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Home My WebLink About00. BOARD AGENDA 06-01-17 Central Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place,Martinez, CA 94553-4392 BOARD OF DIRECTORS: USEY REGULAR BOARD MEETING PAUL H.CA President .TAMES A.NEIEDLY AGENDA President Pro Tem MICHAEL R.MCGILL TAD J.PILECKI Thursday DAVID R.WILLIAMS June 1, 2017 Beard Room PHOIITE.. (9z5)228-9500 F� (925)372-0192 1:30 p.m. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance.with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda,and which are within its jurisdiction,under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate,please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. ®Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT June 1, 2017 Board Agenda-Page 2 Open, Session — Board Room (Video recorded) 1:30 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. INTRODUCTIONS • Robert Linne', Control Systems Engineer in the Plant operations Division, effective May 22, 2017. Staff Recommendation: Welcome new employee. President Causey will present the District pin. 4. PUBLIC COMMENT PERIOD 5. REQUESTS TO CONSIDER MATTERS OUT OF ORDER 0. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the consent Calendar as recommended. a. Approve minutes of May 18, 2017 Board meeting. b. Approve expenditures dated June 1, 2017. Approval recommended by Finance Committee. C. Receive April 2017 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Approve recommended changes to Board Policy No. BP 011 -- Policy for the Submission and Tabulation of Proposition 218 Notice Protests. Approval recommended by Administration Committee. e. Set public hearing for July 20, 2017 at 1:30 p.m. to consider placing the following items on the Fiscal Year 2017-18 Contra Costa County Tax Roll for collection: 1) Fiscal Year 2017-18 Sewer Service Charge; 2) Fiscal Year 2017-18 Capacity Use Charges; 3) Fiscal Year 2017-18 Assessments for: • Contractual Assessment Districts (CADS); • Alhambra Valley Assessment Districts (AVADs); and 9 other fee installment payment programs. CENTRAL CONTRA COSTA SANITARY DISTRICT June 1, 2017 Board Agenda-Page 3 7. PUBLIC HEARINGS a. Conduct public hearings on the following matters: 1) Consider adopting ordinances as follows: (5-minute staff presentation) Data is available, as required by Government Code Title 7, Division 1, Chapter 8, Section 66016. If you have questions,please contact Senior Engineer Thomas Brightbill at (925) 229-7338. a) Uncodified ordinance No. 295 - Schedule of Capacity Fees, Rates and Charges, replacing Ordinance No. 291 in accordance with District Code Chapter 5.12. Approval recommended by Finance Committee. Staff Recommendation (Motion and 4 Affirmative Motes Required): Conduct the public hearing; adopt Uncodified Ordinance No. 296 and make necessary findings, replacing Ordinance No. 291 in accordance with District Code Chapter 6.'12. b) Uncodified Ordinance No. 297 ---- Schedule of Environmental and Development-related Fees and Charges, replacing ordinance No. 290 in accordance with District Code Chapter 6.30. Approval recommended by Finance Committee. Staff Recommendation (Motion and 4 Affirmative Votes Required): Conduct the public hearing; adopt Uncodified Ordinance No. 297 and make necessary findings, replacing Ordinance No. 290 in accordance with District code Chapter 6.30. 2) Consider adopting the Fiscal Year (FY) 2017-18 District Budget as follows: (No presentation is planned; staff will be available to answer questions) Operations and Maintenance portion reviewed by Finance Committee; Capital portion reviewed by Engineering & Operations Committee. a) Find that the FY 2017-18 District Budget is exempt from the California Environmental Quality Act (CEQA); b) Adopt those portions of the FY 2017-18 District Budget related to Bay Area Clean Water Agencies (BACWA), specifically, the cost of$605,816; CENTRAL CONTRA COSTA SANITARY DISTRICT June 1, 2017 Board Agenda-Page 4 c) Adopt the remaining portion of the FY 2017-18 operations and Maintenance Budget apart from the BACWA costs; d) Adopt the FY 2017-18 Capital Improvement Budget; e) Adopt the FY 2017-18 Self-Insurance Budget; f) Adopt the FY 2017--18 Debt Service Budget; g} Authorize the General Manager to renew the District's expiring: • Excess liability insurance for a premium not to exceed $390,000; and * Property insurance for a premium not to exceed $150,000. Staff Recommendation: conduct the public hearing and: I. (Motion Required): Find that the FY 2017-18 District Budget is exempt from CEQA. 2. (Motion Required): Approve and adopt those portions of the FY 2017-18 District Budget related to BACWA, specifically, the cost of$605,8'16. As Executive Director of BAC INA, Member Williams will recuse himself from this action. 