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HomeMy WebLinkAbout00. BOARD AGENDA 07-06-17 central costa Sanitary District Protecting public health and the environment 5019 Imhoff Place,Martinez, CA 94553-4392 BOARD OF DIRECTORS: REGULAR BOARD MEETING PAUL H.CAUSEY President JAMES A.NEJEDLY AGENDA President Pro Tem MICHAEL R.MCGILL TAD J.PILECKI Thursday DAV D R. WILLIAMS July 6, 2017 Board Room PHONE: (925)228-9500 FAX. (925)372-0192 1:30 p.m. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any,matters not listed on the agenda,and which are within its jurisdiction,under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)2297303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. ®Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT July 6, 2017 Board Agenda-Page 2 Open Session — Board Room (Video recorded) 1:30 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. INTRODUCTIONS a. New employees: • Andrew Heinrich, Materials Coordinator in the Purchasing & Materials Services Division of the Administration Department, effective May 30, 2017; • Diana Diaz, Accounting Technician I in the Finance Division of the Administration Department, effective May 31, 2017; and ■ Jason Fitch, Staff Engineer in the Capital Projects Division of the Engineering and Technical Services Division, effective June 12, 2017. Staff Recommendation: Welcome new employees. President Causey will present the District pins. b. Fall 2017 Co-op students. Staff Recommendation: Welcome co-op students. 4. PUBLIC COMMENT PERIOD 5. REQUESTS TO CONSIDER MATTERS OUT OF ORDER 6. CONSENT CALENDAR Staff Recommendation (Motion Required) Adopt the Consent Calendar as recommended. a. Approve minutes of June 1, 2017 Board meeting. b. Receive May 2017 Financial Statements and Investment Reports. . Approval recommended by Finance Committee. C. Adopt new Board Policy No. BP 030 — Cost of Service Studies. Approval recommended by Administration Committee. CENTRAL CONTRA COSTA SANITARY DISTRICT July 6, 2417 Board Agenda-Page 3 d. Authorize the General Manager to execute a sole--source professional consulting agreement with the Government Finance Officers Association (GFOA) with a cost ceiling of$139,925 for improvements to the District's ERP System, District Project 8240. Approval recommended by Finance Committee. e. Authorize the General Manager to execute three-year professional engineering service agreements with the following entities for collection system inspection services: • JN Engineering, under a new contract with a cost ceiling of $350,000; and • Harvest Technical Services, under a revised existing contract, with a cost ceiling of$300,000. Approval recommended by Engineering & operations Committee. f. Authorize the General Manager to transfer $800,000 from the Fiscal Year 2010-17 Sewer Construction Fund — Capital Reserve to the Walnut Creek Sewer Renovations, Phase 11, District Project 8422. Approval recommended by Engineering & Operations Committee. 7. OTHER BOARD ACTION ITEMS a. Approve expenditures dated July 5, 2017. Approval recommended by Finance Committee. (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Approve the expenditures. b. Follow-up to February 17, 2017 Board Self-Assessment Workshop, including consideration of the following matters relating to Standing Committees: (10- minute presentation by Brent Ives, Principal of BH1 Management Consulting) 1) Consider Board President/Real Estate, Environmental & Planning (BEEP) Committee Chair Paul Causey's suggestion to eliminate the REEP Committee; 2) If REEP Committee is eliminated, refer Board Policy No. BP 013 — Standing Committee Charters to the Administration Committee for recommendation on redistribution of the REEP Committee's areas of responsibility to other Standing Committees. 3) If RESP Committee is not eliminated, approve the proposed revisions to BP 013 — Standing Committee Charters. CENTRAL CONTRA COSTA SANITARY DISTRICT July 6, 2017 Board Agenda-Page 4 Staff Recommendation (Motion Required): 1. consider eliminating the BEEP Committee; 2. If REEP Committee is eliminated, refer BP 013 to Administration Committee for recommendation on redistribution of areas of responsibility to other Standing Committees; 3. If REEP committee is not eliminated, approve the proposed revisions to BP 013; or 4. Provide other direction to staff. 