HomeMy WebLinkAbout05. Receive information on the number of temporary staff members currently utilized and the number of agencies Central San uses to provide temporary staffing [Continued from April 24, 2017 meeting] 50
Central Contra cost
a Sanitary District
DATE: APRIL 24, 2017
TO: ADMINISTRATION COMMITTEE
VIA: ROGER S. BAILEY, GENERAL MANAGEFaS(
ANN SASAKI, DEPUTY GENERAL MANGER
FROM: TEJI OWALLEY, HUMAN RESOURCES MANAGER
SUBJECT: DISTRICT USE OF AGENCY TEMPORARY EMPLOYEES
The purpose of this memo is to provide the Administration Committee and Board of
Directors with information related to the District's use of temporary employees from
staffing agencies. The memo provides details on the reasons and criteria the District
uses before approving each request for a temporary employee, as well as the costs
associated with the employees for the last five fiscal years.
The District has historically used temporary agency employees for a number of reasons.
These reasons include, but are not limited to, the following:
• Backfilling for authorized Leaves of Absence
• Addressing peaks in workload for a work unit
• Succession Planning/Retirements
• Backfilling vacant positions while awaiting a recruitment
• Assistance with special projects of a limited duration
• Seasonal work
The Department Director and the Human Resources Division evaluate each request to
ensure that it meets either one of the following criteria:
1. Not filling the position on a temporary basis would result in an adverse impact to
District operations.
2. It would be cost prohibitive to hire a permanent employee to perform the
requested services.
Central contra Costa sanitary District
Page 2 of 3
District Use of Agency Temporary Employees
Below is a chart that reflects the total the District has spent on employing agency
temporary employees for the past five fiscal years;
Temporary Agency Sp
$7001000.00
$6261766.76
$600,000.00
$500,000.00
$400,000.00 $390,267.09
$351,619.62
$300,000.00 $268,247.66
$200,000.00 t
$117,541.18
$100, 0.00
$0.00
a
FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16
In Fiscal Years 2011-12 and 2012-13, spending was fairly consistent, with an annual
spending of $351,619 and $390,267, respectively. Backfilling for multiple vacant
positions as a result of retirements and special projects such as the records
management conversion, the outstanding fees report, and IT's document management
task force accounted for the majority of this spending.
In Fiscal Year 2013-14, spending decreased to $117,541 and was focused on special
projects, including the capacity Fee special Study and the records management
conversion. During this timeframe, the Raftelis staffing Needs Assessment was
underway and permanent staff was not being hired pending the outcome of the study.
Y
In Fiscal Year 2014-15, spending increased from the previous year to $203,247. While
the staffing study was still underway, this additional money can be attributed to
backfilling the IT Manager position while a recruitment was conducted to fill the position
on a permanent basis.
In Fiscal Year 2015-16, spending increased sharply to $525,756. This rise can be
attributed to the numerous seasonal temporaries that were hired to staff the Recycled
Y
Water Residential Fill station, as well as backfilling for numerous IT positions that were
created as the result of the staffing study.
The District utilizes several agencies and does not have an agreement with only one
agency. This ensures that the District is competitive when considering the cost of the
Central Contra Costa Sanitary District
Page 3 of 3
District Use of Agency Temporary Employees
placement and has access to the skill set needed for a specific position from a variety of
agencies.
Staff will be available at the meeting to answer any questions.