HomeMy WebLinkAbout08.a. Receive and accept the Comprehensive Wastewater Master Plan (CWMP), Technical Executive Summary, and Executive Summary for community outreach Central San 8.a.
BOARD OF DIRECTORS
.......... ------------------ POSITION PAPER
Board Meeting Date: June 1 2017
Subject: RECEIVE AND ACCEPT THE COMPREHENSIVE WASTEWATER
MASTER PLAN, THE TECHNICAL EXECUTIVE SUMMARY PREPARED
BY CAROLLO ENGINEERS INC., ET AL., AND THE PUBLIC OUTREACH
EXECUTIVE SUMMARY PREPARED BY KATZ AND ASSOCIATES AND
STAFF
Submitted By: Initiating Dept/Div.:
Dan Frost Engineering & Technical Services 1
Senior Engineer Planning & Development Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
D. Gemmell—Planning & Development Services Division Mgr.
JM. Petit— Director of Engineering &Technical Servicesi
I{erg vn L.Alm Roger S.Bosley
Counsel for the District General Manager
ISSUE: It is appropriate for the Board of Directors to review and accept t
Comprehensive Wastewater Master Plan (CWMP) and the Technical Executive
Summaries.
BACKGROUND: On June 4, 2015, the Board of Directors authorized the General
Manager to execute an agreement with Carollo Engineers, Inc. to develop the CWMP.
The purpose of the CWMP is to create a roadmap for staff that helps identify
infrastructure projects that may be needed to address several long-term planning
objectives:
• Preserve, maintain, or replace Central San's aging assets for the collection system
and treatment facilities.
• Meet increasingly stringent federal, state, and Bay Area.regulatory requirements
for effluent discharges, solids handling, and air emissions.
* Accommodate planned growth in the service area.
• Achieve sustainability goals by optimizing energy production and use, while
minimizing greenhouse gas emissions.
• increase recycled water production for current and potential future customers.
The CWMP includes information on potential rehabilitation, replacements and upgrades
to the District's infrastructure which may be necessary to address the above planning
objectives across three implementation phases:
• Phase 1 (0 to 5 years covering FY 2017-18 to FY 2021-22)
• Phase 2 (5 to 10 years covering FY 2022-23 to FY 2028-2027)
• Phase 3 (10 to 20 years covering FY 2027-28 to FY 2038-37)
POSITION PAPER
Board Meeting date: June 1, 2017
subject: RECEIVE AND ACCEPT THE COMPREHENSIVE WASTEWATER
MASTER PLAN, THE TECHNICAL EXECUTIVE SUMMARY PREPARED
BYCAROLLO ENGINEERS INC., ET AL., AND THE PUBLIC OUTREACH
EXECUTIVE SUMMARY PREPARED BY KATZ AND ASSOCIATES AND
STAFF
In addition to developing several software tools (InfoWorkso collection system model,
infoMaster@ sewer risk model, and BioWin@ treatment plant process model), the
CWMP itself will be used as a planning and guiding tool, and reference document for
staff. The CWMP provides staff with an understanding of how ongoing and phased
improvements fit within the long-term plan, an understanding of how certain processes
and capital improvements are interrelated, helps to prioritize improvements with a better
understanding of facility-wide risks, helps to avoid potential future site conflicts, ensures
there is adequate space on site to address future needs, and helps to plan ahead for
potentially increased capital spending. The CWMP will be a dynamic document that will
be updated as-needed and on a recurring basis (e.g. every 5 to 10 years or when new
events impact certain sections of the CWMP) to ensure that staff and the Board of
Directors have an up-to-date, long-term planning document when making decisions on
how a new project fits or may impact central San overall. The CWMP does not commit
the Board of Directors to implement the recommended improvements or to acquire the
funds required to implement the recommended improvements; rather, it acts as an
important guide on future issues and associated decision making.
Staff seeks to clarify that the entirety of the CWMP consists of multiple volumes
containing several thousand pages with appendices. There is a general section, a
volume dedicated to the Collection System Master Plan and consists of 18 Technical
memoranda. Another volume focuses on the Wastewater Treatment Master Plant and
consists of 18 Technical memoranda. Refer to Attachment 1 for an outline of the
CWMP. The CWMP is not currently available electronically. The CWMP will be
available for public inspection at the District offices located at 5019 Imhoff Place,
Martinez in late July 2017. Please contact Elaine R. Boehme, Secretary of the District
[phone: (925) 229-7303; email: eboehmecentralsan. rq] if you wish to review the
CWMP or have any questions.
The CWMP is not expected to be finalized until late July 2017. Once finalized, however,
the CWMP itself will be a dynamic document that will undergo periodic modifications
over the coming years. Even though the final CWMP isnot available at this time, the
Board is being asked to accept it in draft form, and there is no intention that any further
Board action will be necessary on this item.
