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HomeMy WebLinkAboutREAL ESTATE, ENVIRONMENTAL & PLANNING MINUTES 05-22-17 10odol -C en tral Contra Sanitary ........... .. ............ ........... ................. .......................... . ........ REGULAR MEETING OF THE BOARD OF DIRECTORS": CENTRAL CONTRA COSTA PAUL.H.CAUS Y President SAN-ITARY DI .JAMES A.NE,IEDL Y REAL ESTATE, ENVIRONMENTAL President Pro Tern PLANNING COMMITTEE MICHAEL R.MCGILL TAD.I.PILEC I DA VID R.WILLMMS ISI I N U T E s - .SHONE: (925)228-9500 FAX: (925)372-0192 wwwxentralsan.org Monday, May 22, 2017 0:00 a.m. 2ndFloor conference Room 5019 Imhoff Place . Martinez, California Committee: Chair Paul causey Member Tad Pileeki Guests: Tian Tucker, City Engineer, City of Martinez (left after Item 3.) James Hagstrorn, Carollo Engineers (left after Item 6.) Andre Gharagozian, carollo Engineers (left after Item 0.) Jamie Pigot, carollo Engineers (left after Item 0. Staff: Dent Alm, District counsel Ann Sasaki, Deputy General Manager Jean-Marc Petit, director of Engineering and Technical services Emily Barnett, Communication Services & Intergovernmental Deletions Manager Danea Gemmell, Planning & Development services Division Manager' Melody LaDella, Program Manager (arrived during Item 3.) Lori Schectel, Environmental & Regulatory Compliance Division.Manager (arrived during Item 5.) Dan Frost, Senior Engineer (left after Item 10.) Rita Cheng, Associate Engineer (left after Item 9.) Russ Leavitt, Engineering Assistant III (left after Item 10. Anita Betty, chemist Il (left after Item 0. Lupe Saidana, Administrative Services supervisor Cindy Granzella, Senior Administrative Technician 1. call Meeting to Order Chair Causey called the meeting to order at 9:00 a.rte. Real Estate, Environmental & Planning Committee Minutes May 22, 2017 Page 2 2. Public Comments None. 3. Receive update on Sanitation District No. 6 (SD G) — Request from City of Martinez for services agreement Ms. Gemmell referred to the memo included in the agenda materials and stated that the city of Martinez is interested in negotiating a contract to cover four main areas. The first two, relating to emergency responselmutual aid and trainin' g related to wastewater operations are fairly simple, as staff can invite the city's staff or contract operators to attend District trainings. The third area is to provide oversight with the city's current operating contractors who are running the SD 6 facilities. The last item is whether the District will provide operations and maintenance to the city in lieu of using outside contractors. Ms. Gemmell stated that staff has begun drafting an agreement for the first three items, and is looking for direction from the Committee and the Board before moving forward. Mr. Tucker explained that the city of Martinez has been operating SD 6 for about three years. The current contracted operators can run the plant and prepare reports; however, they lack experience or the resources to provide the necessary maintenance. Mr. Tucker also explained that valley Operators (contract operator) does not have staff available to assess the site, and it would be advantageous if Central San could provide the assistance. The City would like to evaluate the costs for central San to provide operator support. Chair Causey asked if staff would have the time to support this project. Ms. Sasaki explained that the first two items are no problem for staff as the District is already providing training to its own staff. The oversight item may take time initially, but staff can evaluate. The fourth item is the bigger item, and work must be done to evaluate how it will impact staff. Chair Causey expressed concern that SD 6 may not be in regulatory compliance and, if the District were to take it over, time and money would need to be spent to bring it into compliance. Member Pilecki said he would support a contract for the first three items, but would like staff to further evaluate the fourth item. chair Causey concurred, suggesting that the fourth item be brought to the full Board for consideration. COMMITTEE ACTION: Provided input to staff. 4. Receive update on Dublin San Ramon Services District— East Bay Municipal Utility District Recycled Water Authority (DERWA) Raw Wastewater Diversion Request Nis. LaBella stated that staff met with representatives from DBRWA to assess gravity diversion options for either inside or upstream of the San Ramon Pump station. It Real Estate, Environmental & Planning Committee Minutes May 22, 2017 Page 3 was determined that there are no feasible options at that site. Staff will next explore the gravity diversion potential from the District's 24-inch pipe to Dublin San Ramon Services District's (DSRSD)10-inch pipe. In the meantime, iVls. LaBella and General Manager Roger Bailey have met with DSRSD to discuss the recycled water exchange concept. DsRsD suggested that staff meet with Zone 7, their water retailer and the water contract holder for-that area. Ms. LaBella will continue to update the Committee. COMMITTEE ACTION: Received the update. 5. Receive update on Request for Interest (RFI) in a public-private partnership (P3) for development and implementation of a full-scale bioenergy facility Mr. Petit stated that an RFl has been sent out. Staff hosted three different on-site meetings with a web presentation available for those that could not attend in person. Letters of interest are due by June 10, 2017. The RFl will determine which companies are interested, what they propose, and asks where they have operated their proposed technology at full scale. staff will thea rank proposals, invite up to the top five ranking teams to make a presentation, then staff will issue a request for proposals (RFP) to the top three ranking teams, and select a company with which to partner. COMMITTEE ACTION: Received the update. 