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Home My WebLink About07.a.1) Approve minutes of Board meeting held May 4, 2017 r7- s } central 0,21 M1NU`"ES* BOARD OF DIRECTORS: PAUL H.CAUSEY President REGULAR BOARD MEETING JAMES A.NEJEDLY President Pro fent Board Room MICHAEL R.MCGILL Thursday, May 4, 2017 TAD J.PILECKI DAVID R.WILLIAMS 1:30 p.m. DRAFT Open Session — Board Room (video recorded) 1. ROLL CALL A regular meeting of the Board of Directors was called to order by President Causey at 1:30 p.m. secretary of the District Elaine Boehme called roll: PRESENT: Members: McGill, Pilecki, Williams, Causey ABSENT: Members: Nejedly 2. PLEDGE OF ALLEGIANCE The Board, staff and audience,joined in the Pledge of Allegiance. 3. INTRODUCTIONS �► Jason Sweet, Administrative Assistant in the Operations Department, Plant Operations Division, effective May 1, 2017. BOARD ACTION: Welcomed Mr. Sweet. 4. PUBLIC COMMENT PERIOD No comments. 5. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. These summary minutes are supplemented by a corresponding video recording available on the District's website-at centralsan.org►. CENTRAL CONTRA COSTA SANITARY DISTRICT May 4, 2017 Board Meeting Minutes-Page 2 6. AWARDS AND PRESENTATIONS a. Receive presentations by following three student winners of the Contra Costa County Science & Engineering Fair - Excellence in Water, Wastewater and Recycled Water Research Award: • Melanie Quan, eighth grader at North Creek Academy in Walnut Creek— First Place, Junior Division. "Watt Water? Determining the Best Water Conditions in a Microbial Fuel Cell" • William Cumbelich and Rithek Castelino, tenth graders at De La Salle High School in Concord — First Place, Senior Division. "Testing Bacterial Remediation of Simulated Fracking Flowback Wastewater" BOARD ACTION: Received the presentations and presented awards to students. b. Receive report on April 21 2017 IT server outage and present Certificates of Appreciation to the following Contra Costa County employees for their heroic efforts in providing emergency assistance to Central San staff to address the recent IT server outage: • Ed Woo, Chief Information Officer • Rex Fujikawa, Network Analyst lT Manager John Huie reviewed the presentation included with the agenda materials and provided updated information since the presentation was prepared. He said staff had originally thought the power outage was due to a faulty piece of Central San's network equipment, but has since learned that the outage was caused by a failure in a vendor's (Nimble) storage equipment. The underlying trigger for the event, however, appears to have been a faulty Cisco core network switch in Central San's data center. The outside vendor, Nimble, was able to replicate the issue in their lab and they have already replaced the faulty equipment under the maintenance contract at no cost. President Causey said this event demonstrated the importance of inter- agency collaboration. He also expressed appreciation to the /T staff for their efforts and asked that they be invited to a future meeting so they can be thanked publicly. . BOARD ACTION: Received the report and presented Certificates of Appreciation to Mr. Woo and Mr. Fujikawa. CENTRAL CONTRA COSTA SANITARY DISTRICT May 4, 2017 Board Meeting Minutes- Page 3 7. CONSENT CALENDAR a. Approve minutes of April 20, 2017 Board meeting. b. Approve expenditures dated May 4, 2017. Approval recommended by Finance Committee. C. Receive March 2017 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Set public hearing at 1:30 p.m. on June 1, 2017 to consider adopting Fiscal Year 2017-18 District Budget. e. Set public hearing at 1:30 p.m. on June 1, 2017 to consider adopting uncodified ordinances to amend the 1) Schedule of Capacity Fees in accordance with District Code Chapter 6.12; and 2) Schedule of Environmental and Development-Related Fees and Charges in accordance with District Code Chapter 6.30. f. Adopt Resolution No. 2017-012 accepting an offer of dedication for sanitary sewer easements, and facilities therein, from Signature at Moraga, LLC, a. California Limited Liability Company, as related to the Via Moraga project, Subdivision 9317, Job 6587; authorizing execution of a quitclaim deed to Signature for the existing easement acquired with Job 1933; and authorizing staff to record documents with the Contra Costa County Recorder. g. Adopt Resolution No. 2017-013 accepting an offer of dedication for a sanitary sewer easement, and facilities therein, from Progressive Casualty Insurance Company relating to the 2860 North Main Street Sewer Project, Job 6560, located in Walnut Creek; and authorizing staff to record documents with the Contra Costa County Recorder. Member Williams pulled Item 7.a. BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to adopt all Consent Calendar item except Item 7.a. as recommended. Motion passed by unanimous vote of the Board Members present. [4-0; Nejedly absent.] With regard to Item 7.a., Member Williams requested some wording modifications to his comments at the April 20, 2017 public hearing regarding recycled water rates. With the Board's approval, staff will incorporate the changes into the final minutes. BOARD ACTION: Motion was made by Member Williams and seconded by Member Pilecki to adopt Consent Calendar Item 7.a. as modified by Member Williams. Motion passed by unanimous vote of the Board Members present. [4-0; Nejedly absent.] CENTRAL CONTRA COSTA SANITARY DISTRICT May 4, 2017 Board Meeting Minutes-Page 4 8. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Receive informational copy of Uncodified Ordinance No. 294 reflecting an updated schedule of sewer service charge (SSC) rates for .residential and non-residential customers commencing July 1, 2017, as adopted by the Board on April 20, 2017. General Manager Roger S. Bailey explained that the informational copy of Uncodified Ordinance No. 294 reflects the SSC rates as adopted at the prior Board meeting. He also said the draft Fiscal Year 2017-18 District Budget was delivered to the Board members at this meeting, and will be the subject of discussion at the May 18 Board meeting. Prior to that meeting, the Engineering & Operations Committee will have re vie wed the portion of the draft budget related to capital improvements and the Finance Committee will have reviewed the remaining portions of the draft budget. BOARD ACTION: Received informational copy of Uncodified Ordinance No. 294 memorializing action taken at the April 20, 2017 Board meeting. 2) Report on status of sinkhole repairs in Central San's service area and lessons learned from the Miner Road sinkhole. in Orinda, as requested by the Board at the April 20, 2017 Board meeting. Mr. Bailey said this item was postponed to a future meeting when all Board Members can be present. BOARD ACTION: Postponed to a future meeting. 3) Announcements a) Central San receives multiple awards at the California Water Environment Association (CWEA) Annual Conference b) Bring a Child to Work Day held April 14, 2017 c) March 2017 update on Central San's energy consumption' d) Central San receives additional award received at CWEA Annual Conference No further announcements were made during the meeting. CENTRAL CONTRA COSTA SANITARY DISTRICT May 4, 2017 Board Meeting Minutes-Page 5 With regard to Announcements 8.a.1)a) and d), President Causey expressed the Board's appreciation for the hard work it has taken to achieve the CWEA awards and asked the Managers to please let the employees know how much the Board respects their efforts. BOARD ACTION: Received the announcements. b. Counsel for the District 1) Written Legal Update. Member McGill requested that additional information be provided on Item 1.B. of the written update included with the agenda materials — Site Cleanup lnvestigation, Regional Board 13267 Letter, etc. concerning Chevron and Gregory Village Partners. District Counsel Kent Alm explained that some of the remaining parties are conducting additional testing in an attempt to develop theories that would shift a portion of the responsibility to other parties. He will continue to keep the Board apprised. BOARD ACTION: Received the update. C. Secretary of the District Ms. Boehme announced the following upcoming Committee meetings: Administration — Tuesday, May 9 at 8:30 a.m. Engineering& Operations — Tuesday, May 9 at 1:00 p.m. d. Board Members 1) Committee Minutes a) April 11, 2017—Administration Committee — Member McGill and Member Williams. b) April 11, 2017 — Engineering & Operations Committee— Member Nejedly and President Causey. c) April 17, 2017— Real Estate, Environmental & Planning Committee — President Causey and Member Pilecki. Member McGill disclosed an ex parte communication with Eric Zell regarding the Chevron pipeline proposal. d) April 24, 2017—Administration Committee — Member McGill and Member Williams. CENTRAL CONTRA COSTA SANITARY DISTRICT May 4, 2017 Board Meeting Minutes- Page 6 e) April 25, 2017 — Finance Committee — Member Nejedly and Member Pilecki. BOARD ACTION: Received the Committee minutes. 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member McGill (see written report dated April 20, 2017) • April 6, 2017— Contra Costa County Mayors' Conference hosted by the City of Orinda. Speaker: Larry Sly, Executive Director of Food Bank of Contra Costa and Solano Counties. • April 17, 2017 — California Special Districts Association — Contra Costa Chapter Meeting (CCSDA) in Martinez. • April 18, 2017 — Liaison meeting with Pleasant Hill Mayor and City Manager. • April 19, 2017 — California Association of Sanitation Agencies (CASA) Legislative Day in Sacramento. • April 20, 2017 — Industrial Association of Contra Costa County (IACCC) Forum. Speaker: Assemblymember Tim Grayson regarding state legislative and regulatory issues. • April 25-28, 2017 — California Water Environment Association (CWEA) Annual Conference in Palm Springs. Member McGill provided a written report covering his announcements and other meetings. Member Pilecki — No report. Member Williams— No report. President Causey— No report. BOARD ACTION: Received the reports and announcements. 3) Requests for Stipend/Reimbursement or Conference Attendance — Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board CENTRAL CONTRA COSTA SANITARY DISTRICT May 4, 2017 Board Meeting Minutes-Page 7 Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. 9. EMERGENCY SITUATIONS a. Continue local emergency proclaimed on March 2, 2017 arising from the 2017 Winter Storms, including emergency protective measures related to damaged sewer lines on Miner Road in Orinda. BOARD ACTION: Motion was made by Member McGill and seconded by Member Williams to continue the local emergency proclaimed on March 2, 2017 and continued on April 6, 2017 arising from the 2017 Winter Storms. Motion passed by unanimous vote of the Board Members present. [4-0; Nejedly absent.] 10. REQUESTS FOR FUTURE AGENDA ITEMS None. 11. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for tem 13.a. 12. RECESS TO CLOSED SESSION The Board recessed at 2:38 p.m. to reconvene in closed session in the Third Floor Informal Conference Room. Closed Session —Third Floor Informal Conference Room (Not video recorded) 13. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • IEDA • Roger S. Bailey, General Manager • Ann K. Sasaki, Deputy General Manager • Philip R. Leiber, Director of Finance and Administration • Teji O'Malley, Human Resources Manager 4 CENTRAL CONTRA COSTA SANITARY DISTRICT May 4, 2017 Board Meeting Minutes- Page 8 Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group 14. RECESS TO OPEN SESSION The Board recessed at 3:50 p.m. to reconvene in open session. 15.. REPORT OUT OF CLOSED SESSION None. 16. ADJOURNMENT The meeting was adjourned at 3:50 p.m. Paul H. Causey, P.E. President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California