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Home My WebLink AboutENGINEERING & OPERATIONS MINUTES 05-09-17 1, Omdml centra Contra costs sanitary District REGULAR MEETING THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA PAUL H CAUSEY SANITARY DISTRICT President JADES A.NE'JEDLY ENGINEERING & OPERATIONS President Pro Teta COMMITTEE MICHAEL P.MCGILL TAD J.PILECKI DAVID.R.WILLIAMS M I N U T SPHONE: (92.5)228-9500 .SAX: (925)676-7211 Tuesday, May 9, 2017 www.centralsan.org 1.00 P.M. 2nd door Conference Room 5019 Imhoff Place Martinez, California Committee: Acting Chair Paul Causey Member Tad Pileoki Staff: Roger S. Bailey, General Manager Phil Leiber, Director of Finance and Administration (arrived during Item 4.) Jean-Marc Petit, Director of Engineering and Technical Services Edgar Lopez, Capital Projects Division Manager Neil Meyer, Plaint Maintenance Division Manager (left after Item 4.) Sasha Mestetsky, Senior Engineer (left during Item 9.) Craig Mizutani, Senior Engineer (left after Item 8.) Clint Shima, Senior Engineer (left after Item 4.) Amal Lyon, Accountant (left during Item 9Q) Lupe Saldana, Administrative Services Supervisor (left during Item .) Cindy Granzella Senior Administrative Technician 1. Call Meeting to order Acting Chair Causey called the meeting to order at 1:00 p.m. 2. .m. . Public Comments None. Engineering &Operations Committee Minutes May 9, 2017 Page 2 3. Review draft Position Paper to authorize the General Manager to pre-purchase natural gas through a service agreement with Shell Energy North America, LP, for the period of January 1, 2019 through December 31, 2019 at a price not to exceed $4.25 per decatherm, not including transportation service costs Mr. Shima reviewed the draft Position Paper included in the agenda materials. He explained that this is the same process as done in prior years, which is to pre purchase natural gas for two years from now. He explained that the market price as of May 9, 2017 is $3.615 per decatherm (dth) (not including transportation costs) and the price fluctuates daily. He stated that the pre- purchase price is simply a price not to exceed, not the actual purchase price. To avoid confusion, Mr. Bailey suggested using the term agreed to or contracted to buy, instead of the term purchase. Chair Causey asked for clarification of the amount of natural gas used per day. Mr. Shima explained that the strategy is 1,000 dth per day, and currently Central San is using 1,200 dth per day. Anything over 1,000 is at the market price. Chair Causey asked staff to clarify the recommendation to say 1,000 dth per day. COMMITTEE ACTION: Reviewed and recommended Board approval with minor modifications, 4. Review draft Position Paper to award a construction contract in the amount of $555,000 for construction of the Treatment Plant Energy-Cogeneration Unit Optimization, District Project 7320 to D.W. Nicholson Corporation; authorize up to 10 percent contingency; and amend an existing agreement (#044520) with Carollo Engineers increasing the cost ceiling from $120,000 to $210,000 to provide as-needed construction support services for the Project Mr. Lopez reviewed the information included in the agenda materials and responded to questions. COMMITTEE ACTION: Reviewed and recommended Board approval. 5. Review draft Position Paper to grant bid relief to Bay Pacific Pipelines, Inc.; award a construction contract in the amount of $3,018,040 for construction of the Martinez Sewer Renovations, Phase 5, District Project 8437, to K.J. Woods Construction, Inc.; and authorize up to 10 percent contingency Mr. Lopez explained that after the bid opening last week, the lowest bidder contacted staff►because they used an incorrect price in their calculation. After review, staff and District Counsel agree that a mistake was made and is asking for bid relief and approval to move to the second lowest bidder. COMMITTEE ACTION: Reviewed and recommended Board approval. Engineering&Operations Committee Minutes May 9, 2017 Page 3 6. Review draft Position Paper to authorize the General Manager to enter into a professional engineering services agreement with Michael Willis Architects (MWA Architects) in an amount not to exceed $400,000 for architectural services for Public Facilities and Security Improvements at the Martinez campus Mr. Petit explained that staff is looking to hire one architect to design multiple District Projects. He added that they will update the Position Paper to include the server room relocation to this list of projects, as well. . Chair Causey stated that he would only be comfortable with this project if it is presented in July, since there is no actual project at this time. Member Pilecki expressed his concern that the Plant Operations Division seismic upgrades may include office space remodel, and remodel projects should not take priority over operations projects. Mr. Lopez stated that the core of the Request For Proposal was security and seismic upgrades. Member Pilecki asked staff to look closely at the projects to determine priority. COMMITTEE ACTION: Reviewed and recommended Board approval with addition of the server room relocation project. 