HomeMy WebLinkAbout00. BOARD AGENDA 05-18-17 Central Costa Sanitary District
Protecting public health and the environment 5019 Imhoff Place,Martinez, CA 94553-4392
BOARD OF DIRECTORS:
REGULAR BOARD MEETING PAUL H.CAUSE
President
JAMES A.NEJEDLY
AGENDA President Pro Tem
MICHAEL R.MCGILL
TAD J.PILECKI
Thursday DAVID R.WILLIAMS
May 18, 2017
Board Room PHONE:( 925)228-9500
FAX. (925)372-0192
1:30p.m. www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary
of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address
for the record. The Board President may direct questions to any member of the audience as appropriate at any time
during the meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by
one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public
prior to the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be
heard when the President calls for comments from the audience, except on public hearing items previously
heard and closed to public comment. The President may specify the number of minutes each person will be
permitted to speak based on the number of persons wishing to speak and the time available. After the public
has commented, the item is closed to further public comment and brought to the Board for discussion and
action. There is no further comment permitted from the audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.
You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under
PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or
calendared on a future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place,
Martinez, and on Central San's website at www.centralsan.org. Not every agenda item is accompanied by
written supporting material. Reports and information relating to agenda items distributed within 72 hours of the
meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the
website. During the meeting,information and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its
public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are
disabled and require special accommodations to participate, please contact the Secretary of the District at least
48 hours in advance of the meeting at(925)229-7303.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable
following the meeting.
®Recycled Paper
CENTRAL CONTRA COSTA SANITARY DISTRICT
May 18, 2017 Board Agenda -Page 2
Open Session — Board Room
(Video recorded)
1:30 p.m.
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. INTRODUCTIONS
• Chris Maze, Maintenance Crew Member I in the Collection System Operations
Department, Operations Division, effective May 8, 2017.
Staff Recommendation: Welcome new employee. President Causey will
present the District pin.
4. PUBLIC COMMENT PERIOD
5. REQUESTS TO CONSIDER MATTERS OUT OF ORDER
6. AWARDS AND PRESENTATIONS
a. Presentation by Ed O'Brien, President of California Water Environment
Association (CWEA) San Francisco Bay Section, of the following CWEA
State-level awards given to Central San at the April 28, 2017 CWEA
Conference: (5 minute presentation by Mr. O'Brien)
First Place:
Plant of the Year (Large)
Film Festival Training Video of the Year— Semi Professional (Aeration
Turbine Startup training video)
Safety Program of the Year
Film Festival Training Video of the Year—Amateur (DAF Thickener
Shutdown Procedure training video)
Photo of the Year (wet weather pump pipe replacement)
Gadgets and Gizmos of the Year
Second Place:
Film Festival, Public Education — Semi Professional (Maintaining the Flow
video)
Third Place:
Community Engagement & Outreach Project of the Year (70thAnniversary
Community Open House)
Collection System of the Year (Large)
Staff Recommendation: Mr. O'Brien will present the awards to
President Causey.
CENTRAL CONTRA COSTA SANITARY DISTRICT
May 18, 2017 Board Agenda -Page 3
b. Presentation of the 2017 Award of Distinction-Excellence in Communications
from the California Association of Public Information Officials (CAPIO) for the
District's Lateral Connection employee newsletter. (2-minute presentation.)
Staff Recommendation: Communications and Intergovernmental
Relations Manager Emily Barnett will present the award to
President Causey.
C. View new Central San public service video re overflow protection devices
(OPDs) named "OPD Superhero." (5-minute video.)
Staff Recommendation: View video.
d. Acknowledge efforts of IT staff in responding to April 21, 2017 server outage.
Staff Recommendation: President Causey will acknowledge the IT staff
contributions.
7. CONSENT CALENDAR
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
a. Approve minutes of Board meetings held on the following dates:
1) May 4, 2017 (Regular); and
2) May 9, 2017 (Special — Central San Academy Graduation).
b. Award a construction contract in the amount of $555,000 to D. W. Nicholson
Corporation, the lowest responsive and responsible bidder for the Treatment
Plant Energy— Cogeneration Unit Optimization, District Project 7320; find that
the project is exempt from California Environmental Quality Act (CEQA);
authorize the General Manager to execute the contract documents subject to
submittal requirements and include up to 10 percent contingency; and
authorize the General Manager to amend an existing agreement with Carollo
Engineers (Agreement 044520) increasing the cost ceiling from $120,000 to
$210,000 to provide as-needed construction support services for the project.