CEQA: Staff has concluded that the CWMP is exempt from the California
Environmental Quality Act (CEQA) under Central San's CEQA Guidelines Section
15252, since it involves planning and feasibility studies for possible future actions which
the Board of Directors has not approved, adopted, or funded and the Board of Directors'
acceptance of this document.will not have a legally binding effect on later activities.
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POSITION PAPER
Board Meeting Date: June 1, 2017
Subject: RECEIVE AND ACCEPT THE COMPREHENSIVE WASTEWATER
MASTER PLAN, THE TECHNICAL EXECUTIVE SUMMARY PREPARED
BY CAROLLO ENGINEERS INC., ET AL., AND THE PUBLIC OUTREACH
EXECUTIVE SUMMARY PREPARED BY KATZ AND ASSOCIATES AND
STAFF
The Board of Directors is not adopting or approving the CWMP. The CWMP is presented
to the Board of Directors as a completed foundational planning study, subject to periodic
revision, and only acceptance of the document is being requested. This planning study
does not bind the Board to any specific future projects or approvals. The lack of legal
effect of the CWMP is further demonstrated because central San is not required by law to
adopt a Master Pian and neither Government Code section 00003 nor 55403 is
applicable to this planning study process resulting in the CWMP. Central San will
conduct an environmental evaluation of any capital project that is proposed in the future
which is considered or recommended in this plan to determine the need for any
additional CEQA documentation.
For purposes of finding the CWMP exempt from CEQA, it should be noted that the
CWMP Technical Executive Summary captures the elements of the CWMP that have
been the subject of numerous Board workshops and public meetings over the past year.
ALTERNATIVES/CONSIDERATIONS: None.
FINANCIAL IMPACTS: None directly by this action.
COMMUNITY OUTREACH: Central San is committed to continuing and improving
public outreach and transparency. Over the last two years, Central San has made a
focused effort to inform and engage elected officials, stakeholders, and the community
on the CWMP through a series of outreach efforts:
• Presentations at 11 Board meetings encompassing approximately 23 hours of
information, discussions, reviews, and input.
• Board of Director and General Manager interviews to address master planning
priorities and concerns, community outreach goals, and to identify key
community stakeholders to be engaged.
• Interviews conducted with 20 key stakeholders to gauge awareness and
perceptions about Central San, determine level of understanding among
stakeholders about infrastructure needs, and obtain feedback on the most
effective ways for Central San to communicate with members of the community.
A bi-lingual telephone survey was conducted for 401 customers in the service
area to gauge customers' perceptions of Central San, preferred communication
methods, and reactions towards investment into Central San's infrastructure and
associated rate increases.
• Two focus groups were conducted to have a deeper discussion into some of the
key themes that emerged through the customer outreach telephone survey.
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POSITION PAPER
Board Meeting Date: June 1, 2017
subject: RECEIVE AND ACCEPT THE COMPREHENSIVE WASTEWATER
MASTER PLAN, THE TECHNICAL EXECUTIVE SUMMARY PREPARED
BY CAROLLO ENGINEERS INC., ET AL., AND THE PUBLIC OUTREACH
EXECUTIVE SUMMARY PREPARED BY KATZ AND ASSOCIATES AND
STAFF
* The Central San Academy was launched in 2016 to provide the public an
opportunity to learn the ins and outs of Central San, including curriculum that
covered Central San's infrastructure, future regulations, recycled water
opportunities, the CWMP, budgeting, rates and financing.
■ Three outreach workshops (two for residential customers, one for commercial
customers) to discuss the CWMP findings, infrastructure improvements, financial
outlook, and other Central San programs and services.
■ Multiple PIPELINE newsletter articles to inform customers about the CWMP and
drivers for infrastructure improvement.
In addition to these efforts, central San participated in numerous city council
presentations, events, speaker's bureau presentations and community meetings. This
comprehensive outreach program was important to inform and engage customers.
Central San will continue to provide information to the community and key stakeholders
as capital Improvement Plan implementation efforts move forward.
COMMITTEE RECOMMENDATION: The Real Estate, Environmental, and Planning
Committee reviewed this matter at the meeting on May 22, 2017 and recommended
accepting the draft CWMP, the Technical Executive Summary, and the Public Outreach
Executive Summary for distribution.
RECOMMENDED BOARD ACTION:
1. Find the CWMP exempt from CEQA;
2. Accept the draft CWMP;
3. Accept the CWMP Technical Executive Summary; and
4. Provide comment if desired, and accept the CWMP Executive Summary for use
in community outreach.
Attached Supporting Documents:
1. CWMP Outline
2. Final Draft CWMP Technical Executive Summary
3. Final Draft CWMP Executive Summary for community outreach
4. CWMP PowerPoint Presentation
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