7. Review draft Position Paper to rescind prior award to Breneman, Inc.; award contract in the amount of $119,601 to Morgan-Bonanno Development, Inc. for District-Wide Patch Paving; and authorize extension of the contract up to a total of five years for the amount of $598,004 (not including CPI adjustments) Mr. Lopez reviewed the information in the agenda materials and responded to questions. COMMITTEE ACTION: Reviewed and recommended Board approval. 8. Review draft Position Paper to award a construction contract for Lafayette Sewer Renovations, Phase 11, District Project 8430 Mr. Lopez explained that the bid opening for this project will take place on May 10, 2417. He sought Committee recommendation if the lowest bidder is below the engineer's estimate and there are no complications. Member Pilecki stated that without a completed post-bid/preconstruction estimate (Attachment 3), he would not support recommendation at this time. Chair Causey was not opposed to the project. COMMITTEE ACTION: Reviewed and provided input to staff. Engineering &Operations Committee Minutes May 9, 2017 Page 4 9.* Review Capital Projects portion of draft Fiscal Year 2017-18 District Budget Mr. Lopez reviewed the presentation included in the agenda materials. Member Pilecki, referring to the Proposed FY 2017-18 Capital Improvement Budget slide of the presentation, stated that it appears $305 million is needed to, proceed over the next several years, yet there are not enough funds available at this time. Chair Causey explained that the Board is only being asked to approve the amounts in the first column (FY 2017-18) totaling X42 million for the coming fiscal year, the remainder will be spread over the next several years. Member Pilecki explained that some of the contracts will obligate the District in future years and he was uncomfortable making such a commitment. Chair Causey distributed a spreadsheet that he created for small diameter sewer renovation projects (attached) and asked if staff could combine all renovation projects into one each year, rather than having multiple separate projects. Mr. Lopez explained that staff will look into this concept. Once the presentation was complete, the Committee and staff reviewed the capital improvements portion of the draft Fiscal Year 2017-18 District Budget. The Committee provided input to staff to create more clarity in the document. COMMITTEE ACTION: Reviewed and provided input to staff. 10. Receive list of Scheduled/Parking Lot items COMMITTEE ACTION: Received the list and provided input to staff. 11. Announcements a. Future scheduled meetings: Tuesday, June 6, 2017 at 1:00 p.m. Tuesday, July 11, 2017 at 1:00 p.m. Monday, August 21, 2017 at 1:00 p.m. 12. Suggestions for future agenda items Chair Causey explained that due to a recent public comment at the April 20, 2017 Board meeting, he would like to have a general discussion on how staff handles community outreach before projects. Engineering &Operations Committee Minutes May 9, 2017 Page 5 13.* Tour of the Wet Scrubber Pilot in the Solids Conditioning Building Due to time constraints, the Committee was not able to tour the facility; instead, Mr. Petit presented a few slides to show the existing system, and the arrangement of the new pilot system. He explained that this pilot will provide better scrubbing, better emission control, and use less chemicals. The tour can be rescheduled for another day. 14. Adjournment — at 5:39 p.m. * Attachment Item 9. (Commiffee Handout) Central Contra Costa Sanitary District Small Diameter Sewer Renovations Project Capital Improvement Program May 2017 Project Project Title Budegt to 17/18 18/19 Future Total Ranking Priority Linear Number. Date Years Score Rank Feet 5991 Pleasant Hill Renovation-Phase 2 300,000 560,000 800,000 11883,000 3,543,000 60 VH 82 8422 walnut Creek Sewer Renovation-phase 11 1,753,000 2 181,000 - - 3,934 000 65 C 91 8430 Lafaette Sewer Renovation-phase 11 650,000 3,300 000 - - 3,950,000 65 C 8500 8433 South Orinda Sewer Renovation-Phase 6 102,238 1500,000 2,150 000 - 3;752,238 65 C 85 8435 walnut Creek Sewer Renovation-phase 12 - 1,000 000 2,900,000 - 30900,000 65 C 902. 8437 Martinez Sewer Renovation- hase 5 625,000 31470,000 - - 41095,000 65 C 87 8445 North Orinda Sewer Renovation-phase 7 - 600,000 31100,000 - 3,700,000 60 VH 8558 8446 Lafayette Sewer Renovation-phase 12 - 600,000 3,100,000 - 3,700,000 60 VH 8558 TOTAL Small Diameter Sewer Renovations 3,430,238 13,211,000 121050,000 1,883,000 30,574,238 69,137 13.09 Total CIP Budget-Collections System Program 18,492,000 17,180,000 50,082,000 104,104,105 300 Percentage of Colelction System Budget 71.4% 70.1% 3.8% 71.4% 4.4% Paul Causey Page 1 5/7/17 Item 13, (Committee Handout) WET SCRUBBE-R ILOT ROJECT i N 14�tl'l n G o e i '�4 sipr Aatt=SS , . 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