Approval recommended by Engineering & Operations Committee.
C. Grant bid relief to Bay Pacific Pipelines Inc. for construction of the Martinez
Sewer Renovations, Phase 5, District Project 8437 and direct staff to return
their bid bond; award a construction contract in the amount of $3,018,040 to
K. J. Woods Construction, Inc., the next lowest responsive and responsible
bidder for the project; find that the project is exempt from CEQA; and
authorize the General Manager to execute the contract documents subject to
submittal requirements and include up to 10 percent contingency. Approval
recommended by Engineering & Operations Committee.
CENTRAL CONTRA COSTA SANITARY DISTRICT
May 18, 2017 Board Agenda - Page 4
d. Adopt Resolution Nos. 2017-14 through 2017-016 accepting grants of
easement from Rose Rangel TRE, The Shirk Living Trust, and Stephen A.
Hamill, TRE, et al. related to the Martinez Sewer Renovation Project,
Phase 5, District Project 8437; adopt Resolution No. 2017-017 authorizing the
execution of a quitclaim deed-easement to Stephan A. Hamill, TRE, et al.;
and authorize staff to record documents with the Contra Costa County
Recorder.
e. Rescind prior award to Breneman, Inc. for District-Wide Patch Paving and
authorize release of the bid security provided by Breneman; award a contract
in the amount of $119,601 to Morgan-Bonanno Development, Inc., the
second lowest responsive and responsible bidder for District-Wide Patch
Paving; authorize the General Manager to execute the contract documents
subject to submittal requirements; and authorize the General Manager to
extend the contract up to a total of five years for the amount of $598,005 not
including Consumer Price Index (CPI) adjustments. Approval recommended
by Engineering & Operations Committee.
f. Authorize the General Manager to enter into a professional services
agreement with Michael Willis Architects (MWA Architects) in an amount not
to exceed $400,000 for architectural services for public facilities and security
improvements at the Martinez campus, including relocation of the server
room. Approval recommended by Engineering & Operations Committee.
g. Authorize the General Manager to agree to purchase natural gas through an
existing service agreement with Shell Energy North America, LP, for the
period January 1, 2019 through December 31, 2019 up to 1,000 decatherms
per day at a price not to exceed $4.25 per decatherm, not including
transportation service costs. Approval recommended by Engineering &
Operations Committee.
h. Approve updated salary schedule for all Central San job classifications
effective April 18, 2017 to meet disclosure requirements of a "publicly available
pay schedule" under Public Employees' Pension Reform Act (PEPRA).
8. OTHER BOARD ACTION ITEMS
a. Award a construction contract in the amount of $3,288,000 to K. J. Woods
Construction, Inc., the lowest responsive and responsible bidder for the
Lafayette Sewer Renovations, Phase 11, District Project 8430; find that the
project is exempt from CEQA; authorize the General Manager to execute the
contract documents subject to submittal requirements and include up to
5 percent contingency. Reviewed by Engineering & Operations Committee.
(5-minute staff presentation)
Staff Recommendation (Motion Required): Find that the project is
exempt from CEQA; award a construction contract to K. J. Woods
Construction, Inc.; and authorize the General Manager to execute the
contract documents as recommended.
f
. CENTRAL CONTRA COSTA SANITARY DISTRICT
May 18, 2017 Board Agenda- Page 5
9. LEGISLATIVE MATTERS
a. Receive update on pending legislative matters and provide direction on
priority legislation. (5-minute staff presentation)
Staff Recommendation (Motion Required): Receive the update and
provide direction on priority legislation.
