HomeMy WebLinkAbout06.a. Approve minutes of 06-01-17 meeting 6.a.
Sanitary
District
central,
MINUTES* BOARD OF DIRECTORS:
PAUL H.CA USES'
President
REGULAR BOARD MEETING
JAMES A.NEJEIJLY
President Pro Tera
Board Room MICHAEL R.MCGILL
Thursday, June 1 2017 TAD J.PILECIfI
DAVID R. WILLIAMS
1:30 p.m.
DRAFT
Open Session �- Board Room
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(Video recorded)
1. ROLL CALL
A regular meeting of the Board of Directors was called to order by President Causey
at 1:30 p.m. secretary Pro Tem Donna Anderson called roll:
PRESENT: Members: McGill, Pileclki, Williams, Ca usey
ABSENT.- Members: Nejedly
2. PLEDGE OF ALLEGIANCE
The Board, staff and audience joined in the Pledge of Allegiance.
3. INTRODUCTIONS
• Robert Linne', Control Systems Engineer in the Plant Operations Division,
effective May 22, 2017.
BOARD ACTION: Welcomed Mr. Linne'a
4. PUBLIC COMMENT PERIOD
No comments.
5. REQUESTS TO CONSIDER MATTERS OUT OF ORDER
General Manager Roger S. Bailey stated that Item S.b. would be continued to a
future •.Ieeti.■g.
These summary minutes are supplemented by a corresponding video recording available on the District's
website at centralsan.org.
CENTRAL CONTRA COSTA SANITARY DISTRICT
June 1, 2017 Board Me a ting Minutes- Page 2
8. CONSENT CALENDAR
a.. Approve minutes of May 18, 2017 Board meeting.
b. Approve expenditures dated June 1, 2017. Approval recommended by
Finance Committee.
C. Receive April 2017 Financial Statements and Investment Reports. Approval
recommended by Finance Committee.
d. Approve recommended changes to Board Policy No. BP 011 — Policy for the
Submission and Tabulation of Proposition 218 Notice Protests. Approval
recommended by Administration Committee.
e. Set public hearing for July 20, 2017 at 1:30 p.m. to consider placing the
following items on the Fiscal Year 2017-18 Contra Costa County Tax Roll for
collection:
1) Fiscal Year 2017-18 Sewer Service Charge;
2) Fiscal Year 2017-18 Capacity Use Charges;
3) Fiscal Year 2017-18 Assessments for:
• Contractual Assessment Districts (CADs);
• Alhambra Valley Assessment Districts (AVADs); and
• other fee installment payment programs.
President Causey, out of an abundance of caution, said he would recuse himself from
voting on Item 6.b. because a full year has not yet elapsed since he has consulted for
recipients of several checks on the expenditures list on matters unrelated to Central
San. He called for a vote on the remaining Consent Calendar items.
BOARD ACTION: Motion was made by Member Williams and seconded by
Member McGill to adopt the Consent Calendar as recommended, except for
Item 6.b. Motion passed by unanimous vote of the Board Members present.
[4-0-1; Nejedly absent.]
President Causey exited the Board Room.
In the absence of President Pro Tem Nejedly, Member Pilecki called for a vote on
Item 6.b.
BOARD ACTION: Motion was made by Member McGill and seconded by
Member Williams to adopt Consent Calendar Item 6.b. as recommended.
Motion passed by the following vote of the Board:
AYES: Members: McGill, Pilecki, Williams
NOES: Members: None
ABSENT: Members: Nejedly, Causey
CENTRAL CONTRA COSTA SANITARY DISTRICT
June 7, 2017 Board!Meeting Minutes-Page 3
President Causey returned to the Board Room and resumed his duties as President.
7. PUBLIC HEARINGS
a. Conduct public hearings on the following matters:
1] Consider adopting ordinances as follows:
Senior Engineer Thomas Brightbill reviewed the presentation included
with the agenda material.
President Causey opened a single public hearing for Items 7.a.I)a)
and 7.a.I)b). There being no members of the public present, the public
hearing was closed.
a) Uncodified Ordinance No. 296 - Schedule of Capacity Fees,
Rates and Charges, replacing Ordinance No. 291 in accordance
with District Code Chapter 6.12. Approval recommended by
Finance Committee.
