HomeMy WebLinkAbout05.b. Conduct biennial review of BP 020 - Minute Style and Video Recording of Board Meetings 5. b.
Central contra costa
Number: BP 020 Sanitary District
Authority: Board of Directors
Effective: July 23, 2015
Revised:
Reviewed:
www.centralsan.
Initiating Dept./Div.: Secretary of the District org
BOARD POLICY
MINUTE STYLE AND VIDEO RECORDING OF BOARD MEETINGS
PURPOSE
To establish a policy regarding the format of minutes of Board meetings and the video
recording of Board meetings.
POLICY
The written minutes of Board meetings shall be prepared and kept by the Secretary of
the District, approved by the Board of Directors, and shall be brief, summary-style
minutes documenting:
Action items motions, seconds and vote counts;
Summarized comments made by members of the public;
Key statements made by Board Members; and
Policy reasons for decisions made.
Minutes will generally be scheduled for approval by the Board of Directors on the next
Board agenda.
In accordance with goals of the District's Strategic Plan to maintain openness and
transparency in the way the Board conducts its business, and to provide excellent
customer service, video recordings shall be made of each Board meeting held in the
Board Room. These recordings will be posted to the District's website and retained
permanently, in accordance with the District's Records Retention Schedule.
[Original Retained by the Secretary of the District]