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HomeMy WebLinkAbout10.d.1)a) Minutes-Administration Committee 05-09-17 1 O.d . 1 Central Contra Costa Sanitary District . ...............Me"2160"M m REGULAR MEETING BOARD OF DIRECTORS: CENTRAL CONTRA COSPAUL 11 CAUSEY SANITARY TRICT President STRATION COMMITTEEJA1I�IES A..NE1,�'DL Y ADMINIPresident Pro Tem E SMICHAEL R.MCGILL T TAD J.PILECKI M I N UL7A VID R.WILLIAMS PHONE: (925)225-9.500 Tuesday, May 9, 2017 FAX: (925)372-0192 8:30 a.m. www.centralsan.org Executive Conference Room 5019 Imhoff Place Martinez, California Committee: Chair bike McGill Member David Williams Staff: Roger S. Bailey, General Manager Elaine R. Boehme, Secretary of the District Phil Le ber, Director of Finance and Administration Jean-Marc Petit, Director of Engineering and Technical Services Tei O'Malley, Human Resources Manager Shari Deutsch, risk Management Administrator (left after Item 4.) Cindy Granzella, Senior Administrative Technician 1. Call fleeting to order Chair McGill called the meeting to order at 8:31 a.m. 2. Public Comments None. 3. Deceive update on Board Policies {BPs} Project W- conducting ongoing policy reviews, and review proposed revisions to the following existing BPs: FIs. Boehme stated that the chart was provided to show the current review state of all Board policies. a. BP 011 -- Proposition 218 Notice Protests Ms. Boehme explained-that District Counsel Keret Alm reviewed the policy and concurred that protests submitted do not heed to be confidential and Administration Committee Minutes May 9, 2017 Page 2 may be distributed in advance of the public hearing. it is recommended that that language be deleted from the policy. Member Williams agreed to the change in the policy language, and brought up philosophical questions as to how to make it easier for the public to protest rate increases. Chair McGill stated that Proposition 218 clearly states what the process is to protest the proposed change in rates. Member Williams would like to know what alternatives there could be to writing a letter, signing it, and mailing it in, which can all be viewed as hurdles; he would like to see an easier process. Chair McGill suggested the idea of having the Proposition 218 Notice with a tear off card that can have a line to add the parcel number or address, signature line, whether the individual is opposed to the change or not, and have it prepaid and pre-addressed, in order to make it as simple as possible for ratepayers. He requested a mock-up of this style to be reviewed by the Committee at a future date. He also requested additional information on who is eligible to vote:parcel owners, tenants, or both. Chair McGill and Member Williams recommended Board approval of the revised Board Policy. Once a mock-up Proposition 218 Notice is reviewed, another revision to the policy may be needed. COMMITTEE ACTION: Reviewed and recommended Board approval. 4. Receive update on Miner Road sinkhole Ms. Deutsch explained that as of Sunday, May 7, 2017, the City of Orinda was working on construction. The target completion date is July 4, 2017 She stated that Central San has updated the purchase order with Rain for Rent to extend bypass pumping through August, if necessary, which is included in the emergency declaration. The purchase order was also amended to include 24/7 pump watch, alleviating Central San staff from covering the watch in 8-hour shifts. Ms. Deutsch is continuing efforts with Federal Emergency Management Agency (FEMA),, and is waiting for FEMA inspectors to visit the site. If there is no indication of project completion by June, she will seek an extension. At this point, there is no reason to think this project will be denied for reimbursement. Mr. Petit stated that a presentation, including the full costs associated with this sinkhole, will be provided at the May 18, 2017 Board meeting. COMMITTEE ACTION: Received the update. Administration Committee Minutes May 9, 2017 Page 3 5. Receive information on the number of temporary staff members currently utilized and the number of agencies Central San uses to provide temporary staffing [Continued from April 24, 2017 meeting] Ms. O'Malley discussed the report included in the agenda packet and responded to questions. The Committee requested that a Board Policy be drafted outlining the policy for hiring temporary employees. COMMITTEE ACTION: Received the information and requested draft Board policy on hiring of temporary employees. 6. Receive 3rd quarter update on Strategic Plan Tracking Mr. Bailey provided an update and responded to questions. COMMITTEE ACTION: Received the update. 7. Review Gantt chart of activities leading up to 2017 Labor Negotiations Ms. O'Malley presented an update on the status of labor negotiations, and explained that several line items will be updated to show the progress from the May 4, 2017 Closed Session. COMMITTEE ACTION: Reviewed the Gantt chart. 8. Announcements a. Future scheduled meetings: Friday, May 26, 2017 at 3:00 p.m. (RESCHEDULED from May 25) Tuesday, June 6, 2017 at 8:30 a.m. _Tuesday, June 20, 2017 at 8:30 a.m. 9. Suggestions for future agenda items Chair McGill requested information on the Board and/or Committee's responsibility regarding review of the District check registers and expenditures. 10. Adjournment — at 9:53 a.m.