTION:. Received the list and-provided input to staff. Engineering &operations Committee Minutes June 6, 2017 Page.4 10. Announcements a. Future scheduled meetings: Tuesday, July 11, 2017 at 1:00 p.m. Monday, August 21, 2017 at 1:00 P.M. Tuesday, September 12, 2017 at 1:00 ppm. 11. Suggestions for future agenda items Mone. 12. Adjournment— at 12;10 p.m.