8. LEGISLATIVE MATTERS a. Update on pending legislative matters and provide direction on priority legislation. (5-minute staff presentation) Staff Recommendation (Motion Required): Provide direction to staff as appropriate. 0. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Report., a) Update on recently renewed 2017 National Pollutant Discharge Elimination System (NPDES) Permit. Reviewed by Real Estate, Environmental & Planning committee. (15-minute staff presentation) Staff Recommendation: Receive the update. 2) Announcements Staff Recommendation: Receive the announcements. b. counsel for the District C. Secretary of the District d. Board Members 1) committee Minutes a) May 20, 2017 --Administration committee — Member McGill and Member Williams. CENTRAL CONTRA COSTA SANITARY DISTRICT July 6. 2417 Board Agenda-Page 5 b) June 6, 2017 —Administration Committee — Member McGill and Member Williams. c) June 6, 2017 — Engineering & Operations Committee— President Causey and Member Pilecki (Alternate). d) June 20, 2017 --Administration Committee — Member McGill and Member Williams. e) June 20, 2017 — Finance Committee -- Member Nejedly and Member Pilecki. f) June 21, 2017 — Real Estate, Environmental & Planning Committee — President Causey and Member Pilecki. Staff Recommendation: Receive the Committee minutes. 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member McGill June 1, 2017 — East Bay Leadership Council Installation Dinner in Danville. Member Nejedly Member Pilecki Member Williams President Causey • June 8, 2017 — Board Liaison meeting with officials from the Town of Danville regarding the Diablo Country Club Satellite Water Recycling Facility demonstration project. • June 9, 2017 — Board Liaison meeting with Senator Steve Glazer in Grinda. Staff Recommendation: Receive the reports and announcements. CENTRAL CONTRA COSTA SANITARY DISTRICT July 6, 2017 Board Agenda-Page 5 3) Requests for Stipend/Reimbursement or Conference Attendance,— Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: consider any requests. 19. EMERGENCY SITUATIONS 11. REQUESTS FOR FUTURE AGENDA ITEMS 12. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) 13. RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the caucus Room. Closed Session — Caucus Room (Not video recorded) 14. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: * IEDA • Roger S. Bailey, General Manager Ann K. Sasaki, Deputy General Manager • Philip R. Leiber, Director of Finance and Administration s Teji O'Malley, Human Resources Manager Employee Organizations: • Employees' Association, Public Employees Union, Local one • Management Support/Confidential Group (MS/CG) • Management Group 15. RECESS TO OPEN SESSION 16. REPORT OUT OF CLOSED SESSION 17. ADJOURNMENT CENTRAL CONTRA COSTA.SANITARY DISTRICT July 6, 2017 Board Agenda-Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR .. ..DA T ... ..... ....... ... ... ....... ... EITIME` MEETINGIA TTENDEES LOCATION .... ... ...... .. JULY 2 .... . .. Tuesday Administration Committee Meeting Third Floor Executive conference Room July 11 McGill, Williams 8:30 a.m. Tuesday Engineering &Operations Committee Second Floor Conference Room July 11. Meeting 1:00 P.M. Nejedly, Cause Monday Real Estate, Environmental & Planning' Second Floor Conference Room July 17 committee Meeting 9:00 a.m. Cause , Pilecki Thursday Board Meeting Board Room July 20 Board of Directors 1:30 .m. Tuesday Finance Committee Meeting Third Floor Executive Conference Room July 25 Nejedly, Pilecki .... . .1:0 . ........I .. .. .............. . q....P.M.............. ....... ... ... . .. . ..... .... ... . AUGUST:2047 .. .... Tuesday Administration Committee Meeting Third Floor Executive Conference Room August 1 McGill, Williams 8:30 a.m. Thursday Board Meeting Board Room August 3 Board of Directors 1:3q P.M. Monday Administration Committee Meeting Third Floor Executive conference Room August 21 McGill, Williams 8:30 a.m. Monday Engineering &Operations Committee Second Floor Conference Room August 21 Meeting 1:00 .m. Nejedly, Cause Monday Real Estate, Environmental &Planning Second Floor Conference Room August 28 committee Meeting 9:00 a.m. Cause ,Pilecki Tuesday Finance Committee Meeting Third Floor Executive Conference Room August 29 Nejedly, Pilecki 1:00 P.M. Unless otherwise noted, meetings are geld at the District Office, 5019 Imhoff Place, Martinez, CA 6130117