10. REPORTS AND ANNOUNCEMENTS
a. General Manager
1) Reports
a) Presentation on Strategic Plan Fiscal Year 2016-17 Current
Year Achievements. (10-minute staff presentation)
Staff Recommendation: Receive the presentation.
b) Receive District Budget for Fiscal Year 2017-18. Operations
and Maintenance portion reviewed by Finance Committee;
Capital portion reviewed by Engineering & Operations
Committee. (15-minute staff presentation)
Staff Recommendation: Receive Central San Budget for
Fiscal Year 2017-18.
c) Update on 2016-17 Winter Storms Damage, including status of
sinkhole repairs in Central San's service area and lessons
learned from the Miner Road sinkhole in Orinda. (20-minute
staff presentation) [Continued from May 4, 2017.]
Staff Recommendation: Receive the update.
2) Announcements
Staff Recommendation: Receive the announcements.
b. Counsel for the District
C. Secretary of the District
d. Board Members
1) Committee Minutes
a) May 9, 2017 —Administration Committee — Member McGill and
Member Williams.
v
CENTRAL CONTRA COSTA SANITARY DISTRICT
May 18, 2017 Board Agenda - Page 6
b) May 9, 2017 — Engineering & Operations Committee —
President Causey and Member Pilecki (Alternate).
Staff Recommendation: Receive the Committee minutes.
2) Reports and Announcements - Board Member reports on recent
meetings or conferences for which they received the stipend or for
which the District paid their expenses.
Member McGill
• May 4, 2017 — Contra Costa County Mayors Conference hosted
by the City of Walnut Creek.
• May 15, 2017— Board Liaison State of the District presentation
to the Pleasant Hill City Council.
• May 16-17, 2017— California Special Districts Association
(CSDA) Legislative Days in Sacramento.
• May 16, 2017— Board Liaison State of the District presentation
to the Walnut Creek City Council.
• May 18, 2017— Industrial Association of Contra Costa County
(IACCC) Mayors Forum in Pleasant Hill.
Member Nej dly
Member Pilecki
Member Williams
• May 8, 2017— Board Liaison State of the District presentation to
the Lafayette City Council.
President Causgy
• May 10, 2017— Board Liaison Southern Area Briefing in San
Ramon.
Staff Recommendation: Receive the reports and announcements.
CENTRAL CONTRA COSTA SANITARY DISTRICT
May 18, 2017 Board Agenda -Page 7
3) Requests for Stipend/Reimbursement or Conference Attendance —
Authorization to receive a stipend for meeting attendance or expense
reimbursement not specifically addressed in the current Board
Compensation Resolution, or authorization for conference attendance
not previously approved by the Board.
Staff Recommendation: Consider any requests.
11. EMERGENCY SITUATIONS
12. REQUESTS FOR FUTURE AGENDA ITEMS
13. ADJOURNMENT
40 CENTRAL CONTRA COSTA SANITARY DISTRICT
May 18, 2017 Board Agenda -Page 8
CENTRAL CONTRA COSTA SANITARY DISTRICT
BOARD CALENDAR
DATE/TIME MEETINGIA TTENDTES LCOCA TION
.... .......... MAY 201
.........
.. . ......... ...... . ... ..
Thursday Board Meeting Board Room
May 18 Board of Directors
1:30 p.m.
Monday Real Estate, Environmental & Planning Second Floor Conference Room
May 22 Committee Meeting
9:00 a.m. Causey,Pilecki
Friday Administration Committee Meeting Third Floor Executive Conference Room
May 26 McGill, Williams
3:00 .m.
UI �'L2
Thursday Board Meeting Board Room
June 1 Board of Directors
1:30 P.M.
Tuesday Administration Committee Meeting Third Floor Executive Conference Room
June 6 McGill, Williams
8:36 a.m.
Tuesday Engineering&Operations Committee Second Floor Conference Room
June 6 Meeting
1:00 P.M. Ne"edl Cause
Thursday Board Meeting Board Room
June 16 Board of Directors
1:30 P.M.
Tuesday Administration Committee Meeting Third Floor Executive Conference Room
June 20 McGill, Williams
8:30 a.m.
Tuesday Finance Committee Meeting Third Floor Executive Conference Room
June 20 Nejedly, Pilecki
1:00 P.M.
Wednesday Real Estate, Environmental& Planning Second Floor Conference Room
June 21 Committee Meeting
9:00 a.m. Cause , Pilecki
Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 5112117