5. Review draft Comprehensive Wastewater Master Plan (CWMP) Executive Summaries Mr. Petit explained that the CWMP has been in process for over two years and thanked the staff and the consultants for all the efforts that went into completing this large project. Two executive summaries have been prepared: one for community outreach, and is a more technical summary. He reviewed the presentation included in the agenda materials, and responded to questions. Mr. Alm referred to the California Environmental Quality Act(CEQA) findings, and explained that the CWMP is not legally binding, as the Board is not adopting the CWMP in the sense that it commits the District to any future actions; it is just a baseline planning document. Therefore, it is exempt from CEQA. Chair Causey stated that the 20-year event reference in the collection system model is confusing, since the District has a 10-year design criteria. Member Pilecki stated that it would be ►beneficial to know the potential costs associated with the individual projects identified in the CWMP but not included in the Capital improvement Plan. Chair causey and!Member Pilecki gave a Board recommendation with the two minor modifications fisted above. Real Estate, Environmental & Planning Committee Minutes May 22, 2017 Page 4 COMMITTEE ACTION: Recommended the Board (1) find the CWMP exempt from CEQA; and (2) accept the draft CWMP, the CWMP Technical Executive Summary, and the CWMP Executive Summary for community outreach. 7. Receive debrief from the Danish Tour on Innovation attended by Director of Engineering and Technical Services Jean-Marc Petit This item was taken out of order following Item 10. Mr. Petit reviewed the presentation included in the agenda materials and responded to questions. COMMITTEE ACTION: Received the information. 8. Receive update on most recent meeting of Bay Area Clean Water Agencies (BACWA) This item was taken out of order immediately following Item G. MIs. Schectel reported that she attended the May 5, 2017 quarterly BACWA meeting. The second optimization workshop for nutrients will occur June 7, 2017. She mentioned the Regional Board adopted the recent 303d listing for Bay Sediment, and tonicity was moved from a category 5 to category 3. The topic of cannabis growth was discussed with the impact on wastewater, and BACWA staff will be looking further into this issue. She also reported that staff has a meeting on June 2, 2017 with the Bay Area Air Quality Management District for a technical discussion of Rule 11-18 on data and how it is analyzed. Mr. Petit also indicated that Mis. Schectel was appointed as Vice-Chair of the BACWA Board for next term. COMMITTEE ACTION: Received the update. 9. Receive presentation on National Pollutant Discharge Elimination System (NPDES) Permit Renewal MIs. Cheng and Ms. Setty reviewed the presentation provided in the agenda materials and responded to questions. Chair Causey and Member Pilecki were complimentary of the staff on how the IIIPDES permit renewal was conducted and its timeliness. Chair Causey expressed concern with the new requirements outlined in the permit concerning the collection system, noting that, in his view, there were additional risks and liability to the District. He wanted staff to be aware of the new wording and changes. Member Pilecki suggested Real Estate, Environmental & Planning Committee Minutes May 22, 2017 Page 5 that staff review the collection Systems Operation procedure manuals to make sure they are consistent with the new permit requirements. COMMITTEE ACTION: Received the information and provided input to staff. 10. Receive update on Diablo Country club (DCC) Satellite Water Recycling Facility (SWRF) Ms. LaBella explained that the current states of the DCC SWRF revolves around CEQA. Mr. Leavitt Stated that staff is nearing the end of preparation for the Initial Study to identify impacts that will be evaluated in the environmental impact report (Elft). Staff will hold Community Input Open House meetings on June 13, 2017, from 2:00 - 4:00 p.m. and 6:00 - 5:60 p.m., which will have different stations set up to provide an overview of the major elements of the project. Ms. LaBella reported that while OEQA is proceeding, the RFP to procure the design- build team is being prepared by DOO's consultant, and will proceed in parallel. The RFP's approach is guaranteed maximum price. Before the EIR is completed, there needs to be a better understanding of the design so that appropriate impacts are evaluated, yet at the same time the project's design also needs to adhere to the mitigations required in the EIR, so it will be an iterative process. Mr. Leavitt stated that the Initial Study, which includes the cEQA checklist, will be mailed out within the next week or two, and copies will be provided to the Board. Member Pilecki requested a quick update be provided at an upcoming Board Meeting. COMMITTEE ACTION: Received the update. 11. Announcements a. Future scheduled meetings: Wednesday, June 21, 2017 at 9:00 a.m. Monday, July 17, 2017.at 9:00 a.m. Monday, August 23, 2017 at 9:00 a.m. 12. Suggestions for future agenda items None. 13. Adjournment-- at 11:51 a.m.