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HomeMy WebLinkAbout03. Review proposed amendments to Real Estate, Environmental & Planning Committee Charter as set forth in Board Policy No. BP 013 – Standing Committee Charters 30 Central Contra Costa Sanitary District June 21 , 2017 TO: REAL ESTATE, ENGINEERING & PLANNING COMMITTEE VIA: ROGER S. BAILEY, GENERAL MANAGER FROM: ELAINE R. BOEHME, SECRETARY OF THE DISTRICT SUBJECT: PROPOSED AMENDMENTS TO COMMITTEE CHARTER The Administration Committee has been working with Brent Ives, Principal of 131-11 Management Consulting, on proposed changes to Board Policy No. BP 013 — Standing Committee Charters based on feedback from the February 16, 2017 Board Self- Assessment Workshop to more clearly define the Board Committee process and consider developing Committee protocols. As part of that process, the full Board will be reviewing proposed changes to BP 013 at the July 6 meeting to incorporate protocols and guidelines for Standing Committees that clearly define the role of Committees and clarifies how split Committee votes should be dealt with, how to handle requests for information from Committee Members and staff responses thereto, the use of standing items, appointment of alternates, and scheduling/rescheduling/cancellation of Committee meetings. During its review, the Administration Committee has proposed that the Standing Committee charters also be updated to more accurately reflect current practices, simplify the template, and more clearly state the policy areas and scope on which each Committee should focus. At this meeting, the REEF Committee will be asked to review the proposed revisions to its Committee charter. The other Committees will be asked to review their respective charters in the coming weeks, before the full policy is brought to the Board for consideration. Attached Supportina Documents: 1. Excerpt from BP 013-PEEP Committee Charter(in strikeout) 2. Excerpt from BP 0 13-REEP Committee Charter(with proposed changes accepted) ATTACHMENT 1 Number: SFS 013 STANDING COMMITTEE CHARTERS Page 11of12 CHARTER REAL ESTATE, ENVIRONMENTAL & PLANNING COMMITTEE C I Chair Members , Member Meeting Schedule-, Monthly, or as needed (subject to cancellation or rescheduling) Mission ' Ugnpmnf `t 1 isS.en: pnt:q p f of o n*st et Dion, ty r_"I I A r VI%_AI ILL � ��� f R,,d t eind Provide input and recommendations to the Board re ardin„g the policy areas listed below that support the District's Mission 'Vision and values and Strategic Plan. r'nMM;tt PeliC 3 Areas NAA.SER Sp. s %P& that slinnerts the nostr-mr-t's h44Qq0nn i • a atIv ML • Long-range planning • Tr= rEnvironmental regulatory compliance • Cost-effective resource recove and recycling • Use of District reaLpropejrty and facilities C"We-0 Ems zee-ScepeR Review and address staff recommendations . . May direct the General Manager to conduct additional research on policy issues rithin the t16 er PW GhI"aornmittee's Mission Number: BP 013 STANDING COMMITTEE CHARTERS Page 12 of 12 I �eThe Committee is tasked to: Review long-range planning documents including master plans-� • o ors�Cversee the District's environmental regulatory,a -d LLIN 1% compliance k���,�I%.&I, state • Oversee resource recovery orograms and e recyclinq • ove�rs�oversee aper( t0 use of % e60YFesr al property and facilities in accordance with DistrictP olicies • 4R eyTe ► Review year-end annual reports for Household Hazardous Waste, Pollution Prevention, and Recycled Water, as necessary ��Ensure adequate public outreach of certain program-related matters within the scope of the ,Committee, as referred by the General Manager Reprised by Beard 3 March 6, 2014, July 23, 2015 ATTACHMENT 2 Number: BP 013 STANDING COMMITTEE CHARTERS Page 7 of 7 CHARTER REAL ESTATE, ENVIRONMENTAL & PLANNING COMMITTEE Members Chair, Member Meeting Schedule Monthly, or as needed (subject to cancellation or rescheduling) Mission Provide input and recommendations to the Board regarding the policy areas listed below that support the District's Mission, Vision and Values and Strategic Plan. Policy Areas 0 Long-range planning • Environmental regulatory compliance • Cost-effective resource recovery and 'recycling • Use of District real property and facilities Scope Review and address staff recommendations. May direct the General Manager to conduct additional research on policy issues within the Committee's Mission. The Committee is tasked to: 0 Review long-range planning documents including master plans 0 Oversee the District's environmental regulatory compliance 0 Oversee resource recovery programs and recycling 0 Oversee appropriate use of real property and facilities in accordance with District policies 0 Review year-end annual reports for Household Hazardous Waste, Pollution Prevention, and Recycled Water, as necessary 0 Ensure adequate public outreach of certain program-related matters within the scope of the Committee, as referred by the General Manager Revised by Board March 6, 2014, July 23, 2015