BOARD ACTION: Motion was made by Member Pilecki and
seconded by Member Williams to adopt Uncodified
Ordinance No. 296 and make necessary findings to replace
the "Schedule of Capacity Fees, Rates and Charges"
adopted pursuant to ordinance No. 291 in accordance with
District code chapter 6. 12. Motion passed by unanimous
vote of the Board Members present. [4-0-1; Nejedly
absent.]
b) Uncodified Ordinance No. 297 — Schedule of Environmental and
development-related Fees and Charges, replacing Ordinance
No. 290 in accordance with District Code Chapter 6.30.
Approval recommended by Finance Committee.
BOARD ACTION: Motion was made by Member McGill and
seconded by Member Pilecki to adopt Uncodified
Ordinance No. 297 and make necessary findings to replace
the "Schedule of Environmental and Development-related
Fees and Charges" adopted pursuant to ordinance No. 290
in accordance with District Code Chapter 6.30. Motion
passed by unanimous vote of the Board Members present.
[4-0-'1; Nejedly absent.]
CENTRAL CONTRA COSTA SANITARY DISTRICT
June 1, 2017 Board Meeting Minutes-Page 4
2) Consider adopting the Fiscal Year(FY) 2017-18 District Budget as follows:
Operations and Maintenance portion reviewed by Finance
Committee; Capital portion reviewed by Engineering &
Operations Committee.
a) Find that the FY 2017-18 District Budget is exempt from the
California Environmental Quality Act (CEQA);
b) Adopt those portions of the FY 2017-18 District Budget related to
Bay Area Clean Water Agencies (BACWA), specifically, the cost
of $505,816;
c) Adopt the remaining portion of the FY 2017-18 Operations and
Maintenance Budget apart-from the BACWA costs;
d) Adopt the FY 2017-18 Capital Improvement Budget;
e) = Adopt the FY 2017-18 Self-Insurance Budget;
f) Adopt the FY 201718 debt Service Budget;
g) Authorize the General Manager to renew the District's expiring:
• Excess liability insurance for a premium not to exceed
$390,000; and
e Property insurance for a premium not to exceed $150,000.
Mr. Barley said there would be no presentation on the above budgets
be they were explained at the May 18, 2017 Board meeting.
However, he said staff was available to respond to questions.
President Causey opened the public hearing to consider adoption of the
Fiscal Year 2017-18 District Budget. There being no members of the public
present, the public hearing was closed.
BOARD ACTION: Motion was made by Member McGill and
seconded by Member Williams to find that the FY 2017-18 District
Budget is exempt from CEQA. Motion passed by unanimous vote
of the Board Member present. [4-0-1; Nejedly absent.]
As Executive Director of BACWA, Member Williams recused himself
from the following action and exited the Board Room.
BOARD ACTION: Motion was made by Member McGill and
seconded by Member Pilecki to approve and adopt those portions
of the FY 2017-18 District Budget related to BACWA, specifically,
the cost of $605,816. Motion passed by the following vote of the
Board:
CENTRAL CONTRA COSTA SANITARY DISTRICT
June 1, 2017 Board Meeting Minutes-Page 5
AYES: Members: McGill, Pilecki, Causey
NOES: Members: None
ABSENT: Members: Nejedly, Williams
Member Williams returned to the Board Room, at which time President
Causey called for a single motion covering Items T a.2}c)-g) above.
BOARD ACTION: Motion was made by Member Pilecki and
seconded by Member McGill to:
a. Adopt the remaining portion of the FY 2017-18 operations
and Maintenance Budget apart from the BACWA costs;
b. Adopt the FY 2017-18 capital Improvement Budget;
C, Adopt the FY 2017-18 Self.Insurance Budget;
d. Adopt the FY 2017-18 Debt Service Budget;
e. Authorize the General Manager to renew the District's
expiring:
• Excess liability insurance for a premium not to exceed
$390,000; a n d
e Property insurance for a premium not to exceed $150,000.
Motion passed by unanimous vote of the Board Members present.
[4-0-1; Nejedly absent.]
