HomeMy WebLinkAbout07.f. Authorize the General Manager to enter into a professional services agreement with Michael Willis Architects (MWA Architects) in an amount not to exceed $400,000 for architectural services for public facilities and security improvements 7ofm
Central San
BOARD DIRECTORS
POSITION PAPER
--------------
Board Meeting Date:
May 18, 2017
,subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH MWA ARCHITECTS
To PROVIDE ARCHITECTURAL SERVICES FOR PUBLIC FACILITIES
AND SECURITY IMPROVEMENTS
Submitted By: Initiating Dept.IDiv.:
.
Jason DeGroot, Associate Engineer Engineering and Technical
Services/Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
C. Mizutani—Senior Engineer
E. Lopez—Capital Projects Division Manager
JM. Petit Director of Engineering and Technical Services Roger S. alley
General Manager
ISSUE: Board of Directors' authorization is required for the Gen I tanager to execute a
professional services agreement in an amount greater than $100,000.
BACKGROUND: The Fiscal Year (FY) 2017-18 Capital Improvements Budget Treatment
Plant and General Improvement Programs includes several projects associated,with
improvements of Central San's buildings and facilities. These District Projects (DP) are as
follows:
Treatment Plant Improvement Program:
DP 7384: Treatment Security Improvements
DP (TBD): POD seismic Upgrades
General Improvement Program:
DP 8207: General security and Access
® DP 8243: server Room Relocation
DP 8247: Buffer and Rental Property Improvements
These projects include several building improvements for safety, security and building code
enhancement purposes. The buildings or facilities are located at the Headquarters office
Building (HOB), the Multi-Purpose Room (MPR) located within Plant,Operations Building
(POB), POB Administrative area, and in a commercial building owned by central San at
4737 Imhoff Place in Martinez. The scope of this project includes the following:
A) Central San is installing security upgrades to the HOB Lobby to secure the area and
clearly identify the public use of the building. The restrooms previously used by the
public will no longer be accessible after the security work is complete. Modifications
Page 1 of 3
POSITION PAPER
Board Meeting Late: may 18, 2017
Subject AUTHORIZE THE GENERAL MANAGER To EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH MWA ARCHITECTS
TO PROVIDE ARCHITECTURAL SERVICES FOR PUBLIC FACILITIES
AND SECURITY IMPROVEMENTS
to the lobby are needed to provide a public restroom and provide for customer and
business accommodations.
B) The MPR is located within POB and is frequently used by the public. central San
has plans to separate this area from the rest of the operations building due to
security reasons. This would involve reconfiguring the floor plan and modifying the
existing restrooms-to improve public access and meet Americans with Disabilities
Act of 1090 (ADA) requirements.
C) The remaining POB needs seismic improvements. Due to the construction, some of
the works spaces may require some modifications. In addition, some of the existing
Operations work spaces may be repurposed to accommodate the work force.. Any
modifications or improvements will be conducted in a cost effective and modest
manner.
D) 4737 Imhoff Place is a commercial building partially used by central San with the
remaining space rented to businesses. The building requires a comprehensive
evaluation to determine the best alternatives to meet central San's operational
needs and to meet the contra costa county's ADA requirements.
T) Based on the server room relocation project, DP 8243, and its predesign effort, staff
has determined that the best solution is to relocate the server room above grade and
incorporate it as part of the POB. Michael Willis Architects (MWA Architects) will be
designing the new server room exterior, building structural components, and will
coordinate with the Information Technology specialist team (Pacific Design Group)
hired to move the servers to this new location.
On March 3, 2017, a Request for Proposals (RFP) was publicly advertised on Central San's
website and PlanetBids, a service central San uses to advertise electronically for
solicitation of proposals. In addition, staff called local architectural firms to inform them of
the RFP. Four firms responded with qualified and responsive proposals. After evaluating
the proposals based on qualifications, and proximity to central San, staff invited two firms
to participate in an oral interview. The two firms interviewed were MWA Architects and
Calpo Hom and Dong Architects. Based on the combined score of the RFP and oral
interview, staff selected MWA Architects.
MWA Architects scope of services will include pre-design and final design for the items A
through E listed above, including architectural, mechanical, electrical and plumbing. The
structural design will be done by Complete Projects solutions (CPS) in Pleasant Hill who
will subcontract with MWA Architects.
Page 2 of 3
POSITION PAPER
Burd Meeting Date: may 18, 2017
Subject: AUTHORIZE.THE GENERAL MANAGER To EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH MWA ARCHITECTS
TO PROVIDE ARCHITECTURAL SERVICES FOR PUBLIC FACILITIES
AND SECURITY IMPROVEMENTS
ALTER NATIVESICONSI DERATIONS: The Board can elect not to authorize the General
Manager to execute the agreement. This is not recommended since the work is needed to
improve public accessibility and building security.
CEQA: Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under Central San CEQA Guidelines Section 15301, since it involves
minor alterations to existing public facilities involving no expansion of use. Approval of this
project will establish the Board of Directors' independent finding that this project is exempt
from CEQA.
FINANCIAL IMPACTS: The estimated agreement cost is $400,000, which includes
preliminary and final design costs. This agreement will be paid for by the upcoming FY
2017-18 Capital Improvement Budget and projects stated above, which have a total
combined budget of $954,000, as shown in Table 1 — Funding Sources.
Table 1 - Funding Sources
Now Project N y 20
14 ame 117 18 P9
HUS
7354 Treatment Security Improvements $87,000 168
TBD POD Seismic Upgrades $400,000 176
8207 General Security and Access $67,000 179
8247 Propert and Building Improvements $400,000 186
Total: $954,0001
The total project costs, if fully implemented, are estimated at $2.58 million. The MWA
Architects agreement costs are estimated to reach up to $400,000, which is about 6.5% of
the estimated total project costs.
This agreement will develop a more detailed predesign and final estimate for the project
construction costs that may be included in future Capital Improvement Budgets.
COMMITTEE RECOMMENDATION: The Engineering and operations Committee
reviewed this agreement at the meeting on May 9, 2017 and recommended awarding this
contract.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a
professional services agreement with MWA Architects with a cost ceiling not to exceed
$400,600 for public facilities and security improvements at the Martinez campus.
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