3. (Motion Required): a. Adopt the remaining portion of the FY 2017-18 operations and Maintenance Budget apart from the BACWA costs; b. Adopt the FY 2017-18 Capital Improvement Budget; C. Adopt the FY 2017-18 Self-Insurance Budget; d. Adopt the FY 2017-18 Debt Service Budget; 4. (Motion Required): Authorize the General Manager to renew the District's expiring: * Excess liability insurance for a premium not to exceed $390,000; and • Property insurance for a premium not to exceed $'150,000. CENTRAL CONTRA COSTA SANITARY DISTRICT June 7, 2017 Board Agenda-Page 5 8. OTHER BOARD ACTION ITEMS a. Find the comprehensive Wastewater Master Plan (CWMP) exempt from the California Environmental Quality Act (CEQA), accept the draft CWMP and the CWMP Technical Executive Summary, and provide comment and accept the CWMP Executive Summary for community outreach. Find ing/acceptance recommended by Real Estate, Environmental and Planning Committee. (15-minute staff presentation) Staff Recommendation (Motion Required): Find the CWMP exempt from CEQA, accept the draft CWMP and CWMP Technical Executive Summary, and accept the CWMP Executive Summary for community outreach. b. Consider proposed new Central San logo design options and provide direction to staff to proceed with implementation of new logo. Reviewed by Administration Committee. (5-minute staff presentation) Staff Recommendation (Motion Required): Receive-the presentation and recommend Board approval of one of the following actions: 1) Direct staff to proceed with implementation of Logo A; or 2) Direct staff to proceed with implementation of Logo B; or 3) Provide some other direction to staff. 9. LEGISLATIVE MATTERS a. Receive update on pending legislative matters. (No presentation is planned; staff will be available to answer questions) Staff Recommendation: Receive the update and provide direction to staff as appropriate. 10. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Reports a) Debrief from the Danish Tour on Innovation attended by Director of Engineering and Technical Services Jean-Marc Petit. (15-minute staff presentation) Staff Recommendation: Receive the debrief. 2) Announcements Staff Recommendation: Receive the announcements. CENTRAL CONTRA COSTA SANITARY DISTRICT June 1, 2017 Board Agenda-Page 6 b. counsel for the District C. Secretary of the District d. Board Members 1) Committee Minutes a) May 15, 2017 -- Finance Committee — Member Nejedly and Member Pilecki. b] May 22, 2017 — Real Estate, Environmental & Planning Committee -- President Causey and Member Pilecki. Staff Recommendation: Receive the committee minutes. 2} Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member McGill Member Nejed ly Member Pilecki Member Williams President Cause Staff Recommendation: Receive the reports and announcements. 3) Reciuests far Sti end/Reimbursement or Conference Attendance— Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: consider any requests. CENTRAL CONTRA COSTA SANITARY DISTRICT June 1, 2017 Board Agenda-Page 7 11. EMERGENCY SITUATIONS a. With regard to the 2017 Winter Storms and emergency situation related to damaged sewer lines on Miner Road_in Grinda: Allo presentation is planned; staff will be available to answer questions.) 1} Confirm that the local emergency proclaimed on March 2, 2017, and continued on April 0 and May 4, 2017, arising from the 2017 Winter Storms continues to exist, and that emergency expenditures to address storm damages are continuing. Staff Recommendation (Motion Required): Continue the local emergency. 2} Confirm that an emergency exists under Public Contract Code section 22050 to justify contracting with Bay Cities Paving & Grading, Inc. to provide emergency repairs on District sewer lines on Miner Road in Grinda. Staff Recommendation (Motion and 4 Affirmative Motes Required): Confirm that an emergency exists under Public Contract Code section 22050 to justify contracting with Bay Cities Paving & Grading, Inc. to provide emergency repairs on District sewer lines on Miner Road in Orinda. 12. REQUESTS FOR FUTURE AGENDA ITEMS 13. ADJOURNMENT CENTRAL CONTRA COSTA SANITARY DISTRICT June 1, 2017 Board Agenda-Page 8 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR Dr4 TEITIME MEETINGIA TTENDEES LOCA TION .... .. .. .. . .............................................. .... . .. ...... ........... . ............. ..... .... ... ............ ........... ... ... . .. ... . .. ...... .. ...... ... ............ u .. ................ ... Tuesday Administration Committee Meeting Third Floor Executive Conference Room June 6 McGill, Williams 8:36 a.m. Tuesday Engineering &Operations Committee Second Floor Conference Room June 6 Meeting 1:60 P.M. Ne"edl ,.Cause Thursday Board Meeting Board Room June 15 Board of Directors Tuesday Administration Committee Meeting Third Floor Executive Conference Room June 20 McGill, Williams 8:30 a.m. Tuesday Finance Committee Meeting Third Floor Executive Conference Room June 20 Nejedly, P