8. OTHER BOARD ACTION ITEMS
a. Find the Comprehensive Wastewater Master Plan (CWMP) exempt from the
California Environmental Quality Act (CEQA), accept the draft CWMP and the
CWMP Technical Executive Summary, and provide comment and accept the
CWMP Executive Summary for community outreach. Finding/acceptance
recommended by Real Estate, Environmental and Planning committee.
Director of Engineering and Technical Services Jean-Marc Petit reviewed the
presentation included with the agenda materials.
Upon conclusion of the presentation, District Counsel Kent Alm directed the
attention of those present to the cart containing the draft CWMP, comprised
of nine thick binders, collectively spanning approximately three feet in width.
He stated that the CWMP is a dynamic document that will undergo updates
over the next 20 years. The meaning of"accepting"the document, the
drafting of which began two years ago, is to provide a wastewater master
plan, although there is still some fine tuning still to be done. It is the intention
CENTRAL CONTRA COSTA SANITARY DISTRICT
June 7, 2017 Board Meeting Minutes-Page 6
that it will be brought back to the Board only as specific items or other
updates are needed.
With regard to CEQA, Mr. Alm noted that the Board is not "adopting"the
CWMP— it is a baseline assessment that will be a living document that will be
modified and built on as time goes by. There is no statutory requirement for
the District to prepare the CWMP, nor is there a requirement that CEQA must
be conducted beyond that already done. Both on a technical basis and a
substantive basis, it was his conclusion that the Board does not need to
conduct any further CEQA on the CWMP and the Board may move forward
with accepting the CWMP and the two Executive Summaries.
In response to a question from President Causey, Mr. Petit remarked that
the CWMP will be updated whenever necessary over the next 20 years, and
will most likely be "refreshed"every five years or so, with major updates
every ten years.
BOARD ACTION: Motion was made by Member Pilecki and seconded by
Member Williams to find the CWMP exempt from CEQA, accept the draft
CWMP and CWMP Technical Executive Summary, and accept the CWMP
Executive Summary for community outreach. Motion passed by
unanimous vote of the Board Members present. [4-0-1; Nejedly absent.]
b. Consider proposed new Central San logo design options and provide
direction to staff to proceed with implementation of new logo. Reviewed by
Administration Committee.
Mr. Bailey stated that the Administration Committee considered this matter at
its May 26, 2017 meeting and requested an opportunity to revisit the
proposed logo design options at a future Committee meeting. Therefore, the
matter was being continued.
BOARD ACTION: continued to a future meeting.
9. LEGISLATIVE MATTERS
a. Receive update on pending legislative matters.
Communication Services and Intergovernmental Relations Manager Emily
Barnett stated that an updated Priority Legislation Tracking Sheet was
distributed prior to the meeting. She noted that things have been changing
rather rapidly on some of the priority legislation the District has been following
and she briefly provided the current status on several items on the Tracking
Sheet.
with regard to Tracking Sheet Item No. 6 (SB 100), for which the Board took
a support position at the last meeting, MIs. Barnett said that the amendment
that the California Association of Sanitation Agencies (CASA) and other
CENTRAL CONTRA COSTA SANITARY DISTRICT
June 1, 2017 Board Meeting Minutes-Page 7
wastewater agencies had pushed for on biomass and biomethane was,
unfortunately, removed by the author.
It was the consensus of the Board to leave unchanged its position of support
for SB 100, and to direct staff to focus its energies on legislation that is of
higher priority.
Ms. Barnett pointed out new Tracking Sheet Item No..8 on the Priority
Legislative Tracking Sheet(AB 1250) regarding contracts for personal
services and said the staff recommendation was to take an "oppose"position
on the bill. Mr. Alm added that the bill, while only impacting cities and
counties, could lead to future legislation that would negatively impact special
districts.
it was the consensus of the Board to strongly oppose AB 1250.
10. REPORTS AND ANNOUNCEMENTS
a. General Manager
1) Re o its
a) Debrief from the Danish Tour on Innovation attended by
Director of Engineering and Technical Services Jean-Marc Petit.
Mr. Petit reviewed the presentation included with the agenda
material.
Staff Recommendation: Receive the debrief.
