HomeMy WebLinkAbout03. Review proposed amendments to Engineering & Operations Committee Charter as set forth in Board Policy No. BP 013 – Standing Committee Charters 30
Central Contra Costa .Sanitary Distrct
June 6, 2017
TO: ENGINEERING & OPERATIONS COMMITTEE
VIA: ROGER S. BAILEY, GENERAL MANAGER
FROM: ELAINE R. BOEHME, SECRETARY OF THE DISTRICT
SUBJECT: PROPOSED AMENDMENTS TO COMMITTEE CHARTER
The Administration Committee has been working with Brent Ives, Principal of BHI
Management Consulting, on proposed changes to Board Policy No. BP 013 — Standing
Committee Charters based on feedback from the February 16, 2017 Board Self-
Assessment Workshop to more clearly define the Board Committee process and
consider developing Committee protocols. As part of that process, the full Board will be
reviewing proposed changes to BP 013 at the July 6 meeting to incorporate protocols
and guidelines for Standing Committees that clearly define the role of Committees and
clarifies how split Committee votes should be dealt with, how to handle requests for
information from Committee Members and staff responses thereto, the use of standing
items, appointment of alternates, and scheduling/rescheduling/cancellation of
Committee meetings.
During its review, the Administration Committee has proposed that the Standing
Committee charters also be updated to more accurately reflect current practices,
simplify the template, and more clearly state the policy areas and scope on which each
Committee should focus.
At this meeting, the Engineering & Operations Committee will be asked to review the
proposed revisions to its Committee charter. The other Committees will be asked to
review their respective charters in the coming weeks, before the full policy is brought to
the Board for consideration.
Attached Supportin-a Documents:
1. Excerpt from BP 013-Engineering& Operations Committee Charter(in strikeout)
2. Excerpt from BP 013-Engineering& Operations Committee Charter(with proposed changes accepted)
ATTACHMENT '�
Number: B P 0'I 3
STANDING COMMITTEE CHARTERS
Page 7 of 12
CHARTER
ENGINEERING & OPERATIONS COMMITTEE
m1 11r1 PILL%-,%-fn chair
Members- , Member
Meeting Schedules Monthly, or as needed (subject to rescheduling or cancellation)
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1 2%-%I 1 11. 1 V 1%.4 11ml t.e R a n G O%f Lr-). Provide input and
recommendations to the Board regarding the policy areas listed below
that support the District's Mission, Vision and values and Strategic
Plan.
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Reliable infrastructure
• Bidding and consultant selection process for Capital Improvement
Program (CIP)
• C I P budget
• operational effectiveness m'meR(3e
Scv p e-.t Thin C�cimrnittee maw
Review and -laddress staff
recommendations -+LI I%-Fhia f,ill R�� d -rho rn m4 PP nt . May direct
the General Manager to conduct additional research on policy issues
within thet-eeo Committee's Mission and Scope. The
Committee is advisory only to the full Board and cannot direct staff
outside of its role herein or expend public resources.
Number: BP 013
STANDING COMMITTEE CHARTERS
Page 8of12
The committee
ZI is tasked
to:
Review theVV .
* CIP and capital
budget for planning, funding, and regulatory compliance;a
• Review contracts and bids for the CIP
• Review Engineering, Plant operations, Maintenance and Collection
System
•,,�„,'�' ^� � as determined by the General Manager
v i e Review Asset Management Program
Ensure adequate public outreach of certain prog ram-
related matters within the scope of the committee, as referred by
the General Manager
Revised by Board. March 6, 2014, July 23, 2016
Number: BP 013 ATTACHMENT 2
STANDING COMMITTEE CHARTERS
Page 5 of 7
CHARTER
ENGINEERING & OPERATIONS COMMITTEE
Members Chair, Member
Meeting Schedule Monthly, or as needed (subject to rescheduling or cancellation)
Mission Provide input and recommendations to the Board regarding the policy
areas listed below that support the District's Mission, Vision and Values
and Strategic Plan.
Policy Areas 0 Reliable infrastructure
• Bidding and consultant selection process for Capital Improvement
Program (CIP)
• CIP budget
• Operational effectiveness
Scope Review and address staff recommendations. May direct the General
Manager to conduct additional research on policy issues within the
Committee's Mission and Scope. The Committee is advisory only to the
full Board and cannot direct staff outside of its role herein or expend
public resources,
The Committee is tasked to:
• Review the CIP and capital budget for planning, funding, and
regulatory compliance
• Review contracts and bids for the CIP
• Review Engineering, Plant Operations, Maintenance and Collection
System as determined by the General Manager
• Review Asset Management Program
• Ensure adequate public outreach of certain program-related
matters within the scope of the Committee, as referred by the
General Manager
Revised by Board I March 6, 2014, July 23, 2015