2} Announcements
a) Public Bidding for District-Wide Survey Monument Contract
No. 2017-01
b) Update on Diablo Country Club Satellite Water Recycling
Facility (SWRF) Demonstration Project
Mr. Bailey made the following announcements at the meeting.
c) Mr. Bailey said he had met earlier in the day with Member
Nejedly, who was home recuperating from a serious vehicle
accident. He appreciates the well wishes from the Board and
staff and looks forward to resuming his duties as quickly as
possible.
d) Mr. Bailey echoed the compliments given to staff by the Board
Members earlier in the meeting for their efforts on the FY 2017-
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June 1, 2017 Board Meeting Minutes -Page 8
18 Budget. He thanked the Board for adopting the Budget and
providing the resources to move forward with the Distri'ct's
business.
e) Mr. Bailey stated that on June 13-14, 2017, the Department of
Energy(DOE) will be visiting the District with regard to a
collaborative bioenergy pilot project approved by this Board.
The.project is sponsored by the DDE and is expected to last
about.18 months. Board Members are invited to attend a dinner
the evening of June 12. Those interested should contact Senior
Engineer Dan Frost.
BOARD ACTION: Received the announcements.
b. Counsel for the District -- No report.
C. Secretary of the District
Secretary Pro Tem Anderson announced the following upcoming Committee
meetings:
A dministra tion -- Tuesday, June 6 at 8:30 a.m.
Engineering& Operations — Tuesday, June 6 at 10:30 a.m.
d. Board Members
1) Committee Minutes
a) May 15, 2017— Finance Committee — Member Nejedly and
Member Pilecki.
b) May 22, 2017-- Real Estate, Environmental & Planning
Committee— President Causey and Member Pilecki.
BOARD ACTION: Received the Committee minutes.
2) Re orfs and Announcements - Board Member reports on recent
meetings or conferences for which they received the stipend or for
which the District paid their expenses.
Member McGill
Member McGill provided a written report covering his announcements
and other meetings.
Member Pilecki —No report.
Member Williams — No report.
CENTRAL CONTRA COSTA SANITARY DISTRICT
June 1, 2017 Board Meeting Minutes- Page 9
President Causey
• May 25, 2017— Board Liaison meeting with Assemblywoman
Catharine Baker in San Ramon.
BOARD ACTION: Received the reports and announcements.
3} Requests for Stipend/Reimbursement or Conference Attendance —
Authorization to receive a stipend for meeting attendance or expense
reimbursement not specifically addressed in the current Board
Compensation Resolution, or authorization for conference attendance
not previously approved by the Board.
No requests.
11. EMERGENCY SITUATIONS
a. With regard to the 2017 Winter Storms and emergency situation related to
damaged sewer lines on Miner Road in Orinda:
1} Confirm that the local emergency proclaimed on March 2, 2017, and
continued on April 6 and May 4, 2017, arising from the 2017 Winter
Storms continues to exist, and that emergency expenditures to
address storm damages are continuing; and
2} Confirm that an emergency exists under Public Contract Code section
22050 to justify contracting with Bay Cities Paving & Grading, Inc. to
provide emergency repairs on District sewer lines on Miner Road in
Orinda.
BOARD ACTION: Motion was made by Member Williams and
seconded by Member Pilecki to:
1) Continue the local emergency proclaimed on March 2, 2017
and continued on April 5 and May 4, 2017 arising from the
2017 Winter Storms; a n d
2} confirm that an emergency exists under Public Contract
Code section 22050 to justify contracting with Bay cities
Paving & Grading, Inc. to provide emergency repairs on
District sewer lines on Miner Road in Orinda.
Motion passed by unanimous vote of the Board Members present.
[4-0; Nejedly absent,]
12. REQUESTS FOR FUTURE AGENDA ITEMS
None.
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June 1, 2417 Board Meeting Minutes- Page 10
13. ADJOURNMENT
The meeting was adjourned at 3:33 p.m.
Paul H. Causey, P.E.
President of the Board of Directors
Central contra Costa Sanitary District
County of Contra costa, State of California
COUNTERSIGNED:
Donna M. Anderson
Secretary Pro Tem
Central contra costa Sanitary District
County of Contra costa, State of California